20 Best Project Management Software Solutions

By Jovana Zorić 23 Nov,18

Whether you’re planning to organize your company, your team, your freelance work or personal projects, having a reliable and comprehensive collaboration and project management system is incredibly important.

That’s why it has become almost impossible for company owners, CEOs, project managers and freelancers to organize all their work without a project management tool.

But here’s the problem.

Project management software has become an extremely competitive field. Tons of new tools are being launched every year, all offering somewhat similar features. So, how do you choose the right solution?

The answer is simple, actually. You need to arm yourself with information and knowledge to be able to recognize the best tools and ultimately choose the one that perfectly suits your needs.

To help you on that mission, we’ve compiled a list of 20 best project management tools.

We’ve compared them by features, included the pros and cons of every tool, as well as the pricing information. We’ve also made sure to include the links where you can download these apps. Finally, we threw in some useful resources in case you want to find out more about each tool.

Without further delay, here are the 20 best project management software solutions on the market right now.

 

1. Infinity

Description

Infinity is a flexible and growing project management and team collaboration tool which adapts to your project’s shape and size. It offers a solution to your workflow chaos by reinventing your workspace and granting a number of options to plan, execute and monitor your data.

By providing the ‘infinite’ organization depth, you will have room to develop and grow your projects the way you like. However, as Infinity is super simple and flexible, you can use it to organize literally everything, from daily tasks to large company projects.

During its first year of existence, Infinity has pivoted multiple times in order to make it to the very top of project management software solutions. They’ve collected more than 6,000 beta users before the official product launch.

 

Features

Infinity offers an extensive combination of features that will have you all set for project management, organization and effective collaboration.

  • Access/Permission Control
  • Data Import/Export
  • File/Docs Management
  • Search Functionality
  • Template Management
  • Categorization/Structuring
  • Team Collaboration
  • Calendar Management
  • Kanban
  • To-do Lists
  • Customizable fields
  • Task Management
  • Drag & Drop Interface
  • Data Filtering
  • Activity tracking
  • Progress Tracking
  • Public/Shared Workspace

 

Pros and Cons

The ‘perfect’ project management tool will never exist, right? People will always have different needs and opinions, but it’s up to the software to provide enough flexibility so there’s no need for people to adapt to the software, but rather let software adapt to them.

One of Infinity’s main assets is precisely its flexibility. After using it to organize multiple departments and projects in our own office, we’ve decided to objectively share a few basic pros and cons of the tool.

Pros:

  • Ultra-flexible tool, which means you can easily organize any type of data and projects
  • Powerful structuring options that let you shape your workspace according to your needs
  • Unlimited capacity for storing and organizing your data
  • Great abundance of customization options
  • Beautiful and intuitive UX/UI

Cons:

  • No timeline & Gantt charts without integrating with other tools
  • Lacking Desktop/Mac apps (coming in Q2 2019)
  • No mobile apps (coming in Q1 2019)

 

Free Version

If you decide to ‘stay on the budget’ with Infinity, here’s some good news for you!

Infinity offers a free plan for its use, and it includes:

  • Up to 5 members
  • Unlimited boards
  • 1,000 items
  • 2GB storage space
  • Essential features
  • 1 integrated app 

 

Paid Version

However, if Infinity has totally bought you with its flexibility and effectiveness, and you decide to try their paid plans, here are your options:

  • BUSINESS - $9 per user/month and it includes:
    • 0 - 50 members
    • Unlimited boards
    • 10,000 items
    • 8GB storage
    • 10 integrated apps
    • Private folders
    • Board coloring
    • Branded forms
    • Reports
    • Chat
  • ENTERPRISE - $21 per user/month, and in this plan you can expect:
    • Unlimited members
    • Unlimited boards
    • Unlimited items
    • Unlimited storage
    • Unlimited apps
    • All the features from Business Plan
    • Dedicated customer success manager
    • SSO

 

Useful Links

Infinity is still in its beta phase and is being developed and upgraded daily. For now, you can try it as a web app but other versions are also in the works.

 

2. Trello

Description

Trello is an online organizational and collaboration tool made to ease the process of tracking projects, tasks, lists and documents in a shared and creative space.

Trello uses the Kanban board design to help you define your work structure and keep track of your goals in a fun, flexible and rewarding way.

Due to its simple interface and workflow, Trello is commonly used among individuals, smaller teams and midsize businesses rather than large enterprises and organizations. In late 2017, Trello has reached an amazing goal of having 25M registered users.

 

Features

Trello combines a range of project management, planning and organizational features, such as:

  • API
  • Third Party Integrations
  • Access/Permission Control
  • Data Import/Export
  • Search Functionality
  • Categorization/Structuring
  • Team Collaboration
  • Kanban (Board)
  • File/Docs Management
  • Customizable Fields
  • Task Management
  • Drag & Drop Interface
  • Data Filtering
  • Reporting & Statistics
  • Activity Tracking
  • Public/Shared Workspace

 

Pros and Cons

Just like any other project management software, Trello has its own pros and cons as well. Here is a brief summary of what you can expect from it:

Pros:

  • Smooth, attractive and intuitive interface
  • Clear understanding of workflow, features and techniques used in the app
  • Easy to adapt to
  • Flexible concept and structure gives a lot of control to the user
  • Excellent service from the mobile app (all features and the interface work perfectly on all devices)

Cons:

  • Lack of more complex features such as progress and time tracking
  • Lack of additional views like calendar, timeline, Gantt chart
  • No chat/inbox feature
  • Impossible to manage templates (you can just change the background screen)
  • Could use more integrations (without the need of a third-party)

 

Free Version

According to Trello’s website, their pricing plan consists of a few deals.

If you choose to stay on
Trello’s free plan, here’s what you’ll get:

  • Unlimited boards, lists, cards, members, checklists, and attachments.
  • One Power-Up per board.
  • Attach files up to 10MB from your computer or link any file from your Google Drive, Dropbox, Box, or OneDrive.

 

Paid Version

However, if you choose to invest in your project management software, Trello offers two paid plans:

  • Business Class - $9.99 per member/month when billed annually. It includes more app integrations, team overviews and more security. But here’s a detailed list of what Trello’s Business Class Plan includes:
    • Unlimited Power-Ups including integrations with Jira, Bitbucket, Evernote, Google Hangouts, Mailchimp, Salesforce, Slack, Google Drive, Dropbox, and more
    • Attach files up to 250MB
    • Collections feature
    • One-click access removal for former members
    • Public or private boards
    • Restricted membership invitations
    • Add personality with custom board backgrounds and stickers
    • Priority email support and a guaranteed one-day response time during business hours

  • Enterprise - $20.83 per user/month (or less, to be settled with Trello team) and it’s recommended for large enterprises or bigger companies. Buying Trello’s Enterprise Plan, you’ll receive:
    • All the robust features of Trello Business Class
    • Single Sign-On available for all SAML IdPs
    • Two-factor authentication to keep all work data secure
    • Personalized onboarding assistance to aid in adoption, migration, and execution of all materials
    • Answers on FAQ with priority email and phone support with responses in less than one business day
    • Comprehensive legal contract review and enhanced SLA
    • File encryption at rest
    • Intrusion detection with enhanced software monitoring
    • Custom security review

 

Useful Links

If you’re considering using Trello on multiple devices or platforms, make sure to check out these few links:

 

Review Websites

We’re not the only ones to cover this topic! If you wish to read a few more reviews of this free project management software, we highly recommend these four sources: GetApp, PCMag, Capterra and Software Advice.

 

3. Asana

Description

Asana is an organizational, team coordination and tracking tool which serves as an all-in-one platform to organize projects, tasks, files and a calendar within a shared workspace.

In Asana, projects can be organized in different types of views. Default views include List and Board (or Kanban) structure, whereas Asana has recently enabled filtering tasks in Timeline, Calendar, Conversations, Progress and Files Views. 

Asana has turned out to be the most useful for large enterprises and midsize businesses (it is used by more than 20,000 organizations and 140,000 teams) but has also proven to help smaller businesses as well. However, rarely any freelancer uses Asana as a personal project management software, which makes Asana suitable for teams and groups rather than individuals.

 

Features

Asana offers a variety of project management, planning and organizational features, such as:

  • API
  • Third Party Integrations
  • Access/Permission Control
  • Data Import/Export
  • Search Functionality
  • Template Management
  • Categorization/Structuring
  • Team Collaboration
  • Chat & Messaging (Inbox)
  • Timeline & Gantt Chart
  • Calendar Management
  • Kanban (Board)
  • File/Docs Management
  • Customizable Fields
  • Task Management
  • Drag & Drop Interface
  • Data Filtering
  • Reporting & Statistics
  • Activity Tracking
  • Progress Tracking
  • Public/Shared Workspace

 

Pros and Cons

After using Asana to create multiple projects and organize workflows in different views, we’ve come to the conclusion that Asana certainly has a number of pros and cons worth mentioning.

Pros:

  • Easy to understand the basic structure and workflow
  • A lot of options when choosing the preferred type of view
  • Diverse structuring options (flexible and adaptable task and subtask system)
  • A large range of available integrations
  • Customizable features for each task
  • Supports bigger teams and a lot of members
  • Minimal differences between web, desktop and mobile versions of the app

Cons:

  • UI/UX could be confusing at times when you want to quickly add new tasks
  • It gets messy with more tasks and users (hard to follow the activity of every member)
  • Reporting feature could be improved
  • Notification system could also use some improvements (e.g. messaging)
  • Despite great commenting feature, there’s still a lack of chat/communication tool

 

Free Version

There are a lot of businesses and organizations which can’t or just don’t want to pay for the premium version of a project management software they use. Here’s what Asana’s free plan includes:

  • Unlimited tasks, projects, and conversations
  • Up to 15 team members
  • Basic search

Not so bad for a free version!

 

Paid Version

On the other hand, Asana offers two paid plans, as well:

  • Premium - $9.99 per member/month, when billed annually, and includes everything in the Free plan, plus:
    • Timeline
    • No team member limit
    • Advanced search & reporting
    • Custom fields
    • Task dependencies
    • Comment-only projects
    • Private teams and projects
    • Start dates
    • Admin controls
    • Customer success webinars
    • Priority support
    • Google SSO
  • Enterprise - price to be settled with Asana sales team and includes everything in Premium, plus:
    • Manage team members with advanced admin controls like service accounts and SAML
    • Get specialized help from customer success team, plus same day support
    • Maintain strict control over your data and security with user provisioning and de-provisioning, data deletion and cross-regional backups
    • Custom branding
    • Beta - Get early access to Portfolios to help track the status of important projects

 

Useful Links

If you’re considering using Asana on multiple devices or platforms, make sure to check out these few links:

 

Review Websites

If you want to read a few more reviews of this project management tool, we recommend these sources: Capterra, PCMag, Software Advice and GetApp.

 

4. Airtable

Description

Airtable is a cloud-based all-in-one collaboration platform that combines spreadsheet and database functionalities into a user-friendly and flexible interface.

Airtable is primarily focused on a spreadsheet concept with an option to add additional views like Kanban and calendar. This gives you the ability to organize everything in one place; from tasks, attachments and records to a sales pipeline and content calendar.

They already empower 30,000+ small to midsize businesses as well as big corporations and enterprises.

 

Features

Airtable offers a variety of project management, planning and organizational features, such as:

  • API
  • Third Party Integrations
  • Access/Permission Control
  • Data Import/Export
  • Search Functionality
  • Template Management
  • Categorization/Structuring
  • Team Collaboration
  • Chat & Messaging
  • Timeline & Gantt Chart
  • Calendar Management
  • Kanban
  • Spreadsheets/Tables
  • File/Docs Management
  • Customizable Fields
  • Task Management
  • Drag & Drop Interface
  • Data Filtering
  • Reporting & Statistics
  • Activity Tracking
  • Progress Tracking
  • Public/Shared Workspace

 

Pros and Cons

There is no good review without a few basic pros and cons, right?  So here are some which will briefly describe Airtable:

Pros:

  • Engaging and innovative UX/UI design (colored options, icons, formulas, etc.)
  • Simple and elegant workflow which spurs creativity and imagination
  • A variety of organizational views (spreadsheet, calendar, Kanban...)
  • Flexible system which offers the users full control of the personal workspace
  • Supports collaboration between team members (suitable for bigger projects)

Cons:

  • Unable to import data from other software (such as Asana, Dropbox, Google Sheets)
  • Lack of a chat communication tool
  • Could be a bit tough to understand in the beginning
  • A significant distinction between paid and free version (such as lack of ‘blocks’ tool in the free version, but we’ll get to that!)
  • Unable to see an overview of combined data from multiple tabs/bases

 

Free Version

According to their website, Airtable has a free version and three paid plans. 

If you choose the free plan, you’ll get:

  • 1,200 records per base
  • 2GB attachment space per base
  • 2 weeks of revision & snapshot history
  • Some of the Airtable’s main features (rich field types including file attachments, checkboxes, dropdowns, grid, calendar, form, Kanban, and gallery views; web, desktop, iOS, and Android app; real-time collaboration and commenting; email support and self-serve knowledge base)

 

Paid Version

Currently, Airtable offers three paid plans:

  • Plus - $12 per user/month
    • All the free plan features
    • 5,000 records per base
    • 5GB attachment space per base
    • 6 months of revision & snapshot history
  • Pro - $24 per user/month
    • All the free plan features
    • 50,000 records per base
    • 20GB attachment space per base
    • 1 year of revisions & snapshot history
    • Advanced features (Blocks, additional color and styling options, advanced calendar features, custom branded forms, personal and locked views, password and domain restricted shares, and priority support response)
  • Enterprise - price to be settled with Airtable sales team. This plan is considered as ‘Maximum Business Value’ and includes:
    • All basic and advanced features
    • >50,000 records per base
    • 1000GB attachment space per base
    • 3 years of revision & snapshot history

*Airtable offers a discount of 17% if you choose to pay annually, rather than monthly.

 

Useful Links

If you’re considering using Airtable on multiple devices and platforms, make sure to check out these few links:

 

Review Websites

If you wish to read a few more reviews of Airtable, we’ve prepared the links here: Capterra, GetApp, Software Advice and PCMag.

 

5. Jira


Description

Jira is a project management and issue tracking software created by Atlassian, meant to help teams achieve their goals by prioritizing, sorting and keeping track of their tasks. 

Jira is focused on capturing, assigning, and prioritizing sprints, ideas and requests defined by skilled, agile and productive teams which are (in most cases) building software or developing applications. Jira allows teams to create a workflow which matches their processes and plans.

More than 51,000 customers, including some top-notch companies (such as eBay, Spotify and LinkedIn) already use Jira to plan, track and release effective software, applications and networks. In 2017, Jira was rated as the third best project management software on the market. It’s commonly used by larger teams and organizations, rather than smaller groups and individuals.

 

Features

Jira merges a few very important project management and organizational features, such as:

  • API
  • Third Party Integrations
  • Access/Permission Control
  • Data Import/Export
  • Search Functionality
  • Categorization/Structuring
  • Team Collaboration
  • Chat & Messaging
  • Timeline & Gantt Chart
  • Kanban
  • Spreadsheets/Tables
  • File/Docs Management
  • Customizable Fields
  • Filtered views (But no data filtering)
  • Reporting & Statistics
  • Activity Tracking
  • Progress Tracking
  • Public/Shared Workspace

 

Pros and Cons

We’ve prepared a summary of Jira’s pros and cons so you can evaluate this project management software and decide whether Jira is the right solution for you: 

Pros:

  • Wide variety of features and possibilities that will make your job much easier
  • Constant supervision from an administrator (probably your team lead or manager)
  • Easy single sign-on integrations
  • Extremely customizable
  • Pretty good reporting feature 

Cons:

  • Really complex and it might take you some time to figure it out
  • UX/UI could be difficult at times. Hard to follow the workflow and quickly reach everything you need
  • Creating a work structure almost certainly requires DevOps skills, with good knowledge of agile practices
  • Team collaboration could be strenuous at times (especially with a lot of members, a lot of tasks and a rich structure)
  • Lack of calendar management

 

Pricing

Atlassian’s pricing system for Jira is a bit different. In short, a standard, all-time free version of Jira doesn’t exist. Atlassian offers a couple of different packages for using Jira Software.

First of all, Atlassian offers two versions, based on which host you prefer.

  • Jira Cloud (a chance to try it for free for 7 days)
    • Up to 10 users ($10 monthly flat fee)
    • 11 to 100 users ($7 per user/month)
    • Additional discounts for 101+ users

Atlassian offers a number of benefits if you decide to use Jira Cloud:

  • Atlassian will set up and host a software site for you
  • No servers, no storage, no maintenance — Atlassian runs it for you

On the other hand:

  • Jira Self-Hosted (Hosted on your server + chance to try it for free for 30 days)
    • Server ($10 for 10 users, $2,000 for 25 users, $3,600 for 50 users, etc.), one-time payment
    • Data Center ($12,000 for 500 users, per year)

 

Useful Links

If you decide to choose Jira as your project management solution, don’t forget that Atlassian offers both iOS and Android mobile applications:

 

Review Websites

If you wish to get into more details about Jira, make sure to check out these few reviews as well: GetApp, PCMag, Capterra, G2 Crowd and Software Advice.

 

6. Basecamp

Description

Basecamp is a collaborative project management tool with a wide variety of features made to facilitate task management, team communication and create a streamlined workflow. 

The platform uses a simple and attractive dashboard that helps the whole team have a clear overview of all the projects, tasks, files, discussions and events. From the main dashboard, team members can navigate to each board with just one click. 

Thanks to its unique and intuitive design and an all-encompassing service, Basecamp is a great solution for small, medium-sized businesses as well as large enterprises. The numbers speak enough of its popularity considering this tool now has over 2.8M users.

 

Features

It seems like Basecamp creators have thought of (almost) everything because this tool’s  set of features is truly impressive:

  • API
  • Third Party Integrations
  • Access/Permissions Control
  • Data Import/Export
  • Search Functionality
  • Template Management
  • Categorization/Structuring
  • Team Collaboration
  • Chat & Messaging
  • Calendar Management
  • Kanban
  • File/Docs Management
  • Customizable Fields
  • Task Management
  • Drag & Drop Interface
  • Data Filtering
  • Reporting & Statistics
  • Activity Tracking
  • Progress Tracking
  • Public/Shared Workspace

 

Pros and Cons

Even though it has a great number of features, Basecamp also has its downsides, just like every other tool. Here’s a quick summary of the pros and cons.

Pros:

  • Simple, intuitive and attractive interface
  • Excellent for collaboration and team organization
  • Public dashboard increases visibility and boosts productivity
  • All-in-one tool that helps you keep everything in one place
  • Perfect for SMBs and large enterprises
  • Allows collaboration with clients
  • Automatic reminders for individual and team tasks
  • Easy to integrate with other tools
  • Good customer service

 Cons:

  • Lack of time tracking options
  • Lack of timeline, Gantt chart and table view
  • Less focus on project management (more suitable for collaboration)
  • No free version (except a 30-day free trial)
  • Only one pricing plan

 

Pricing

Basecamp has limited free options and a bit rigid pricing system, although it can be very beneficial for larger teams and companies planning to scale up.

A free version of Basecamp exists, but only for the lucky few. To be more specific, only for students and teachers. If you fall under these two categories, you will be able to use Basecamp for free, while non-profits get a 10% discount.

Basecamp also offers a 30-day free trial that will allow you to take the tool for a test drive before you decide to commit. If, after the trial, you decide that Basecamp is the right choice for your business, you will have only one pricing option:

  • $99/month total - At first sight, this may sound like a lot, but it becomes a completely different story once you realize that this is a flat price you will pay every month regardless of how many team members you add. For this price you can expect:
    • Unlimited users
    • Unlimited projects
    • All the Basecamp features
    • 500GB of storage

 

Useful Links

Basecamp creators have made sure you can easily collaborate and organize your work on several platforms and here are the links:

 

Review Websites

For more details, you can check out other review websites that covered Basecamp as well: GetApp, Software Advice, Capterra and PCMag.

 

7. Notion

Description

Notion is a project management and collaboration tool which allows people to organize their workflow by using a flexible and friendly interface to make notes, create databases, manage tasks, and keep track of documents.

Notion offers a solution to your workflow chaos by introducing four different tools for organizing your records: Notes & Docs, Wiki (Knowledge Base), Tasks & Projects and Spreadsheets & Databases.

More than 5,000 teams and 30,000 individuals already use Notion as their online project management software, including Intercom, Slack and Wall Street Journal. It’s frequently used by smaller and midsized businesses, rather than large enterprises.

 

Features

Notion has an abundance of useful features. Here they are:

  • API
  • Third Party Integrations
  • Access/Permission Control
  • Data Import/Export
  • Search Functionality
  • Template Management
  • Categorization/Structuring
  • Team Collaboration
  • Calendar Management
  • Kanban
  • Spreadsheets/Tables
  • File/Docs Management
  • Customizable Fields
  • Task Management
  • Drag & Drop Interface
  • Data Filtering
  • Activity Tracking
  • Public/Shared Workspace
  • Progress Tracking

 

Pros and Cons

Being a pretty young and fresh product in the ever-growing SaaS market - the latest version of Notion (2.0) was launched in March 2018 - there’s a certain shortage in reviews of this project management software. However, we’re glad to summarize a few basic pros and cons for you, after using Notion to organize and coordinate a few of our projects.

Pros:

  • A great combination of useful and frequently used features and tools
  • Decently formed and intuitive UX/UI, without too many complications
  • Flexibility with letting you organize everything the way you want - with custom processes, layouts, abilities, wikis and more.
  • A nice, flexible workflow which allows you to easily combine internal, in-app components
  • Active and engaging customer development service

Cons:

  • Missing Gantt charts
  • No reporting feature without additional integrations
  • Limitations with integration feature (and lack of some, for example: Zapier, Google Calendar/Sheets)
  • Tool could use Column/Field enhancement in Tables, Font Customization in Notes and some other improvements
  • It can get a bit complicated and unsupportive if you decide to organize bigger projects (e.g. a detailed annual budget)

 

Free Version

Whether you want to stay on Notion’s free plan or decide to try any of this project management software’s paid plans, we want to ensure you make a decision suitable for your preferences and business needs.

With that said, Notion’s Free Plan includes:

  • Unlimited members
  • 1000 block storage
  • 5MB file upload limit

 

Paid Version

Notion currently offers three different paid plans:

  • Personal - $4 flat per month when billed annually,  which includes:
    • One member only
    • Unlimited storage
    • No file upload limit
    • Advanced permissions
    • Priority Support

  • Team - $8 per user/month when billed annually, which includes:

    • Unlimited members
    • Unlimited Storage
    • No file upload limit
    • Advanced permissions
    • Priority support
    • Admin tools

  • Enterprise - $16 per user/month when billed annually. It offers the possibility of arranging details and conditions of using Notion with their Support Team (Recommended for teams with 50+ members).

*A quick note: Prices shown are for annual billing. When billed month-to-month, the Personal plan is $5 per month, and Team plan is $10 per member per month.

 

Useful Links

In addition to our two cents about Notion, here are the links where you’ll be able to try Notion.

 

Review Websites

If you wish to read more about Notion, make sure to visit these websites as well: Capterra, The Verge and Product Hunt.

 

8. Wrike

Description

Wrike is a collaboration, cloud-based tool with an end-to-end solution for project organization from the initial stages to the reporting stage.

It enables project managers and team leaders to create project sprints easily and visualize them in a Gantt chart. As the work process starts, Wrike provides the solution for monitoring all tasks and getting relevant notifications. Project data are synced in the custom report builder so the results can be overviewed easily.

Wrike also has a separate product, Wrike for Marketers, that has custom features and extensions for this creative industry.

After the initial release in 2006, Wrike managed to develop into a project management tool that now has over 17,000 organizations and more than 1 million users in its customer base.

 

Features

Wrike creators made sure their tool can compete with the biggest project management software solutions. Here are the features you can expect:

  • API
  • Third Party Integrations
  • Access/Permissions Control
  • Data Import/Export
  • Search Functionality
  • Template Management
  • Categorization/Structuring
  • Team Collaboration
  • Timeline & Gantt Chart
  • Calendar Management
  • Kanban
  • Spreadsheets/Tables
  • File/Docs Management
  • Customizable Fields
  • Task Management
  • Drag & Drop Interface
  • Data Filtering
  • Reporting & Statistics
  • Activity Tracking
  • Progress Tracking
  • Public/Shared Workspace

 

Pros and Cons

Having been on the market for more than 10 years, Wrike has managed to adjust to its customers’ needs. However, there are still some downsides of this tool.

Pros:

  • Multiple chart options for creating more precise timelines
  • Possibility to create custom folders and adjust features to your own needs
  • Very flexible and customizable reporting feature
  • Good visual overview of the whole project and an intuitive UI
  • Drag and drop folder functionality enables creating a project-specific working hierarchy
  • Gantt chart makes complex projects more simple to coordinate
  • Ability to duplicate folders without losing their information and tasks

Cons:

  • Design is outdated compared to more recent tools
  • Lack of functionalities when it comes to editing a task deadline or folder status
  • Current messaging system doesn’t replace other communication tools
  • Calendar UX is often criticized
  • Need for a desktop client version as the Chrome browser requires many open tabs

 

Free Version

For teams of up to 5 users, Wrike offers a limited free version. Here’s what you can expect if you’re planning to use Wrike’s free plan:

  • Basic features such as Board view, Spreadsheet view, task management, file sharing and real-time activity stream
  • Basic integrations (Google Drive, Dropbox, Box, MSFT Office 365, OneDrive and iCal) and Cloud storage integrations (Google Drive, Dropbox, Box and OneDrive)
  • iPhone and Android apps
  • 2GB of storage space

 

Paid Version

Wrike’s pricing is suitable for various teams since there are four paid plans available, all with a free trial:

  • Professional - $9.80 per user/month, which is suitable for 5-15 users. It includes:

    • All the Free Plan features
    • Task and subtask management
    • Gantt chart
    • Shareable dashboards and collaborators
    • Advanced integrations (MS Project, Excel, RSS)
    • From 5GB of storage space
    • From 15GB of video uploads per month

  • Business plan - $24.80 per user/month, for 5-200 users with certain volume discounts.

    • All the Professional features
    • Custom fields and workflows
    • Shared real-time reports with scheduled notifications
    • Graphical analytics and report templates
    • Resource management, calendar and time tracking
    • Request forms
    • User groups and permissions
    • Salesforce integration
    • Branded workspace
    • From 50 GB of storage space
    • From 15GB of video uploads per month

  • Wrike for Marketers - $34.60 per user/month, suitable for 5 and more team members.

    • All the Business features
    • Video proofing
    • Adobe Creative Cloud Extension
    • Tailored workspace

  • Wrike Enterprise plan offers a comprehensive solution with advanced security and controls (price is to be settled with Wrike sales team).

    • All the Business features
    • Active Directory Integration
    • Two-factor authentication and SAML 2.0 single sign-on
    • IT controlled admin permissions
    • Password policies, network access and compliance policies
    • User audit reports
    • From 100GB of storage space

 

Useful Links

Wrike is available on multiple devices and platforms. Here are the links:

 

Review Websites

We’re not the only ones to review Wrike. Other phenomenal websites covered this project management software as well. Those include Capterra, PCMag, G2 Crowd and GetApp.

 

9. Monday.com

Description

Monday.com is a super attractive and incredibly versatile project management tool that will allow you to organize just about anything your business needs, regardless of the type of the business.

Monday.com developers approach project management from an innovative and creative angle, building an online workspace your employees will enjoy being a part of. With a vast choice of templates that you can customize as you like and seven different board views, your team will always be able to see important things at a glance.

Founded in 2012, monday.com now has 350,000 users from all over the world. Although it’s perfect for smaller teams, larger companies like WeWork, Discovery Channel and Carlsberg are also using this tool.

 

Features

Monday.com may be fun and colorful but don’t for a second think it’s not a serious tool. It has an extensive list of features to back it up.

  • API
  • Third Party Integrations
  • Access/Permissions Control
  • Data Import/Export
  • Search Functionality
  • Template Management
  • Categorization/Structuring
  • Team Collaboration
  • Timeline & Gantt Chart
  • To-do Lists
  • Calendar Management
  • Kanban
  • Spreadsheets/Tables
  • File/Docs Management
  • Customizable Fields
  • Task Management
  • Drag & Drop Interface
  • Data Filtering
  • Reporting & Statistics
  • Activity Tracking
  • Progress Tracking
  • Time tracking
  • Public/Shared Workspace

 

Pros and Cons

Without a doubt, monday.com is a great project management software, but it does have a few drawbacks. Here’s what we thought were the main pros and cons of this tool:  

Pros:

  • Very attractive and unique design
  • Interface fun and easy to use
  • Versatile templates for different industries and business aspects
  • Activity progress visible at a glance
  • Allows clear and transparent workflow for the whole team

Cons:

  • Can be intimidating to first-time users due to so many templates and features
  • Reporting tools could be improved
  • Basic plan very limited and only offers the most basic features
  • Pricey for small businesses and startups

 

Pricing

Monday.com probably has the most versatile pricing options we’ve ever seen. The prices will vary depending on the plan you choose and the number of people on your team. But before you decide to invest in this tool, you will get a chance to explore all of its features in a 14-day free trial.

Since monday.com has a pretty complex pricing policy, we suggest you take a closer look on their official website. Here, we will cover the starting prices for the teams of up to 5 users, but you will need to consider investing substantially more if you’re planning to expand your team.

Here are the pricing plans for the teams of up to 5 people:

  • Basic - $25 per month, when billed annually. In the basic plan, you will get only the most essential features such as:

    • Over 20 column types
    • Kanban view
    • Embedded forms
    • Basic activity log
    • iOS and Android apps
    • Two-factor authentication
    • 24/7 support
    • 5GB storage

  • Standard - $39 per month, when billed annually. Their most popular Standard Plan adds quite a few more features at a price that’s still quite affordable. It includes:

    • All the Basic features
    • Timeline, calendar and map view
    • Unlimited activity log
    • Ability to share boards with guests
    • Forms customization
    • Advanced search
    • Ability to create templates
    • Email integration and other external integrations
    • Full API
    • 50GB of storage

  • Pro - $59 per month, when billed annually. If you need more muscle from your PM tool, monday.com Pro just might be the solution for your team. Here’s what it includes:

    • All the Standard features
    • Formula column
    • Time tracking
    • Chart view
    • Custom tags
    • Unlimited guests
    • Private boards
    • Google authentication
    • Unlimited storage

  • Enterprise - $118 per month, when billed annually. Powerful and overflowing with features and perks, Enterprise Plan aims to cover everything you need and more. But, it’s extremely expensive amounting to almost $24 per month per user. Here’s what you can expect:

    • All the Pro features
    • Higher API rate limit
    • VIP support and priority support with <30 minutes response time
    • One-one-one training
    • Session management
    • Audit log
    • 99.9% uptime SLA
    • Single sign-on

 

Useful Links

Monday.com creators have made sure you can use their tool at the office, at home or on the go. Here are all the monday.com versions for your devices.

 

Review Websites

Many other tech review sites have covered monday.com in more detail, so if you want to find out more, here are the links to their reviews: Software Advice, PCMag, Capterra and GetApp.

 

10. ActiveCollab

Description

ActiveCollab is a project collaboration hub which provides effective time and data tracking, task management and team cooperation as a one-stop solution to all your business needs.

With a goal to limit the amount of time you spent handling multiple projects or numerous clients, ActiveCollab offers a solution by providing various features, structures and tools in a single powerful, yet simple app. Create and organize projects, add team members or even invite clients to ultimately boost your productivity.

According to their website, ActiveCollab is already being used by more than 200,000 people working for small businesses, larger organizations and even universities and government institutions, such as Apple, Adobe, Nasa, Harvard University and Nike.

 

Features

We mentioned a wide variety of useful features and here they are:

  • API
  • Third Party Integrations
  • Access/Permission Control
  • Data Import/Export
  • Search Functionality
  • Template Management
  • Categorization/Structuring
  • Team Collaboration
  • Timeline & Gantt Chart
  • Calendar Management
  • Kanban
  • To-do Lists
  • File/Docs Management
  • Task Management
  • Drag & Drop Interface
  • Data Filtering*
  • Reporting & Statistics
  • Activity Tracking
  • Progress Tracking
  • Time tracking
  • Public/Shared Workspace

 

Pros and Cons

Although it’s widely used, ActiveCollab could use some improvements. Here are the pros and cons of this tool worth mentioning:

Pros:

  • Very simple to use, with elegant and smooth workflow and appealing UX/UI
  • Unique and exceptional time tracking feature
  • Dashboard/sidebar features are extremely useful and well oriented
  • Effective for teams of any size

Cons:

  • Lack of real-time data feature
  • Missing a built-in chat system
  • Absence of Spreadsheet/Grid and to-do lists
  • No email integration in any version of the app
  • Mobile app could use a couple of improvements (especially the iOS one)
  • No permanent free version

 

Pricing

Although ActiveCollab’s pricing website page says that their pricing is ‘as simple as it gets,’ we believe otherwise.

First of all, ActiveCollab doesn’t include any permanent free plan. No matter which paid plan you choose, you’ll get a free trial lasting for 14 days, in order for you to try the plan out.

However, if you choose to pay for any of their plans annually, you’ll get 2 months of ActiveCollab for free. Nice move!

Based on a host you prefer, ActiveCollab offers two types of services:

  • Cloud - SSL encryption, daily backups, support via chat, email or phone.

    • 5 members and 5GB of space for $25/month
    • 15 members and 15GB of space for $49/month
    • 30 members and 30GB of space for $99/month
    • 60 members and 60GB of space for $199/month
    • ∞ members and 500GB of space for $299/month

  • Self-Hosted - In case security is your concern, ActiveCollab offers a self-hosted version with a full control over your data.

    • $999 - Pay once, install it on your own server, and have unlimited users and storage. You're in charge of server maintenance and have total control over your data privacy.

*A quick note: Free trials are included in Cloud billing plans only.

 

Useful Links

You can use ActiveCollab on several devices, and here are the links to help you download the app faster.

 

Review Websites

Before you decide to give ActiveCollab a shot make sure to read a couple more reviews, such as: GetApp, Capterra, Software Advice and G2 Crowd.

 

11. ClickUp

Description

ClickUp is a cloud-based collaboration and project management tool with a variety of communication and collaboration features.

The platform has three different views for organizing projects, customizable task settings, and separated project filtering. ClickUp users can create custom statuses, manage multiple assignees, and assign comments as tasks.

ClickUp enables teams of all sizes to easily utilize the features of an enterprise-grade software provider, but with much better UX, at a very affordable price. Founded just two years ago, ClickUp already has over 45k subscribers and is recognized as one of the best free project management software solutions for 2018.

 

Features

As mentioned, ClickUp is known for a variety of features:

  • API
  • Third Party Integrations
  • Access/Permissions Control
  • Data Import/Export
  • Search Functionality
  • Template Management
  • Categorization/Structuring
  • Team Collaboration
  • Calendar Management
  • Kanban
  • Spreadsheets/Tables
  • File/Docs Management
  • Customizable Fields
  • Task Management
  • Data Filtering
  • Reporting & Statistics
  • Activity Tracking
  • Progress Tracking
  • Public/Shared Workspace

 

Pros and Cons

Here’s a quick summary of ClickUp’s pros and cons to help you decide if this platform is suitable for your needs:

Pros:

  • Appealing design, intuitive and functional interface
  • Flexibility to organize your work to fit your needs
  • Pricing is very competitive - full features version is FREE
  • Adjustable checklist that can be easily adapt to specific sprints
  • Subtasks support all other features
  • Three views for different preferences and needs
  • Version control on task descriptions
  • Public roadmap
  • Full notification settings for various events

Cons:

  • Lack of dark mode in the iOS app
  • Only several tasks appear on the main page
  • In some cases, it takes many clicks to complete a process
  • Full migration from and to other project management tools isn’t smooth and sometimes takes considerable engineering effort

 

Pricing

ClickUp is praised for its pricing plans, both the freemium and premium.

The Free Plan includes:

  • 100MB storage
  • Unlimited users
  • Unlimited projects and spaces

The Free Trial for the Unlimited Plan doesn’t require your credit card information and here’s what it includes:

  • Unlimited storage
  • Unlimited integrations
  • Advanced reporting
  • Unlimited features

There are two versions of this plan: if you opt for the monthly fee, it costs $5 , yet the annual fee will cost you $9 per user. There is also an option to discuss a custom price with the ClickUp team, depending on your organization’s needs.

 

Useful Links

ClickUp underlines that it provides productivity on all platforms: mobile, desktop and web.

 

Review Websites

By checking these review websites you can get additional information on ClickUp if you are considering it as your new project management tool: Capterra, Software Advice, G2 Crowd and GetApp.

 

12. Zenkit

Description

Zenkit is a project management software which is designed to help businesses, teams or individuals keep track of their data, brainstorm new ideas, track their progress and collaborate more efficiently.

Zenkit uses multiple views and features as a flexible solution to organize and set up a substantial and productive workspace.

Considered as one of the simplest and most practical project management tools on the market, Zenkit is already being used by more than 100,000 teams of all sizes, but also freelancers and entrepreneurs. Popular companies and businesses such as TheNextWeb, TechCrunch, Forbes, and Lifehacker have already adopted Zenkit as their PM solution.

 

Features

Here are the versatile features you can expect from Zenkit:

  • API
  • Third Party Integrations
  • Access/Permission Control
  • Data Import/Export
  • Search Functionality
  • Template Management
  • Categorization/Structuring
  • Team Collaboration
  • Calendar Management
  • Kanban
  • Spreadsheet/Tables
  • To-do Lists
  • File/Docs Management
  • Customizable fields
  • Task Management
  • Drag & Drop Interface
  • Data Filtering
  • Activity Tracking
  • Public/Shared Workspace

 

Pros and Cons

Although very interesting and flexible, Zenkit is definitely not perfect. We’ve listed a few pros and cons of this tool to help you get a better picture.

Pros:

  • Extremely flexible (everything from structure, template management/workspace design to features and views)
  • Elegant UX/UI, which leads to convenience, simplicity and easy use
  • Powerful, effective features (including different types of views, structurization, etc.)
  • Innovative and surprisingly useful and effective Mindmap feature
  • Affordable pricing

Cons:

  • No Gantt chart
  • No reporting/statistics feature
  • No time or progress tracking features
  • Dull labeling, attribute and attachment features
  • Poor client management options
  • Weak mobile version of the app (for both iOS and Android)

 

Free Version

Zenkit’s free version called Personal is primarily focused on individuals and really small teams. Thus, it includes a few basic features, such as:

  • Unlimited collections
  • 5,000 items
  • 3GB attachment space
  • Up to 5 members
  • Up to 5 teams

 

Paid Version

On the other hand, if you decide to use Zenkit in larger teams and organizations, you’ll be able to choose between two paid plans:

  • Plus - $9 per member/month, and includes:

    • All the Personal features
    • 50,000 items
    • 6GB attachment space
    • Unlimited members
    • Up to 20 teams
    • Recurring items
    • Email to Collection
    • Customization (Custom backgrounds, icons, etc.)
    • Colored items
    • Early access to new features

  • Enterprise (price to be settled after contacting Zenkit), intended for large businesses and includes:

    • All the Plus features
    • Custom item limits
    • Custom attachment space limits
    • Unlimited members and teams
    • Priority support
    • Custom API limits
    • Dedicated success management
    • Advanced identification management
    • Additional payment options

 

Useful Links

If you’re planning to try Zenkit, here’s where you can download the tool:

 

Review Websites

If you’re eager to use Zenkit as your project management solution, be sure to check out a couple more review articles: GetApp, Capterra, PCMag and Software Advice.

 

13. Teamwork

Description

Teamwork is a project management software which combines three different tools as a solution to build smarter workflows, improve client management system, and boost team communication and organization.

Based on your needs, you can either choose to individually use any of the three tools (Teamwork Projects, Teamwork Desk or Teamwork Chat) or even combine them to ultimately streamline your business. Teamwork offers a unique account for all three tools and an option to merge and combine data among them.

More than 40,000 teams, businesses and enterprises are already using Teamwork for various purposes and tasks including PayPal, eBay, Disney, Forbes and HP.

 

Features

Let’s see what features you can expect if you choose Teamwork as your PM solution.

  • API
  • Third Party Integrations
  • Access/Permission Control
  • Data Import/Export
  • Search Functionality
  • Categorization/Structuring
  • Team Collaboration
  • Timeline & Gantt Chart
  • Calendar Management
  • Kanban
  • To-do Lists
  • File/Docs Management
  • Task Management
  • Data Filtering
  • Reporting & Statistics
  • Activity Tracking
  • Progress Tracking
  • Time tracking
  • Public/Shared Workspace

 

Pros and Cons

Teamwork has its fair share of advantages, but there are a few downsides, as well. Here’s a short list of this tool’s most important pros and cons.

Pros:

  • A wide range of possibilities (considering Teamwork offers ‘three tools in one’)
  • Clear and engaging workflow; even an absolute beginner won’t spend too much time figuring out how to use Teamwork
  • Powerful features (from calendar, lists, to team messaging and chat tool)
  • Engaging and helpful in-app tutorials and messages
  • Well-built customer service

Cons:

  • Doesn’t support template management
  • Despite its many features, its flexibility might be a bit limited
  • Weak free version of the app and a significant difference between the pricing plans
  • Weak mobile apps (both iOS and Android)

 

Free Version

Teamwork offers a pretty prudent free plan. It’s meant for small teams who want to try basic (but in our opinion not enough) features for an unlimited time.

If you decide to use this project management software permanently for free, you’ll receive:

  • 100MB file space
  • 2 active projects
  • Limited task boards
  • Basic project management
  • Subtasks
  • Color themes

 

Paid Version

There are three paid plans which Teamwork offers:

  • Pro - $9 per user/month, when billed annually

    • 100GB file space
    • Up to 50 users
    • 300 projects
    • Task boards
    • Instant file editing
    • Webhooks
    • Google Drive, Box.com, OneDrive Personal and Dropbox integrations

  • Premium - $15 per user/month, when billed annually

    • Everything in Pro
    • 250GB file space
    • Up to 100 users
    • 600 projects
    • Project portfolio
    • Google Calendar Sync
    • Two-factor authentication and custom domain
    • GSuite single sign-on
    • Hubspot, OneDrive Business, MS Connectors and MS Project integrations

  • Enterprise (Price to be discussed with Teamwork Sales Team)

    • Everything in Premium
    • 500+ GB of file space
    • 100+ users
    • Enterprise-class security
    • Premium support
    • HIPAA Compliance
    • Single Sign-On (SSO)
    • Password Policies
    • Enterprise API
    • Training & help getting started
    • Enterprise customer success manager
    • Extra branding control

 

Useful Links

You can use Teamwork on several devices. Here you can find the download links.

 

Review Websites

Before you decide to give Teamwork a shot, make sure to read a couple more reviews, such as GetApp, Capterra, PCMag and Software Advice.

 

14. Hive

Description

Hive is a cloud-based project management software with a simple and intuitive design created to facilitate task management and keep the whole team on the same page, regardless of its size.

Due to its straightforward design, Hive is pretty easy to get used to. This tool offers six different layouts so you can adjust the interface according to your preferences and needs. Aside from that, it’s brimming with other features that we’ll get to in just a bit.

Connecting all aspects of work, Hive is the ideal solution for teams that are tired of using a bunch of different tools. Hive offers its solutions to small, medium-sized and large businesses and is used by respected companies such as Starbucks, The Economist, WeWork and many others.

 

Features

Hive developers were very ambitious when creating the tool, considering how many features they have decided to include. Here’s what you can expect:  

  • API
  • Third Party Integrations
  • Access/Permissions Control
  • Data Import/Export
  • Search Functionality
  • Template Management
  • Categorization/Structuring
  • Team Collaboration
  • Chat & Messaging
  • Timeline & Gantt Chart
  • To-do Lists
  • Calendar Management
  • Kanban
  • Spreadsheets/Tables
  • Customizable Fields
  • Task Management
  • Drag & Drop Interface
  • Data Filtering
  • Reporting & Statistics
  • Activity Tracking
  • Progress Tracking
  • Time tracking
  • Public/Shared Workspace

 

Pros and Cons

Hive has a wide variety of useful features but it has a couple of drawbacks, too. Here’s a quick list of the pros and cons that will help you get a better picture of this tool.   

Pros:  

  • Simple, intuitive interface that’s fun to use
  • Six different project layouts (status view, team view, calendar, label view, Gantt chart and table view)
  • Comprehensive tool that eliminates the need to use other tools
  • Wide variety of filtering options
  • Over 1,000 integrations with other tools
  • Analytics that help you keep track of your progress and results

Cons:

  • The number of features can be overwhelming for new users
  • Slow processing at times
  • No free version (except a 14-day free trial)
  • It may be pricey for startups and small businesses

 

Pricing

Unfortunately, Hive doesn’t have a free version. However, it does have a 14-day free trial that allows you to at least test the tool before you decide if you want to invest in one of the paid packages.

Hive has two pricing plans, Professional and Enterprise, offering quite different sets of benefits. If you happen to become interested in the Enterprise plan, you won’t be able to see the price on their website. Instead, you will have to get in touch with their support to get a customized offer.

Here’s what you get in both packages:

  • Hive Professional - $12 per user/month
    • Unlimited projects and messages
    • Unlimited storage
    • Standard integrations
    • Project management toolkit
    • Access to Hive API
    • Data export

  • Hive Enterprise (you’ll have to contact their team to get a price)
    • All the Professional features
    • Dedicated account manager
    • Custom integrations
    • Rollout support
    • Hive analytics and upgrades
    • External users
    • On-premise installation

 

Useful Links

Hive creators have made sure you can access your tasks and communicate with your team wherever you are. You can use it on a number of devices, and here are the links:

 

Review Websites

For more information about this cool project management software, check out some other resources that have also done reviews of Hive: Software Advice, Capterra and GetApp.

 

15. Freedcamp

Description

Freedcamp is a freemium project management software that allows individuals and teams to organize everything from their personal plans to business projects. With features like to-do lists, calendar, discussion boards and multiple others, Freedcamp truly offers a lot free of charge.

This tool allows you to switch between several different views so you can always have a clear overview of your projects, tasks, calendar and widgets which you can choose according to your needs.

Freedcamp offers its services to individuals, SMBs and enterprises, but at different pricing plans. Those looking for a solid solution with all the essential features of a project management tool will find everything they need in the free version of Freedcamp. However, the free app definitely won’t be enough for larger teams.

 

Features

Freedcamp has a great number of features you’re expecting from a world-class project management software. But they don’t all come for free. Here you will find all the features it provides, but you can see the detailed list of features in every pricing plan on their website.

  • API
  • Third Party Integrations
  • Access/Permissions Control
  • Data Import/Export
  • Search Functionality
  • Template Management
  • Categorization/Structuring
  • Team Collaboration
  • Chat & Messaging
  • Timeline & Gantt Chart
  • To-do Lists
  • Calendar Management
  • Kanban
  • Customizable Fields
  • Task Management
  • Drag & Drop Interface
  • Data Filtering
  • Reporting & Statistics
  • Activity Tracking
  • Progress Tracking
  • Time tracking
  • Public/Shared Workspace

 

Pros and Cons

Freedcamp is a fantastic tool considering it offers all of its core features for free. But it’s definitely not ideal. Especially when you realize that the free plan is missing some essential features like integrations and Gantt chart.

Here’s a quick summary of the pros and cons:

Pros:

  • Free for all the basic features
  • Modern, easy-to-use design
  • Customized dashboards for each user
  • Widget board that you can tailor to your needs by choosing only the widgets you want to use
  • Useful reports and invoices on paid plans
  • Great variety of pricing plans to fit everyone’s budget

Cons:

  • Free version lacking in major aspects (missing integrations, Gantt chart and reporting)
  • Task progress tags are too limited
  • Mobile app is much more basic compared to the desktop version
  • Most pricing plans won’t be able to help you with complex projects and larger teams (especially the free version)

 

Free Version

Since it covers all the essential features, the free version will be more than enough for individuals and smaller teams.

If you decide that free version is just what you need, you will get their features such as task management, calendar view, file import, discussion boards, milestones, time tracking, wall and password saver.

Aside from that, you will get:

  • Unlimited collaborators
  • Standard customer support
  • 10MB file size limit

 

Paid Version

If you decide that you need a little more from your Freedcamp platform, you will be able to choose among their four flexible pricing plans. And, for all pricing plans except the Enterprise, you will get the option of a 14-day free trial.

It’s also worth mentioning that Freedcamp offers its paid features for free to students, teachers and non-profits. 

So, here are the plans:

  • Minimalist - $1.49 per active user/month, when billed annually. For a symbolic price, you will get a few more features and get more done with Freedcamp. Here’s what you can expect:

    • All the basic features
    • Email-in feature
    • Integrations with Google Drive, Dropbox and OneDrive
    • Unlimited collaborators
    • Premium customer support
    • 25MB file size limit

  • Freelancer - $3.49 per active user/month, when billed annually. On the Freelancer plan, you’re already getting a serious upgrade, with several more features. Here’s what it includes:

    • All the Minimalist features
    • Wikis to brainstorm and share ideas
    • Invoices to send your clients
    • CRM for easier client management
    • Unlimited collaborators
    • Premium customer support
    • Monthly backups
    • 50MB file size limit

  • Business - $7.49 per active user/month, when billed annually. Perfect for small and medium-sized businesses, the Business plan will give you additional perks for better team and project management. Here’s what it encompasses:

    • All the Freelancer features
    • Issue tracker to help you resolve issues quickly
    • Project templates
    • Reports to track your teams’ progress
    • Unlimited collaborators
    • Advanced customer support
    • Weekly backups
    • 100MB file size limit

  • Enterprise - $16.99 per active user/month, when billed annually. If you’re planning to organize and manage an enterprise, you will need more firepower from Freedcamp. This is what it includes:

    • All the Business features
    • Overview feature
    • White label
    • Private cloud
    • Two-factor authentication
    • Unlimited collaborators
    • Lightning fast support
    • Daily backups
    • 250MB file size limit

 

Useful Links

Freedcamp can be used on several devices, and here are the useful links that will take you to the download pages.

 

Review Websites

If you want to read more about Freedcamp, take a look at some other websites that also covered this topic: Capterra, Software Advice and G2 Crowd.

 

16. KanbanFlow

Description

KanbanFlow is a neat and simple project management software which offers a kanban overview as a solution to structure and organize your work.

KanbanFlow’s simplified features and visually attractive interface help you get a better visualization of your tasks, assignments and files, which is crucial for being more organized, productive and effective.

Being very similar to Trello, KanbanFlow is frequently used among the same audience - freelancers who organize their personal work and notes, small to midsize businesses and teams, but rarely among larger organizations and enterprises.

 

Features

KanbanFlow offers the following set of features:

  • API
  • Third Party Integrations
  • Access/Permission Control
  • Data Import/Export
  • File/Docs Management
  • Search Functionality
  • Template Management
  • Categorization/Structuring
  • Team Collaboration
  • Calendar Management
  • Kanban
  • Customizable fields
  • Task Management
  • Drag & Drop Interface
  • Data Filtering
  • Reporting & Statistics
  • Progress Tracking
  • Time Tracking
  • Public/Shared Workspace

 

Pros and Cons

If you like KanbanFlow so far, that’s great. But, you should know that it also has some drawbacks. Here are the pros and cons of this tool:

Pros:

  • Easy to use, with basic features and instinctive workflow
  • As it’s pretty straightforward and simple, it’ll save you a lot of time and energy
  • Visually clean and transparent interface
  • Pomodoro availability (convenient time tracker and reports/statistics features)
  • Great for team collaboration and teamwork efficiency

Cons:

  • No file/attachment upload in Free version
  • No data import/export in Free version
  • In Free version, limited to Kanban view only
  • Navigation and UX could see use an improvement or two
  • No official mobile apps
  • Limited flexibility (Customization and Structuring could use a reinforcement)

 

Free Version

KanbanFlow’s free version is pretty basic and simple, although it’s considered ‘powerful’ on their pricing page.

Here’s what you can expect from KanbanFlow free version:

  • Unlimited boards and tasks
  • WIP limits
  • Subtasks
  • Filter
  • Recurring tasks
  • Stopwatcher and Pomodoro timer & Pomodoro statistics
  • Print view
  • Standard support
  • 2 permission roles

 

Paid Version

However, if you feel like it’s time to take your productivity to the next level, make sure to consider the KanbanFlow’s paid plan as well.

It’s called Premium, it costs $5 per member/month and includes everything in the free version, plus:

  • Swimlanes, file attachments and search
  • Copy board, task numbering, relations and mass update
  • Time spent report
  • Various analytics and reports features (cumulative flow, dashboard, burndown, calendar, revision history, time estimate report and many more)
  • Numerous integrations (Excel and CSV, email, API & webhooks, iCal, Zapier, Dropbox, Box and Google Drive)
  • Priority support level
  • 4 board permission roles

Mind that Kanban offers a 14-day free trial for trying out their Premium Plan, as well as a 10% discount if you decide to pay the annual subscription.

 

Useful Links

KanbanFlow doesn’t really have a lot of options when it comes different devices. You will only be able to use it in-browser, both desktop and mobile.

 

Review Websites

If you feel like you’re ready to start using KanbanFlow, we suggest you check in at one more stop. Here are a couple more reviews of this lean project management software: GetApp, Software Advice and PCMag.

 

17. MeisterTask

Description

MeisterTask is an online team collaboration management tool with a wide choice of organizational features that allows its users to collaborate in real time.

The tool is known for its Kanban dashboards which provide an overview of all projects and a set of task management, automation, monitoring and reporting attributes. MeisterTask is integrated with all task management applications that should complement an agile unit.

After being on the market for more than 10 years and having adjusted its UI/UX according to its customers, MeisterTask is rewarded with a reputation of being one of the most intuitive project management tools.

 

Features

Here’s what you can expect from MeisterTask when it comes to the features.

  • API
  • Third Party Integrations
  • Access/Permissions Control
  • Data Import/Export
  • Search Functionality
  • Template Management
  • Categorization/Structuring
  • Team Collaboration
  • To-do Lists
  • Calendar Management
  • Kanban
  • File/Docs Management
  • Customizable Fields
  • Task Management
  • Drag & Drop Interface
  • Data Filtering
  • Reporting & Statistics
  • Activity Tracking
  • Time tracking
  • Public/Shared Workspace

 

Pros and Cons

To help you get a better impression of MeisterTask, we’ve compiled a list of the most notable pros and cons.

Pros:

  • Easy to use, with minimal onboarding
  • Highly customizable and adaptable to different businesses and teams
  • Possibility to easily invite third parties and keep the boards private if needed
  • Simple pre-defined checklist solution for recurring tasks
  • Integration with internal mind-mapping app ‘Meistermind’
  • Well integrated with other collaboration tools
  • Good value for money

Cons:

  • Limited features in the free version
  • Lack of options when it comes to reporting
  • Android app isn’t developed well enough
  • Need of having a single task in multiple locations

 

Free Version

The so-called, Basic Plan is free and includes:

  • Unlimited projects and tasks
  • Unlimited project members
  • Customizable dashboards and project boards
  • Two integrations with your favorite apps
  • File attachments up to 20 MB per file
  • Mobile apps

 

Paid Version

MeisterTask provides three paid pricing models for all types of businesses.

  • Pro - $8.25 per user/month, includes everything in the Basic model, and:

    • Unlimited integrations
    • Workflow automation with section actions
    • Project groups
    • File attachments up to 200 MB per file
    • Searchable task archive
    • Statistics and reports
    • Beautiful custom backgrounds
    • Priority support
    • Account management

  • Business - $20.75 per user/month, includes everything in the Pro version, and:

    • Roles & permissions
    • Add groups to your team
    • Compliance exports and backups (Coming soon)
    • 24x7 priority support

  • Enterprise - you will need to contact their team for a custom tailored offer, and it includes:

    • Dedicated account manager
    • Personalized onboarding assistance
    • Custom security review

 

Useful Links

If you’re ready to implement MeisterTask into your business, check out these download links:

 

Review Websites

Here are more useful review websites to get additional information on MeisterTask before you decide to organize your workflow with this collaborative tool: Capterra, GetApp and G2 Crowd.

 

18. Pipefy

Description

Pipefy is a workflow and process management tool, utilized mainly by startups due to the majority of features that support agile project management.

The tool is known for its ability to allow the creation of a custom workflow, email messaging, reporting and overall real-time collaboration. Pipefy doesn’t lack in integrations with other tools, such as Google Sheets, Slack, Zendesk, Mailchimp and CRM tools.

Pipefy integrates with more than 500 apps, has over 60k users and has raised around  $18.7M in funding. Respectable success in just a couple of years being on the market.

 

Features

Pipefy has a pretty solid set of features and here they are:

  • API
  • Third Party Integrations
  • Access/Permissions Control
  • Data Import/Export
  • Search Functionality
  • Template Management
  • Categorization/Structuring
  • Team Collaboration
  • Timeline & Gantt Chart
  • To-do Lists
  • Calendar Management
  • Kanban
  • Spreadsheets/Tables
  • File/Docs Management
  • Customizable Fields
  • Task Management
  • Drag & Drop Interface
  • Data Filtering
  • Reporting & Statistics
  • Activity Tracking
  • Progress Tracking

 

Pros and Cons

If everything seems perfect so far, and you feel like Pipefy is the right tool for you, make sure to go through a short list of pros and cons we’ve compiled for you.

Pros:

  • Great customer support
  • The ability to customize cards actions and views
  • Good GraphQL API
  • Webinars organized by the Pipefy support team
  • Customized reports and email templates

Cons:

  • Lack of tutorials about integrations and features
  • History data is lost after deleting it from “pipes”
  • The ability to filter the cards only by Label/Assignee
  • Missing messaging feature

 

Free Version

The Free version is recommended for up to 5 users and includes:

  • Up to 5 pipes
  • Up to 10 users
  • Pipe Templates
  • Email Templates
  • Public Forms
  • Mobile app

 

Paid Version

If you’re willing to invest in your PM tool, Pipefy offers three different pricing packages.

  • Professional - $9 per user/month, when billed annually, and includes all the free features plus:

    • Advanced reporting
    • Unlimited Pipe Connections
    • Pipe SLAs
    • Chat Support (9am - 5pm)
    • Late and expired cards

  • Business - $18 per user/month, when billed annually.  Meant for bigger teams that have 10 to 15 users looking to scale their operations with higher security and automation. It includes all Professional features plus:

    • Admin controls and user roles
    • Organization level reporting 3
    • Google Apps authentication
    • Data recovery 1
    • Unlimited API access
    • Private Pipes

  • Enterprise plan comes at custom pricing for over 50 users and it offers all Business features plus:

    • Advanced automation rules
    • Two-Factor Authentication
    • Dedicated success manager
    • Scaled database records
    • Scaled data storage
    • Professional services
    • Data migration

 

Useful Links

If you decide to try out Pipefy, we’ve prepared the links that will take you to their apps.

 

Review Websites

If Pipefy seems like a tool that might be a good fit for your organization’s needs, here are a few useful links to get more informed before you make any decisions: Capterra, Software Advice and GetApp.

 

19. Process Street

Description

Process Street is a freemium business process management (BPM) developed to help teams organize recurring processes, create checklists and automate different business aspects such as employee onboarding and task management.

This tool is based on customizable templates for various industries and business aspects that include checklists and can contain different documents like images, videos, emails and subtasks.

Process Street is great from teams of all sizes, whether you want to organize the processes within the whole company or just one department. But, for the complex projects, you’ll need to consider the paid version.

 

Features

Process Street has a solid set of features, although some essentials are still missing from the tool.

  • API
  • Third Party Integrations
  • Access/Permissions Control
  • Data Import/Export
  • Search Functionality
  • Template Management
  • Categorization/Structuring
  • Team Collaboration
  • To-do Lists
  • Spreadsheets/Tables
  • File/Docs Management
  • Customizable Fields
  • Task Management
  • Drag & Drop Interface
  • Data Filtering
  • Reporting & Statistics
  • Activity Tracking
  • Progress Tracking
  • Public/Shared Workspace

 

Pros and Cons

Process Street definitely has plenty of good sides, but it also has several major downsides. Here’s a quick rundown of its pros and cons.

Pros:

  • Multiple useful features
  • Many integrations that enhance productivity
  • Versatile templates for all departments and business aspects
  • Flexible and adaptable
  • Great for managing recurring business processes

Cons:

  • Limited views (missing Kanban, Gantt chart and calendar)
  • Creating templates can be time-consuming
  • Can be complicated to figure out at first
  • Poor task management system
  • No mobile app

 

Free Version

For those who want to start slow with their project management, Process Street offers a solid free version. If you decide to stay on the free plan, here’s what you’ll get:

  • Unlimited users
  • 5 active checklists
  • 5 active templates
  • Process documentation
  • Reporting
  • 1000+ integrations
  • Chat and email support

 

Paid Version

If you decide to invest in Process Street, you will have three pricing options with a 14-day free trial. Here they are:

  • Business - $12.50 per user/month when billed annually. It includes:

    • Everything in the free plan
    • Unlimited checklists
    • Unlimited templates
    • Data recovery
    • Scheduled phone support
  • Business Pro - $25 per user/month when billed annually. It includes:

    • Everything in Business
    • Custom branding
    • Conditional logic to customize views
    • Enforced order
    • Email, chat and scheduled phone support
  • Enterprise - Custom price, to be determined after contacting Process Street sales team. It includes:

    • Everything in Business Pro
    • Personalized onboarding and training
    • Full workflow setup and integration assistance
    • Premium support
    • + available add-ons: API access, Active Directory integration and SAML-Based Single Sign-On

 

Useful Links

One of the main downsides of Process Street is the lack of apps. The tool doesn’t have a desktop app or any mobile apps. Here’s the link to their website where you can access their web app.

 

Review Websites

Other famous tech review websites have also written about Process Street. You can check out their reviews here: Capterra, GetApp and Software Advice.

 

20. Quire

Description

Quire is a collaborative PM tool dedicated to task management. This tool aims to make teams and individuals more productive and more efficient by giving them the exact set of features necessary for task management without being too cumbersome.

Quire is based on a visual tree structure that allows all team members to keep track of their tasks. Aside from that, tasks can be viewed in a Kanban where you can easily track their progress. 

Although it’s an excellent solution for handling tasks, Quire is lacking many other features to be a truly comprehensive project management tool. That’s why it’s mostly used by individuals and small teams, but not by large companies.

 

Features

Quire has many useful resources for task management. But don't expect an extensive set of features for project management. 

  • Third Party Integrations
  • Access/Permissions Control
  • Data Import/Export
  • Search Functionality
  • Categorization/Structuring
  • Team Collaboration
  • To-do Lists
  • Kanban
  • File/Docs Management
  • Customizable Fields
  • Task Management
  • Drag & Drop Interface
  • Data Filtering
  • Reporting & Statistics
  • Activity Tracking
  • Progress Tracking
  • Public/Shared Workspace  

 

Pros and Cons

Quire is awesome if you’re planning to organize tasks, but you’ll encounter many obstacles if you’re planning to use it for anything else. Here’s a list of Quire’s pros and cons.

Pros:

  • Simple and intuitive interface without clutter
  • Very easy to use
  • Tree structure makes work much simpler
  • Great customization options for task management
  • It’s completely free

Cons:

  • Focused solely on task management and collaboration (not suitable for serious project management)
  • Limited views (no Gantt chart, calendar or spreadsheet view)
  • Filtering options could be improved
  • Only 5MB upload size per file

 

Pricing

As Quire is still a work in progress, its creators have decided to focus on improving the tool instead of creating pricing plans. At least that’s what they claim on their official website.

That means that Quire, with all its existing features, is completely free for the time being. Some of the most important features you can expect to find are the nested task list, Kanban board, folders, real-time management, public and shared projects, progress reports, reminders, notifications, integrations, etc.

 

Useful Links

Although Quire’s developers are still working on improving and updating the tool, Quire is already available in several versions. Here are the links that will take you to the download pages:

 

Review Websites

If you find Quire interesting and want to find out more about this tool, make sure to check out some other reviews written by popular tech websites like Capterra, GetApp and G2 Crowd.

 

So, which One Is It Going to Be?

Project management software has become irreplaceable for all types of businesses. And although the vast choice of PM tools can be overwhelming, it also means that you have the ideal opportunity to find the software that fits your needs like a glove.

We hope that this list helped you learn more about these tools and maybe even brought you closer to a decision about which tool is the right solution for you.

Finding the right tool that has everything you need is not easy. That’s why we’ve created Infinity, a completely flexible project management tool with infinite possibilities. Infinity helps you reinvent your workspace, organize your projects exactly how you want and keep everything your team needs in one place.

Try Infinity for free!

 

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