Top 15 To-Do List Apps to Help You Manage Your Tasks

By Hazel Pan Mar 27, 2020

If you’re a busy entrepreneur, it goes without saying that having a to-do list app that can help you break down complex projects into smaller tasks can be a big time saver. 

The good news is that these days, to-do list apps are made in such a way that you no longer need to enter things manually or even remember your own deadlines. Instead, you can insert links to articles or pictures related to your idea, and you can set automated reminders so you don’t forget your deadlines.

For those who really need to sketch to help visualize their ideas, there are apps that let you scribble things freehand using a digital pen. More advanced to-do lists apps even help you manage your resources by computing your workload and budget for you.

It’s an exciting time for to-do lists, and with a ton of options available right now, it can be hard to pick just one. So, how are you supposed to choose the one that will work best for your team

There are plenty of things you need to consider, that’s true, including pricing, notable features, compatibility with your existing tool stack, and more. But luckily for you, we're going to save you tons of hours researching with this 15-minute article about the top 15 best to-do list apps for mobile devices.

Best To-Do List Apps for You and Your Team

1. Infinity 

Infinity To Do List App

Infinity is a flexible to-do list app that lets you organize and prioritize your tasks however you want. However, it’s far more than “just” a simple app—Infinity is designed to maximize productivity for any type or size of project. 

It comes with customizable workflows that can be simplified or enhanced to suit your needs, and a variety of ready-made templates you can use to manage your to-dos. You can easily access and load any of these templates in your browser, then continue to work on your lists even while you’re on the go using Infinity’s mobile app.

Thanks to its custom attributes, Infinity helps you add any relevant data you might have to your lists, as well as assign tasks, mark them as done, and a lot more. Additionally, aside from the traditional List view, you can also see your tasks in Kanban, Calendar, Gantt, and Table view.

In short: creating, tracking, and delegating your tasks will become a breeze once you start using Infinity’s powerful software.

Infinity Features:

  • To-Do Lists
  • Customizable Fields
  • Task Management
  • Categorization/Structuring
  • Team Collaboration
  • Activity Tracking
  • Progress View
  • Calendar Management
  • Kanban View
  • Project Templates
  • Access/Permission Control
  • Data Import/Export
  • File/Docs Management
  • Search Functionality
  • Drag & Drop Interface
  • Data Filtering
  • Available on Android and iOS

Pricing

Currently offering a lifetime deal that starts at $99 for a team of 10. 

2. Google Tasks

Google Tasks To Do List App

Image Source: Play Store

Google Tasks is a to-do list app that comes built-in with Gmail and Calendar. So, if your business relies heavily on Google Suite, then this would definitely be a practical choice for you.

It is a perfectly capable to-do list app where you can jot down your tasks even while you’re reading emails on Gmail, and sync reminders with your Google Calendar, after which everything syncs on all devices that you use.

But while it may be convenient as the simplest, fastest option, there’s actually not much else you can do with Google Tasks. 

  • You can’t have live team collaboration. 
  • You can’t share any of your tasks for other people to view and edit. 
  • You can’t color code your notes. 

So if Google Tasks' simple interface is lacking for you, then read further to look at the rest of the options on this list. 

Google Tasks Features:

  • Google Suite Integration
  • Capture Tasks from Right Inside Gmail
  • Automatic Sync of Calendar Reminders
  • Checklists
  • Sub-Tasks
  • Recurring Tasks
  • Editable Descriptions for Tasks and Sub-Tasks
  • Turn Emails Into Tasks
  • Track Due Dates
  • Task Notifications
  • Mobile App Ready
  • Available on Android and iOS

Pricing

Free of charge.

3. Asana

Asana To Do List App

Image Source: App Store

Asana’s minimalist and snappy interface makes it a great choice for managers who want a clean to-do list app that lets them focus on completing tasks instead of learning some new, cluttered interface.

With Asana’s web-based version, you can organize your tasks in various modes such as traditional List view, Kanban, Calendar, Timeline, and Progress view. Plus, you can sort tasks by assigning team members, due dates, and priority labels. For recurring workflows, Asana allows users to set up task automations.

Checklists aren’t the only thing you can make with Asana though, as the app also comes with its own library of templates for HR, marketing, sales, design, development work, and more.

Asana Features:

  • Task Workflow Automation
  • Agile & Scrum Capability
  • Mobile App Ready
  • Advanced Search
  • Team Collaboration
  • Task Tracking & Management
  • Third-Party Integrations (Slack, Zapier, Hubstaff, Adobe Creative Cloud, etc.)
  • Drag & Drop Interface
  • File Uploading
  • Document Management
  • Shared/Private Access
  • Lists
  • Kanban Board
  • Gantt Style Progress Timeline
  • Calendar View
  • Sub-task Checklists
  • Follow-up Task Triggers
  • Deadline Reminders
  • Activity Feed
  • Inbox
  • Team Conversation
  • Data Export
  • Task Analytics
  • Forms for Task Briefs
  • Image Commenting
  • Available on Android and iOS

Pricing

Asana’s basic plan is free for up to 15 members. Paid plans start at $10.99 per member per month when billed annually. 

4. Trello

Trello To Do List App

Image Source: App Store

What to-do list app collection would be complete without mentioning Trello?

Though it now has other views such as Card, List, and Calendar, Trello became popular thanks to its iconic Kanban board view, especially in the digital marketing startup niche. 

Trello comes with most of the essentials you’ll need to manage your to-dos, such as team collaboration, commenting, file attachments, calendar reminders, labels, and workspaces. In fact, it’s enough to cover most startup businesses’ needs, which can probably explain much of its popularity with early stage companies.

If you want to add a bit of fun to your boards, simply change the background images in your Trello into something that inspires your team!

In addition to this, Trello also has one of the most generous free plans on this list!  

Trello Features:

  • Rule-Based Triggers
  • Custom Card & Board Buttons
  • Calendar Commands
  • Due Date Commands
  • Team Collaboration
  • Commenting
  • Mobile App Ready
  • Scheduled Commands
  • Custom Field Actions
  • Add Checklists
  • Kanban Boards
  • Calendar View
  • Board Collections
  • Automations
  • Task Triggers
  • File Uploading
  • Custom Board Backgrounds
  • Private/Shared Access Administration
  • Third-Party Integrations
  • Bulk Data Export

Pricing

Trello has a very generous freemium (includes simple task automations), but the paid plan starts at $9.99 per user per month when billed annually.

5. TodoistTodoist To Do List App

Image Source: App Store

Todoist is a user-friendly to-do list app that lets you transfer all the clutter in your mind and work projects into a clean, beautiful user interface.

One thing that makes Todoist unique is how it gamifies productivity through its Karma System, where you get points for completing tasks on time and maintaining your streaks.

Another thing that really sets it apart is that getting started with Todoist is easy. Simply type your task, add a subtask when needed, then set your one-time or recurring deadlines. You can organize each task according to projects, priority, and other labels. Plus, you can even color code them too.

Don’t be fooled by its simplicity though, as Todoist can also be powerful enough to be used for Marketing, Sales, Design, and Development workflows, among others.

Todoist Features:

  • Quick Add Task
  • Todoist Karma System
  • Project Templates
  • Time & Expense Tracking
  • Collaboration Tools
  • Customizable Templates
  • Milestone Tracking
  • Mobile App Ready
  • Recurring Tasks
  • Assign Priority Labels
  • Share Access Permissions
  • Delegate Tasks
  • Multiple Device Syncing
  • Commenting
  • Productivity Tracking
  • Project Progress and Productivity Visualization
  • Add Labels
  • Color Coding
  • Group Tasks To Projects
  • Third-Party Integrations
  • Available on Android and iOS

Pricing

Starts at $3 per user per month when billed annually. Free plan available.

6. ActiveCollab 

ActiveCollab To Do List App

Image Source: App Store

ActiveCollab is a powerful software that can do more than just to-do lists. 

For starters, ActiveCollab does come with the essentials. You can sort and prioritize your tasks, track progress, interact with other users in real time, and get deadline reminders. 

But apart from these, this task management software’s extra client management, invoicing, and financial projection features make it a great option for teams who want a single workspace for all their business needs.

ActiveCollab Features:

  • Customizable Branding & Reporting
  • Electronic Payments
  • Email Notifications
  • Estimating
  • Calendar Reminders
  • Expense Tracking
  • File Management
  • Gantt Charts
  • Group Calendars
  • Invoicing
  • Project Templates
  • Time Tracking
  • Workflow Management
  • Task Dependencies
  • Recurring Tasks
  • Labeling
  • Mobile Ready
  • Multi-Language
  • Access Permissions
  • Resource Planning
  • Deadline Tracking
  • Billable Hours Tracking
  • Tagging
  • Version Control
  • Team Collaboration
  • Commenting and Mentions
  • Client Management
  • Secure Data Storage
  • Third-Party Integrations
  • Email integration
  • Client Management
  • Budget vs Cost Tracking
  • Performance Reports
  • Advanced Reporting

Pricing

Starts at $6.25 per member per month when billed annually.

7. nTask  

nTask To Do List App

Image Source: App Store

nTask is a to-do list tool with a huge integration library designed to make it easier for teams to collaborate around multiple tools.

What most users love about nTask is that, much like Trello, it has a generous free plan with features that are good enough for a team of up to 10.

You can:

  • Organize your projects through filters,
  • Add task priority labels, dependencies, and follow-up reminders,
  • Monitor the progress of your and other team members’ projects.

Scheduling meetings is par for the course for businesses, and nTask also allows you to manage meetings from within the same dashboard. To top it off, you can have the meetings right inside nTask, since it comes with a built-in online meeting platform.

For small or medium-sized businesses, nTask provides enough features for free that other apps already charge far more for.  At this rate, the only thing that could keep users from taking full advantage of nTask’s free plan is its limited storage.

nTask Features:

  • Over 1,000+ Third-Party App Integrations
  • Built-In Online Meeting Software
  • Collaboration Tools
  • Recurring Task Management
  • Time Tracking
  • Task Tracking
  • Task Prioritization
  • Task Dependencies
  • Milestone Tracking
  • Project Budgeting
  • Third-Party Integrations (Slack, Zapier, etc)
  • Create Subtasks
  • Customized Reporting & Visualization
  • Gantt/Timeline Review
  • Percent-Complete tracking
  • List View
  • Grid View
  • Board View
  • Calendar View
  • Meeting Management
  • Risk Management
  • Issue Management
  • Commenting
  • CSV

Pricing

The paid plan starts at $2.99 per user per month when billed annually. The free Basic Plan is available for unlimited users. 

8. Any.Do 

Any.Do To Do List App

Image Source: App Store

Any.Do is a to-do list app that looks similar to Google Task, but that’s as far as similarities go, because when it comes to feature richness, Any.Do beats Google Task by a huge margin.

Aside from a quick view mode so users can see the tasks that are due Today, Tomorrow, etc., you can also:

  • Assign, create, and track task progress,
  • Integrate Any.Do with your Google Account so you can sync your schedules,
  • Delegate to-dos to other team members,
  • Exchange files,
  • Set daily task reminders.

There’s even a built-in part-human, part-AI Assistant who can do research for you, book, and schedule meetings.

And while Any.Do is great for teams, it also shines as a personal to-do list app due to its two features, “Grocery List” and “Moment”. Grocery List lets you enter items into your grocery list and group them into categories such as fruits or vegetables, while Moment encourages habit formation by giving you a regular reminder to complete your daily tasks. 

So as not to get distracted or overwhelmed, you’ll only be shown one task at a time, and in order to move on to the next task, you’ll need to mark the one before as either done, rescheduled, or deleted first.

Any.Do Features:

  • Built In Part-Human, Part-AI Assistant
  • Collaboration Tools
  • Recurring Task management
  • Reminders
  • Grocery List 
  • Daily Planner
  • To-Do List
  • Calendar Planning
  • Multi Device Integration
  • Google Assistant, Siri, and Alexa Integration
  • Wearables Integration
  • Project, Kanban, Calendar View
  • Color Your Tasks
  • Customize Themes
  • Location Based Reminders
  • Customize Recurring Tasks
  • Unlimited Attachments
  • Unlimited Collaboration
  • Third-Party Integrations
  • Desktop and Mobile Ready
  • Available on Android and iOS

Pricing

Starts at $5.99 per month. Free plan is available.

9. Omnifocus 

Omnifocus To Do List App

Image Source: App Store

Like Infinity, Omnifocus is fully customizable. The app has a steep learning curve, however, and even has unique terminology to describe common actions.

Take for example a term that they use: “Perspective”. This simply means data visualization. “Flexible Inspectors,” meanwhile, refer to code blocks containing functions that you can mix and match to create your own project workflow. 

Omnifocus also has what is called a “Focus Mode”. Under this mode, you should first select tasks that you want to focus on, and then the app hides the rest so you can focus on completing your most important to-dos first.

You can also:

  • Automate tasks and workflows in Omnifocus using AppleScript,
  • Create tasks or “action” through Siri voice command,
  • Set up recurring tasks,
  • Customize your sidebar,
  • Add tags,
  • Customize your homescreen.

Take note that Omnifocus is an iOS-exclusive app, and while it has a web version that became recently available, it does not come with the same complete features available in its iOS version. 

Omnifocus Features:

  • To-Do list View
  • Inbox
  • Projects
  • Batch Editing
  • Tags
  • Flags
  • Forecast
  • Quick Entry
  • Attachment Support
  • Calendar Integration
  • Encrypted Sync
  • Notifications & Alerts
  • Today Extension
  • Share Sheet
  • Data Export
  • Review Mode
  • Spotlight Search
  • Hardware Keyboard Shortcuts
  • Dark Mode
  • Siri Capture
  • Siri Shortcuts
  • Swipe to Flag
  • Location-based Alerts
  • Multitasking on iOS
  • Multiple Windows on iOS 13
  • Quick Actions
  • Drag and Drop
  • Quick Open
  • Custom Columns
  • Custom Perspectives
  • Customizable Sidebar
  • Focus
  • Forecast Tag
  • AppleScript Support

Pricing

$9.99 per month or $99.99 per year. Web add-on at $4.99 per month or $49.99 per year.

10. Remember The Milk 

Remember The Milk To Do List App

Image Source: App Store

Remember The Milk is a feature-rich, intelligent to-do app that can integrate with important work programs such as Google Calendar, IFTTT, Twitter, Google Assistant, and more.

Some of its unique features include Smart List, which creates “special lists” based on criteria that you set, and Smart Add which lets you quickly jot down your to-dos and add labels (color coded too, if you want!) for easier sorting.

If you miss anything, such as overdue tasks or groceries, Remember The Milk will use various methods to remind you, such as:

  • Email
  • Text
  • IM
  • Twitter

Remember The Milk Features:

  • Mobile Access
  • Create Subtasks
  • Reporting/Analytics
  • Access Permission
  • View Sharing
  • Color Coding
  • Tagging
  • Location-Based Tagging
  • Tasks & Subtasks
  • File Management
  • Attach Files to Tasks
  • Search Functionality
  • Smart Lists
  • Offline Sync
  • Third-Party Integrations (Google, Twitter, IFTTT, etc.)
  • Microsoft Outlook Sync
  • Customizable App Themes
  • Smart Add
  • Keyboard Shortcuts
  • Available on Android and iOS

Pricing

Pro Version goes for $39.99 annually. Free plan available.

11. Habitica 

Habitica To Do List App

Image Source: App Store

Habitica is a unique to-do list manager that uses video game inspired elements to motivate users to turn daily tasks into habits. This app also comes with lists, boards, kanban views, recurring tasks, and more. 

But apart from the essentials, Habitica has something that none of the other apps on this list have or are close to having: gamification.

Set in a video game environment where each user has a character that “levels up” for each task completed, this to-do list app is one colorful, creative number that could make accomplishing tasks more fun and a little bit addictive. 

Habitica Features:

  • Adding, Editing and Completing Tasks
  • Add Labels
  • Web & Mobile Ready.
  • Reordering tasks
  • Filtering by, adding, editing, and deleting tags
  • Filtering tasks by Due/Dated/Weak/Strong
  • Viewing completed To-Dos
  • Task reminders
  • Once-a-day reminders
  • Creating & Deleting custom rewards
  • Viewing the Group Plans shared task board
  • Viewing Group Plan assigned/claimed tasks
  • Social Access

Pricing

Habitica is free, but has optional paid plans which start at $4.99 per month.

12. TickTick

TickTick To Do List App

Image Source: App Store

TickTick is another to-do list app that resembles Google Task. With TickTick, you can record voice notes and turn emails into tasks that the app will automatically create an estimated deadline for.

Once you've set a deadline, duration, or location, TickTick can activate its “annoying alert” feature, which will give you incessant reminders so you don’t miss any of your self-imposed deadlines.

TickTick Features:

  • Collaboration Tools
  • Mobile Access
  • Recurring Task Management
  • Time Tracking
  • Create Subtasks
  • Gantt/Timeline View
  • Percent-Complete Tracking
  • Reporting/Analytics
  • Task Board View
  • To-Do List View
  • Smart List
  • Folders, Lists, Tasks, and Subtasks

Pricing

Premium access starts at $27.99 per annum. Free plan available.

13. ClickUp 

ClickUp To Do List App

Image Source: App Store

ClickUp is another fully customizable to-do list software which you can use to create checklists, delegate tasks, and set reminders. ClickUp also has a vast array of other features that make it an almost complete solution for any business whether they’re in the marketing, development, design, or another niche.

Some of these even include features such as slash commands, real-time chat, image annotation, different task views, and inbox, among others. 

ClickUp Features:

  • Rich Editing
  • Assign Comments 
  • Turn Comments Into Tasks
  • Time Tracking
  • Bug Tracking
  • Client Management
  • Team Collaboration
  • Real-Time Chat
  • Inbox
  • Customizable Dashboards, Priorities, and Statuses
  • Data Import/Export
  • File Management
  • Email Notifications
  • Idea Management
  • Image Comments
  • Image Mockups
  • Third-Party Integrations
  • Chrome Extension
  • Multi-Project Management
  • Prioritization
  • Product Roadmapping
  • Recurring Tasks
  • Risk Management
  • Agile Support
  • Kanban Support
  • Scrum Support
  • Waterfall Support
  • Task Management
  • Testing / QA Management
  • White Label Option
  • Workflow Automation

Pricing

Start at $5 per month per user. Free plan available for unlimited users and 100MB maximum storage.

14. Toodledo 

Toodledo To Do List App

Image Source: App Store

Toodledo is a multi-platform to-do list app that’s flexible enough to let you customize the features that you want to use. Toodledo has all the essentials you need:

  • Creating task lists,
  • Set a one-time or recurring deadline,
  • Save notes,
  • Assign user sharing permissions,
  • Assign priority labels,
  • Group tasks by projects and categories,
  • You can share lists with family members,
  • You can share projects with team members.

Enter any leftover free time from your workflow into your Toodledo tracker and the app will automatically suggest what you should prioritize next based on your data and the extra time you have to execute added tasks.

Overall, if you want a solid to-do list app that will keep you focused on working rather than confused with all the bells and whistles of app interfaces, then Toodledo is a great start.

Toodledo Features:

  • Collaboration Tools
  • Time Tracker
  • Goals Tracker
  • Multi-Column Lists
  • Note Taking
  • Mobile Access
  • Import/Export Data
  • Customizable Functions
  • Access Permission
  • Sharing Permission
  • Built-in Time Tracker
  • Personal Goals Tracker
  • Calendar Based Reminders
  • Location Based Reminders
  • Advanced Data Filters
  • Habit Tracking
  • Power Search Tool
  • Recurring Task Management
  • Time Tracking 
  • Create Subtasks
  • Gantt/Timeline Review
  • Reporting/Analytics
  • Multiple Device Sync
  • Reminders
  • Notifications
  • To-Do List View
  • Compatible With Getting Things Done (GTD) Method
  • Available in iOS, Desktop, and Android

Pricing

Starts at $2.99 per month. Flexible Enterprise package and a free basic plan are available.

15. Microsoft To Do

Microsoft To Do List App

Image Source: App Store

After acquiring what was formerly known as Wunderlist, Microsoft has since released the app under its own branding as Microsoft To Do.

The clean interface and snappy response is reminiscent of Google Tasks, but there’s a lot more to the app than meets the eye. Since Microsoft To Do works well with all apps under the Microsoft suite, you can expect the convenience of being able to add tasks right from within the Outlook interface, as well as syncing your tasks across multiple devices.

Some notable features include:

  • The capability to quickly add tasks via voice using Microsoft’s Cortana smart assistant.
  • My Day, which helps you prepare ahead by sending task suggestions for the day that are personalized and prioritized based on your data.

Overall, if you or your company uses Microsoft, then Microsoft To Do should be your natural choice for managing to-do lists, owing to its seamless integration with all things under the Microsoft Suite.

Microsoft To Do Features:

  • Microsoft Outlook Integration
  • Multi-Device Syncing
  • Microsoft Office 365 Integration
  • Intelligent Suggestions for Daily Tasks
  • Team Collaboration
  • Recurring Tasks
  • Due Dates
  • Pending Task Reminders
  • Note Taking
  • File Attachment
  • Checklists
  • Sharing Permission
  • Access Permission
  • Available for iPhone, Android, Windows 10, and Web

Pricing

Free.

Final Thoughts

Finding an app that everyone will like is not an easy task, but with the list that you just went through it should definitely be a little easier.

Before you rush into downloading your next to-do list app, make sure to consider the pros and cons on each one in this post, figure out what you need and don’t need, and how much you’re actually willing to put aside for such software.

Just a friendly reminder before we wrap things up: Infinity has a lifetime deal going, which means that you can pay for the app once and enjoy it for as long as you like. Getting started with Infinity is incredibly easy and you should be able to see all of its benefits in no time at all. 

For more information, check out the video below.

As usual, let us know what you think of our new list and if we missed anything that should be here! Simply tweet @startinfinity and @MissPanWriter

And until then, stay tuned for our next SaaS roundup list!

Hazel Pan
Hazel Pan
Hazel Pan is a copywriter and content marketing strategist for SaaS & e-commerce. Despite her chronic addiction to online courses, newsletters, and swipe files, she finds time to bike around. She likes writing case studies featuring entrepreneurs, their ideas, and business stories.

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