23 Best Task Management Software for Getting Things Done

23 Best Task Management Software for Getting Things Done

Apr 24, 2024   17 Min Read
To be honest, picking the right software for task management can sometimes be trickier than completing the actual tasks on your list.

Organizing work in the “new normal” brings its own set of challenges and asks us to learn new skills and adjust our tools. In short, it requires us to become incredibly flexible when it comes to managing tasks, teammates, and work in general.

In a recent article about the modern team organization, the Harvard Business Review gave us a clear hint at what to aspire to. And indeed, the essential quality of successful work and task management in the now is—flexibility

But how do we go about implementing it in our projects? 

What we have learned from managing projects and teams of various sizes is that one of your greatest allies on this path is an organizational tool that perfectly fits your team or project. In practice, lack of flexibility might look like a feeling of being constrained because the tools you are using do not give you enough space to adapt. 

As a freelancer with diverse clients, you might need to switch from a simpler, self-organization tool to a flexible task management system. Or, you might be a small business owner whose company is growing, but the tool you are using does not have a feature set to grow with it. Finally, you might want to optimize spendings and find better value for money task planning solutions. 

Luckily (for everyone), there is a huge number of of task management tools out there. To help you avoid drowning in a sea of options, we went through a set of critical features that the best task management software must have, along with the systematic reviews so that you can hit a bulls-eye choice the first time around.

But first, let’s go over a shortlist of key features your new task planning software should have.

10 Key Features of the Best Task Management Software

  • Great StructureIs the structure able to handle projects with a few and many tasks, subtasks, and team members?
  • Complete FlexibilityDoes it let you organize anything you want in a way that works best for you? 
  • Task CustomizationDoes it let you customize tasks according to your system? Are templates offered to help you get started?
  • Task PrioritizationGood prioritization is the main thing when it comes to task management. Will the tool help you keep your team’s focus on track, no matter what distractions may come?
  • Time TrackingWill the tool help you meet the deadline and progress swiftly?
  • Task TrackingA great task tracker lets you oversee accountability, the team members’ dedication, and the task completion progress.
  • Multiple ViewsCan you view your tasks on a calendar, a Gantt chart, or Kanban board? 
  • Visual AppealDoes it offer a great organizational experience by utilizing visual aids? 
  • CollaborationDoes it offer a set of features that are helping the team collaborate more efficiently?
  • Excellent Customer SupportDoes customer support listen to their users and solve issues promptly? Can they be reached with ease? Do they offer tutorials and other resources?

Some of the reviewed tools tick all the boxes, and some are good at particular things, but you’ll decide which one’s just right for you as you scroll down.

Top 23 Best Task Management Software to Use in 2023

1. Infinity — The Most Flexible Task Management Tool That Adjusts to Any Project Needs 

Task Management Software

Infinity was born out of a burning need to create the most flexible and adaptable task management software out there. So, whether you’re looking to coordinate your entire company or you’re a freelancer trying to manage multiple clients, Infinity’s flexible interface will let you collaborate with your team easily and organize anything you need. 

But what is it that makes Infinity so special? The infinite structure and powerful customization features that can help you avoid clutter at all cost? Or the fact that you get to define what boards, folders, and items are, and what you want your attributes to be? 

Depending on what you need Infinity for, it can be one reason or—hey—all of the above.

Infinity is as if Trello, Asana, Airtable had a baby. Switch between lists, columns, tables, and calendars. They have templates available to get anyone started. Support is awesome; the wonderful Boka is ever helpful.” - Camille A.

So, how can Infinity help you when it comes to task management? To start with, by making sure you have all the features you need to organize and complete all of your work smoothly. 

Key Features

  • Multiple Views—See your tasks from different perspectives: Kanban, Gantt, Form, List, Calendar, Chart, Document, and Table View.
  • Folders & Subfolders—Use them for better data management and organizing your work in general.
  • Custom Attributes—Create anything from progress bars to checkboxes, to multiple dates and different sets of labels (ideal for setting status, priorities, etc.).
  • Attachments & Links—Help you store important documents easily.
  • Public Boards—All you to share your work with guest users.
  • Assigned Tasks & Comments— To make collaboration with your team smooth. 
  • Notifications—Never miss another task that’s due again.
  • Board Overview—View all the tasks you and your team are working on.
  • Automations—Automate a number of different tasks on a daily basis to save time, set reminders, and a lot more.
  • CSV Import—Import tasks and documents from another app straight into Infinity.
  • Activity Log—Available on an item and board levels to help you keep track of what your team is doing.
  • Automatic Backups—No worries about your data getting lost.
  • Data Recovery—In case it does get lost, we can retrieve it for you.
  • 50+ templates—Start working in Infinity without a hassle with one of the ready-made templates.
  • Android and iOS Mobile Apps—Complete your tasks and projects even on the go.

To get a full glimpse at how Infinity functions and how to best use it for your needs, check out our Product Overview or visit our Help Center.

What Else Should You Know About Infinity?

  • An item can be anything you want, which means that it doesn’t always have to be a task. It can be an idea, a meeting, an event, or something else you want to start with. 
  • There are no limits when it comes to customization. Unlike other task management software, Infinity lets you shape your structure, attributes, and everything else inside your boards. Plus, you get to filter, sort, and group data to your heart’s content.
  • It’s like an open structure task management tool. Picture Infinity as a tree that can grow the way your project needs it to, so if you need 10 folders and 15 subfolders to make your tasks work, then you’ve got it.
  • An all-in-one place for storing all of your data. Keep all of your tasks, documents, contacts, images, metrics, notes, files, goals, team information, and a lot more at the tips of your fingers.

INFINITY TIP: Whenever a new task comes to mind, make it a habit to immediately add it to the backlog and worry about organizing it later. 

The best part is that you don’t have to start from scratch when working in Infinity! You can use one of the templates in our database to help you set things up and start ticking off your lists’ tasks. 

Not sure which one to use? We’ve got a couple of suggestions:

And if you need any additional help, we've created a business management framework which can help you learn how to not only effectively organize and manage your tasks, but also your entire business. 


Infinity offers both Basic and Pro plans. Basic plans start from $6 per user per month, and Pro plans start from $9 per user per month. All plans come with a 14-day money back guarantee, which allows you to get your money back in 14 days from the moment of purchasing a subscription plan.


2. Paymo — A Task Management Software for Smaller Teams and Businesses

Image Source: paymoapp.com

Paymo is a modern project management solution for small businesses and remote teams. With advanced task management, scheduling, time tracking, collaboration, and invoicing, it can help you plan and develop any project from the beginning to the actual payment. 

Freelancers and smaller teams can take advantage of this task management software because they can organize and track finances without the need for another app.

Managers get an overview with access to a general board, while team members have access to their tasks. Tasks can be described in detail, with priorities and statuses that enable tracking of time-progress in real-time. 

With Kanban and Gantt charts, task managers can always stay on top with project vision and project details simultaneously. Additionally, Paymo’s integration with productivity apps extends its possibilities.

However, there have been some issues with collaboration features, such as client access and the data export that asks you to have almost developer level skills to use their API.

Paymo seems to be a good starter task management software if you are a solopreneur, but the flexibility and variety of features found in more robust task management software prove to be a better investment in the long run.

Key Features

  • Planning & Scheduling
  • Task Management
  • Resource Management
  • Financial Management
  • File Management
  • Time Management
  • Team Collaboration
  • Customization
  • Mobile App
  • Reporting & Invoicing
  • API
  • Third-Party Integrations


The subscription price starts at $4.95 per user for freelancers, but the focus is on smaller and medium teams, reflected by the other two plans, which cost $9.95 per user per month and $20.79 per user per month.

Asana — Task Management Software Fit for Larger Teams

Asana Task Management Software

Image Source: asana.com

Asana is—without a doubt—one of the most popular task management tools out there. If you’ve ever worked in a large team, chances are you have ran into this useful task manager. 

Asana comes with a clean and user-friendly interface that makes it easy to understand. This task management software also has an offline feature to update your tasks on the go, so it automatically syncs once you’re back online.

What Asana lacks when handling more complex tasks (e.g., budget and cost calculations) makes up for many third-party integrations to automation apps such as Zapier, timer tools like Hubstaff, and more. 

Asana works well for task managers with multiple projects and teams. Each project can have a list of tasks under it and task dependencies, all attached to a third-party timer app. However, Asana often requires integrations with other software, and when including a client or more team members, commenting from multiple sources becomes cluttered and creates clogs in the process.

As it is the case with Infinity, Asana offers project templates to fit your project’s specific industry.

Key Features

  • Team Collaboration & Conversation
  • Task Tracking & Management
  • Drag & Drop Interface
  • Document Management
  • List, Kanban, Gantt, and Calendar Views (depending on the price)
  • Shared/Private Access
  • Subtask Checklists
  • Data Export
  • Task Analytics & Forms (depending on the price)
  • Mobile App
  • Third-Party Integrations (Slack, Zapier, Hubstaff, Adobe Creative Cloud, etc.)


Asana’s basic package is free for ten members and includes a limited set of features. A free option does not include Task Analytics, Dashboard, Private teams & projects, and Gantt views. Their premium package starts at $10.99 per user, per month (when paid annually). 

4. Trello — A Task Management Tool Great for Smaller-Scale Projects

Trello Task Management Software

Image Source: trello.com

Trello is a visual task management software with a generous freemium that’s enough to cover most solopreneurs and some medium-sized business needs. It is a Kanban-style task management tool that lets you organize a project on the project board. 

You can assign tasks, deadlines and add descriptions to each task via a Trello card. Cards are easy to move around by category on Trello’s iconic drag-and-drop Kanban board. Users can also review task deadlines via Trello’s calendar view. 

While Trello is easy to understand and almost fun to use, it falls back when it comes to more powerful automation features and still lacks a more substantial upgrade offer. 

One of the traps that shows up in the complex projects is that Trello may turn into an endless to-do list in which you lose sight of both the bigger picture and small details of your project. If you plan to scale your business, Trello is great for a start, but expect to be shopping around for a more advanced solution as your projects and the team grow.

Key Features

  • Task Management
  • Scheduled Commands
  • Kanban Boards & Calendar View
  • Board Collections
  • Task Triggers
  • File Uploading
  • Custom Board Backgrounds
  • Templates
  • Team Playbooks (pre-made toolkits per industry)
  • Private/Shared Access Administration
  • Third-party Integrations
  • Bulk Data Export
  • Mobile App

Trello is a very popular and much-loved task management software because of its simplicity (we know, we’ve used it before). However, it has some downsides when it comes to tracking time and task progress metrics. We wrote in more detail about how and why we have built a fully flexible Trello alternative that is also better priced.


Trello’s “Business Class” annual subscription starts at $9.99 per month, per user. Otherwise, it is free for up to 10 boards.

5. ProofHub — One Place for All Your Projects and Teams Collaboration


Image Source: proofhub.com

ProofHub is a well-known project management and team collaboration tool that caters to all types of businesses and teams in streamlining their daily work - from project planning to its completion, including scheduling, task assignment, discussions, time, and project tracking to meet deadlines and ensure effective teamwork.

Its advanced task management solutions offer better clarity on project scope, details, task accountability, and dependencies, making it an effective solution for teams working hybrid or remotely to maintain a transparent work culture. 

ProofHub provides managers with a clear perspective through a centralized platform in real-time, where team members can also have access to their assigned tasks.

Furthermore, teams can effectively stay ahead of their deadlines with seamless communication channels from the same place where they are handling their projects. 

The tool presents a good all-in-one solution for managing projects and teams in small to large organizations, despite the fact that it lacks proper budget management. This is an excellent alternative for a solid work management, but if you are a solopreneur or a team of two to three people, you can surely look for another one.

Key Features

  • Project & Task Management
  • Project Discussions
  • Group or One-on-One Chat
  • Customizable Workflows & To-Do Lists
  • Add Multiple Members to a Task
  • Divide Tasks into Multiple Sub-tasks
  • Multiple Views (lists, a Gantt chart, a calendar, and boards) 
  • Drag-and-Drop Interface
  • Proofing Tool
  • Separate Announcement Section
  • Custom Roles & Tags
  • Time and Project Tracking
  • Project Analytics and Reporting
  • Notes, Sticky Notes and Bookmarks
  • Custom Forms


ProofHub provides a totally free demo and a 14-day free trial. Its essential plan with all core features costs $45 per month, billed annually for unlimited users, and its unlimited control plan with core and advanced features costs $89 per month, billed annually for unlimited users. ProofHub offers a flat pricing structure with no hidden fees.

6. SmartTask — A Powerful Task Management Software for Teams of All Sizes

Smart Task task management software

Image Source: smartask.com

SmartTask is an all-encompassing cloud-based work management software built for teams of all sizes. It is known for its simple user interface that does not require training. It offers 30+ task management features such as tasklist view, recurring tasks, task dependencies, subtasks, reminders, rich text editing, tags, contacts, comments, timelog, video conferencing, and file sharing to name a few.

Apart from task management, SmartTask also offers project management, time tracking, team collaboration, CRM, custom analytics, and reporting features. You can track your work with the list, board, calendar, timeline, workload, and portfolio views.

SmartTask offers ready-made templates for marketing, operations, accounts, engineering, and HR teams. It also integrates with Zapier, Integromat, Pabbly Connect, Jotform, Slack, Twilio, and 1000+ applications to automate workflows with ease.

Key Features

  • Manage tasks with List, Board, Calendar, and Timeline Views
  • Recurring Tasks, Task Dependencies, and Reminders
  • Custom Fields
  • Task Auto-Scheduling
  • Project Milestones
  • Manage multiple projects with Portfolio View
  • Workload View
  • CRM Analytics & Sales Pipeline Tracking
  • Time & Budget Tracking
  • Instant Messaging & Video Conferencing
  • Automated Check-Ins
  • Custom Charts
  • Advanced Search & Productivity Scoring
  • Ready-made Templates & Integration with 1000+ applications


SmartTask offers a free version for unlimited users, tasks, projects, and contacts while its paid plan starts at $5 per user per month when paid annually. 

7. Nifty — A Highly Visual Project and Task Management Tool 

Nifty task management software

Image Source: niftypm.com

Nifty is a popular new wave modern day task management software empowering the workflows of thousands of forward-thinking teams across the globe. 

It has a very user-friendly interface and enables team to get started managing their tasks in under 10 minutes! Nifty's features include milestones, tasks, discussions docs and files serving as an all in one workflow management hub so a team can avoid using multiple overlapping softwares to manage a single project. 

Tasks in Nifty can be managed in list view or kanban depending on user preference and users have the ability to share their kanban boards as public links similar to the way many teams use Trello.  

Teams tend to really enjoy Nifty's custom field functionality, time tracking on individual tasks and custom tags which help lead to a very tailored and personal workflow experience. You can use this task management software on your iOS and Android devices and your desktop as well and manage your to-do lists with ease wherever you are. 

Key Features

  • Milestones
  • Task Management 
  • Kanban Boards
  • List View
  • Custom Fields
  • Time Tracking
  • Built-in Docs
  • Superior Team Collaboration 
  • Subtasks 


Nifty has plans for both small teams of up to 10 members ($39/month) and large, multinational teams ($399/month). Additionally, all guests work for free on Nifty in all of their pricing plans.

8. Teamwork A Powerful Task Management Tool With an Easy-to-Use Interface

Teamwork Task Management Software

Image Source: teamwork.com

Teamwork is a project management software trusted by over 20,000 companies and 6,000 agencies to help manage their tasks. It’s simple to use yet allows you to manage multiple complex tasks with ease. Not only is it powerful and boasts a user-friendly interface but is also very flexible allowing you to customize your workflow.

One of the main benefits of Teamwork is that it is a great solution for an expanding business, allowing you to access the platform's more powerful features yet still allowing you to reap the benefits of its user friendly interface in the meantime. It is also very effective if you have many team members who work remotely due to its excellent time tracking and resource management features.

Multiple complex projects can be managed easily and projects can be tracked as gantt charts, lists or board views so you can adapt the tool to how you work. It’s also a great choice for agencies due to the client permissions feature which allows you to manage client permissions to areas of the platform such as time tracking and invoicing. 

Key Features

  • Project Management
  • Team Collaboration
  • Individual workload Management
  • Time Tracking
  • Client Permission Management
  • Third Party Integration
  • Team chat
  • Gantt Charts
  • Templates


Teamwork has a tiered pricing system ranging from free, to customized quotes at the Enterprise level.

  • Free: For individuals and small teams getting started with project management.
  • Pro: £10 per user per month (billed annually).  Allows users to multiple projects.
  • Premium: £18 per user per month (billed annually). A great option for larger teams.
  • Enterprise: Contact them for a tailored quote.

9. Airtable — A Low-Code Task Management Platform for Building Collaborative Apps

Airtable Task Management Software

Image Source: airtable.com

With the data manipulation capabilities of a spreadsheet powered up by the scalability and flexibility of database software, Airtable is a different kind of task management software. It is a low-code platform for building collaborative applications that fit your project needs. Some users call it ‘Excel on steroids.’

Airtable starts with a database that can be anything from a content calendar to a roadmap and lets you customize it by adding views such as Kanban, grid or calendar, and over 50 pre-built apps. 

Airtable Apps marketplace features some familiar task management tools, e.g., Gantt chart, with some exciting editions such as image markup, video snippets, URL preview, JSON editor, collaborative whiteboard, and many more. On top of this, the Airtable community offers over 150 open-source apps on GitHub.

If you’re a task manager who handles big teams, multimedia, and multiple-step tasks, then you might find that Airtable’s architecture can support those needs. Just be ready to allocate some time to go through a bit of a learning curve. 

Key Features

  • Project Templates
  • Functional, Mix & Match Blocks
  • 3D Model Explorer
  • Map & Geocode Integrations
  • Page Design
  • SMS Integration
  • 50 Airtable Apps (Gantt charts, URL preview, etc.)
  • 150 Open-Source Apps
  • Task Calendar, Kanban, Grid, and Gallery Views
  • Form Builder & Forms
  • Task Tracker
  • Access/Permission Control
  • Data Import/Export
  • API & Third-Party Integrations
  • Social Media & Email Integrations
  • Mobile App


Airtable is free to use for teams of any size provided they don’t exceed 1,500 records (rows), 2GB file space, and (just?) 2 weeks worth of revision history. 

For more functionality, such as custom blocks, forms, and more (that you will need very soon once the project starts flying), the Airtable Plus plan starts at $10 per user per month when billed annually. 

If you are budget savvy, have a look at how Airtable compares to flexible and more affordable Infinity.

10. ClickUp — An Adaptable Task Management Software for Teams of All Sizes

Clickup Task Management Software

Image Source: clickup.com

ClickUp is a task management software with a bold promise: to be the one organizational app to replace them all. It’s often referred to as the “best free project management software”—which does sound impressive—but it’s good to keep in mind that the “free” part relates to a limited set of features. 

What users find great about ClickUp is that it serves well for private and business projects and has a robust set of features with the ability to customize everything—from workspaces to views. 

On the other hand, the number of options in ClickUp can make one feel overwhelmed and confused, and that is one of the main issues with it—there is a learning curve one needs to go through to acquire terminology and how the system works. 

ClickUp aspires to be more than just a task management software by offering many options to approach your project organization: docs, reminders, goals, calendars, scheduling, and an inbox. 

Key Features

  • Task Management
  • Time Tracking
  • Templates
  • Unlimited Users
  • Custom Task Statuses & Custom Fields
  • Custom Views 
  • Gantt, Kanban, Calendar, To-Do List, Notepad, Form, Activity
  • Goals
  • Portfolios
  • Dashboard 
  • Numerous Integrations
  • Reminders, Tags & Inbox
  • ClickUp Apps Integration
  • Mobile App


The way ClickUp pricing is formulated sends a bit of a tricky message. They claim to be “free forever,” which is valid only for unlimited tasks and users for up to 100MB of storage. 

Many customizable features that make ClickUp special (views, calendar, unlimited dashboard, and integrations) are actually starting at 5$ per user per month (paid annually).

11. Basecamp — A Fairly Simple Kind of Task Management Software

Basecamp Task Management Software

Image Source: basecamp.com

Basecamp is a reasonably simple task management tool with one dashboard that everyone involved can see, divided into teams and projects for quick navigation. 

A deeper organizational structure occurs within a project with to-do lists, message boards, schedules, documents & file storage, and group chat. Basecamp has an interesting ‘big picture tool’: a project tracking method called Hill Charts for tracking the progress of a project in time, with defined goals.

Basecamp comes with all the basics to help you organize your project: task lists, task assignment, task management, commenting, deadline reminders, team collaboration, file storage, file search, and more. We have also included in our review of business management software

However, some flexibility across features is what seems to be missing in Basecamp. A solid structure may become too rigid and limited once your team or projects start to grow and vary. Basecamp’s different versions have different essential features (such as time-tracking), and some users find that task and task-bulk update takes too long.

Key Features

  • To-Do Lists
  • Task Management & Scheduling
  • Team Management 
  • Project Templates
  • Notifications, Message Board, Direct Messages & Chat
  • Recurring Tasks & Deadline Reminders
  • Activity View (for managers) & My Stuff View (for individuals)
  • Documents & File Storage
  • Scheduling
  • Various Third-Party Integrations (Basecamp 3)
  • Message Boards
  • API (Basecamp 3)


Basecamp lets you start with a free 30-day trial. A fixed paid plan is $99 per month for unlimited users, projects, and 500 GB of storage.

12. Flow — A Task Management Dashboard for Remote Work

Flow Task Management Software

Image Source: getflow.com

Thanks to its signature dashboard, Flow gives task managers a bird’s eye view of all the to-dos, deadlines, and accomplishments of their team. 

You can easily view tasks in a structured list view while having navigation both on the side and on the dashboard’s top. Project managers can create and assign tasks by email, add custom tags, labels, and colored categories. 

Interestingly, this task management software does not attempt to tackle all project management issues but instead focus on specific issues only, such as simplifying the workflow by letting users concentrate on priorities a lot easier.

However, problems start occurring once you begin needing more versatile task management software. Recently, users reported it slowing down due to certain integrations in FlowX (such as a version of Slack). One of the major downsides is that there are few options to customize various views and other features.

Key Features

  • Task Management
  • Visual Project Timelines
  • Task Tracking Timelines
  • Kanban Board & Calendar
  • Custom Themes
  • Workload Tracking & Management
  • Team messaging & collaboration
  • Task Commenting & Notifications
  • Public/Private Sharing
  • Project Filters
  • Project Templates
  • Export to PDF, CSV, or HTML
  • Universal Task Search & Filter
  • Third-Party Integrations
  • Mobile App


Flow offers a 30-day free trial, and paid plans start at $5.95 per user per month when paid annually.

13. nTask — The Task Management Platform for Small Businesses and Individuals Alike

nTask Task Management Software

Image Source: ntaskmanager.com

nTask is a cloud-based task management software that helps small teams and solopreneurs get organized better. With a somewhat strong focus on task planning, you can easily use nTask to schedule tasks, generate progress reports, set recurring tasks, share files, create Gantt Charts to monitor project schedules, and more.

nTask also enables users to plan and monitor budgets for different projects. Additionally, this app focuses on meeting management and scheduling, given its particular integration with Google Calendar and Outlook. 

It goes without saying that while nTask is a promising tool, it has more to develop to be a full-service, flexible project management tool. At the moment, there are no templates to help you have a smoother start in your particular field, while the Kanban and Reporting visual organizer options are coming soon. 

What might be a “red flag” for potential users is that people have been reporting issues of nTask outages that left them without their data, along with customer support not resolving these on time.

INFINITY TIP: Building our praised support team in Infinity has taught us that timely response, helpful conversations, and tutorials are essential to get any team accustomed to new software in the shortest period.

Key Features

  • Task Tracking & Scheduling
  • To-Do Lists
  • Tagging, Multiple Assignees & Notifications
  • Gantt & Calendar Views 
  • Task Categories, Labeling & Search
  • Time Tracking & Spreadsheets
  • Meeting Management
  • Task Export
  • Public URL (for sharing with clients and external collaborators)
  • Selected Third-Party Integrations
  • Mobile App


nTask offers a 14 day-free-trial and a free option for five team members with limited features. The annual subscription starts at 2.99$ per user per month.

14. Monday.com — A Customizable and Somewhat Complex Task Management Tool

Monday Task Management Software

Image Source: monday.com

When it was released, Monday.com seemed like a rising star among business task management software. The flattery was probably due to its highly visual UX and customizable templates. However, nowadays, it seems that some users find it overwhelmingly complex. 

Monday.com’s interface resembles a spreadsheet, but it offers many additional features that make it more practical and engaging than a plain spreadsheet. The set of standard productivity features gives you a sound basis for task management: time tracking, automated notifications, dependencies, timeline views, and integrations. 

Just like Infinity, it offers various templates and use cases that can help you get started faster. And if you happen to have the right skillset, Monday.com provides you with a flexible option to build apps that you can customize for your needs, such as internal tools and data visualization. 

The unappealing part of this task management software is that it has a substantial learning curve, and you might need to allocate time to teach yourself and your team how to use it. 

Users have also reported issues with the pricing that seems to be counterproductive for collaboration. Subscription modules are measured in a fixed number of ‘seats’ so that teams have to limit who has access to the tool to keep the prices down.

Key Features

  • Capacity Management
  • Task Management
  • Collaboration Tools
  • Drag & Drop Function
  • Forecasting
  • Task Automation
  • Reporting/Project Tracking
  • Resource Scheduling
  • Search/Filter
  • Skills Tracking
  • Utilization Reporting
  • Mobile App
  • 30-Day File Recovery


Pricing is organized per seat (team size) and divided into the 4 feature sets. You have to start with a minimum of 3 seats, and the modules go up in an odd progression (3, 5, 10, 15, 20). 

The downside of this is a lack of flexibility: there is no option for a team of 6 or 12 people. The more seats you have, the initial feature set (Basic, Standard, Pro, Enterprise) costs go up, starting at $24 per month. 

There is also a free trial option.

15. Zoho Projects — A Task Management Tool Fortified With Applications

Zoho Projects Task Management Software

Image Source: zoho.com/projects

Zoho has more than 40 integrated applications that can help you run your business, and Zoho Projects is one of those. 

Predominantly business task management software, Zoho Projects is powerful enough to help project managers set deadlines, assign tasks to team members, measure work duration, progress, and a lot more.

If your projects start to expand and start needing more functionality, you can integrate with the rest of Zoho’s apps built to help businesses organize their operations better. Additionally, this task management tool offers solutions fit for different industries, from construction to education. 

As is the case with other tools on this list, Zoho Projects comes with certain downsides, too. Users have reported a lack of features when it comes to exporting files from Zoho, a rather plain UX, and the software’s rigidity in terms of implementing an Agile approach.

Key Features

  • Task Reports & Gantt Charts
  • Classic, Plain, Kanban & Dependency Task Views
  • Milestone Task Tracking
  • Calendar
  • Task Analytics & Issue tracking
  • Knowledgebase 
  • Team Activity Feeds
  • Timesheets & Invoicing
  • Chat, Forums & Commenting
  • API
  • Third-Party Integrations
  • Mobile App


The pricing could use a little simplification. There is a 14-day trial period and a few subscription models organized by a number of users and projects and a varying list of features. The standard plan starts at $3 per user per month (paid annually) for up to 10 team members and 10 projects.

16. Yalla — A Software Focused on Marketing Teams, Agencies, and Creatives

Yalla Task Management Software

Image Source: yalla.team

Yalla’s task planning software is an interesting tool that goes into particularization with its offering. It is a project management software dedicated to marketing teams, agencies, and creatives, allowing you to order back-office marketing services too—if you need them.

It features chat channels, client management with unlimited client invites for collaboration, workflow processes, timekeeping, timeline view, Gantt charts, and much more in the fields that creative and marketing teams might need.

Being particular is excellent if you are in the chosen industry. However, if you are looking for a well-rounded task management tool, you might find Yalla too restricting.

Key Features

  • Task Management
  • Campaign Management
  • Project Management
  • Brainstorming, Chat & Discussion Boards
  • Document Management & File Sharing
  • Custom Task Templates
  • Company Management & CRM
  • Time Tracking
  • Third-Party Integrations


Pricing is reasonably simplified. There is a free option for up to 3 users and a limited set of features. The premium model has a full list of features and starts at $10 per user per month when paid annually.

17. Wrike A Versatile Task Management Software 


Wrike Task Management Software

Image Source: wrike.com

Wrike is a cloud-based task management software with a number of features meant to help project managers and teams get more done. 

The team behind the app claims they can help you never get lost in your email or spreadsheets again and have all your projects and progress reports just one click away. With the customizable project dashboards and shared calendars, Wrike wants to prevent project management disorders, such as too many meetings, cluttered feedback space, and lack of team progress data. 

Offering a versatile set of task management tools and integrations, Wrike is sure to provide a solid base for your project’s organization. Just like in Infinity, you can find project management templates in Wrike, too.

However, users have been reporting issues on the side of the support and the software’s functionalities, including notifications on completed projects not working, lack of stability, and too many workarounds for a tool that should simplify your work. 

Additionally, there seems to be a time-consuming setup process with a steep learning curve for any team members that come on board.

Key Features

  • Task Management
  • Gantt/Timeline View & Kanban Board
  • Prioritization
  • Support for Agile methodology 
  • Feedback Management
  • Request & Resource Management
  • Retrospectives Management
  • Status Tracking
  • Team Management
  • Brainstorming, Chat & File Sharing
  • Template Management
  • Workflow Management
  • Wrike Analyze - data analytics of a team’s performance
  • Third-Party Integrations (depending on the subscription model)
  • Enterprise-Grade Data Security


Wrike gives you a two-week free trial and a free option for smaller teams (with limited features). Subscription starts at $9.80 per user per month for up to 15 users. As the team begins to grow, the price increases significantly. 

An interesting feature of their pricing system is a custom-made subscription for specific industries.

18. Todoist — A Task Management Software for List Lovers

Todoist Task Management Software

Image Source: todoist.com

Todoist is a good-looking, fast-loading, mobile-optimized task management software built to help project managers handle multiple tasks without feeling overwhelmed.

If you are in a playful mood, Todoist uses gamification to motivate its users to stay productive, with rewards such as Karma points, streaks, and levels available to everyone. 

The learning curve is not very steep, meaning that you can start using Todoist fast. The interface is clean and snappy, and you get all the essential features to help you manage your work the right way. They also provide data backup and encryption.

Todoist sounds like the right choice if you can organize your projects’ needs with this powerful to-do-list task planning software. Once we step into task management and task progress overview of a more complex project, we see that Todoist does not offer Kanban, Gantt charts, nor the support for Agile methodologies

Moreover, team communication needs to be done in another tool since Todoist does not support chat nor live chat. In this case, less is definitely not more. In short: Todoist can be useful as a support player for your primary, more varied, and flexible task management software.

Key Features

  • Tasklist & Task Management
  • Project Management
  • Visual Progress Tracking
  • Milestones Tracking
  • File Sharing
  • Access Permissions
  • Customizable Templates
  • Gamification: Productivity Karma Points 
  • Activity Log
  • Commenting & Notifications
  • Remote Access
  • Automatic Data Backup & Encryption
  • Third-Party Integrations (Slack, Dropbox, Google Drive, Zapier, etc.)


Pricing starts at $3 per user per month when billed annually.

19. Any.do — A Calendar-Based Task Management Software That Syncs Across Your Devices

Any.do Task Management Software

Image Source: any.do

Any.do is a task management software that you can sync and access across multiple devices. It can work with the Apple Watch, Siri, and Alexa and has a useful home screen widget for your smartphone. 

The interface is swift, clutter-free, and easy to use. You’ll get a Task List view, priority tagging, and a Calendar view to see when your tasks are due.

The number of features seems to be pointing out that this smart to-do-list software is suitable for personal organization, featuring collaborative planning, a flexible calendar, and smart reminders. 

Third-party integrations come with a set of tips that you can follow for easier setup and task import and integration. Any.do also offers a human-assisted AI assistant to handle scheduling, booking, and other research tasks.

Unfortunately, this great planner/reminder software falls short when it comes to more complex tasks. If you start needing a deeper structure, with dependencies across multiple teams, options for personal and business projects, our suggestion would be to look at more flexible and feature-rich task management tools.

Key Features

  • Task Management & Task Lists
  • Task Import
  • Checklists
  • Priority Tagging
  • Kanban Boards
  • Calendar (syncs with Google Calendar, iCal, Outlook, etc.)
  • Geolocation Tagging
  • Team Collaboration
  • Third-Party Integrations
  • Custom Boards
  • Recurring Tasks
  • Reminders
  • File Attachments
  • Human-Assisted AI Assistant
  • Cross-Platform Sync & Access


Any.do is free to start, and the Premium plan starts at $5.99 per month when billed annually.


20. Hitask — A Task Management Tool That’s Incredibly Simple

hitask task management software

Image Source: crozdesk.com

Hitask is a task management software that boasts about helping users complete projects faster and with less overhead. The idea behind this tool is to provide software that is simple, easy to use, and lets you set up new projects very quickly.

While Hitask doesn’t have any innovative features, it does come with a set of very useful ones. For instance, time tracking lets you calculate and track time spent on each task which facilitates invoicing and lets you create time reports. Speaking about reports, there is also a Reports feature for progress reporting so you never lose track of how your team’s tasks are coming along.

One interesting way that Hitask helps deal with issues is by issue tracking numbers which allow you to reference items by unique numbers. If you get stuck with creating the same tasks over and over again, simply use the Repeating Tasks feature to create daily, weekly, monthly, or yearly repeating events.

You can use Hitask on the go by installing apps for Windows, macOS, iPhone, iPad, Android, Chrome, or Outlook and using it across multiple devices. The offline mode lets you work without an internet connection and sync everything automatically once you get regain internet access.

Key Features

  • Projects, Tasks & Events
  • Document Storage
  • Shared Calendar
  • Time Tracking
  • Email Tasks
  • Notifications
  • Assignments
  • Recurring Tasks
  • Reporting
  • Team Chat
  • Sub-tasks
  • Data Export
  • Third-Party Integrations


HiTask offers three plans, one of which is free. The Team Business plan costs $5 per user, per month, while the Enterprise plan costs $20 per user, per month. They offer a free trial, as well.

21. Taskworld — A Task Planning Software for Working Smarter

taskworld task management software

Image Source: taskworld.com

Are you using agile methodology or Scrum for your projects? Then Taskworld can be the right task manager tool for you. By offering things like burndown and burnup charts, this software will make you feel at home when tracking the number of tasks left at the end of each sprint.

Taskworld works pretty much like any other task tracking tool—you create tasks, set due dates, and assign them to team members. You can use tasklists to group similar tasks together, subtasks to break down work into actionable items, and repeating tasks to create recurring events. One great thing is that you can have the same task in multiple locations, and it will simultaneously update in all projects.

You can display projects in four different views: table, timeline, board, or calendar. Taskworld’s interactive calendar syncs with Google calendar, OS X, and Outlook so you can add tasks and get notified about upcoming events. 

Security is an important part of every software, and Taskworld keeps your data safe and secure. All information is hosted on AWS and regularly backed up in multiple locations, and you can choose to host data on-premise if you come from a highly-regulated industry. 

Key Features

  • Project Management
  • Team Messaging
  • Time Tracking
  • File Management
  • Performance Reports
  • Table View
  • Project Timeline
  • Repeating Tasks
  • Project Templates
  • Multi-View
  • Project Chat
  • Burndown and Burnup Charts
  • Advanced Privacy Settings


Taskworld lets you choose between Professional, Business, and Enterprise pricing plans starting at $10 monthly per user when billed annually for the Professional plan.

22. Quire — A Visual, Collaborative Task Manager Tool

quire task management software

Image Source: quire.io

If you’re a visual type, you’re gonna love Quire and its beautiful interface. This project task management software inspires creativity and lets you collaborate remotely with ease.

Quire is all about productivity, which is why it lets you break down tasks into small, manageable steps with its Nested Task List. Once you’ve built your workflow, you can look at all your tasks at a glance, use a Kanban board, or a timeline. Sublists and Smart Folders enable you to group and organize tasks from different projects in one place and focus on the most important ones.

Use all your tools in one place with Quire API and integrate every other app you need into your workspace. There are also custom integrations with Slack, Zapier, and GitHub, a Gmail add-on, and a Chrome extension.

Looking for a free task planning software? Quire is just the thing. You can set up an account with up to 35 organizations, 80 projects, and 30 members per organization free of charge. Also, you can download iOS and Android to use Quire anywhere you go. 

Key Features

  • Kanban Board
  • Timeline
  • Smart Folders
  • Real-Time Timework
  • Instant Messaging
  • Recurring Tasks
  • Blink Search
  • iOS and Android Apps
  • API
  • Integrations
  • Import/Export
  • Templates


Quire is currently free of charge.

23. TaskQue — A Task Management Software for Enhancing Productivity

taskque task management software

Image Source: blog.taskque.com

A Swiss army knife of a tool, Taskque comes with various productivity, task management, collaboration, and usage capabilities. This task planning software offers a smart way to manage tasks that range from freelancing to enterprise projects.

You can minimize distractions and save time by automating task assignment, which is quite a useful thing. Project managers can juggle multiple projects at the same time by creating separate workspaces for each one. Each workflow can be customized to your liking and viewed in Kanban or User view.

Taskque is can be used by all, but those who can benefit from this software the most are project managers, marketing professionals, and freelancers. For example, there are features for ideas and brainstorming, marketing funnel, lead generation, and goal tracking. Project managers can use Scrum, PMI Standard or PRINCE2 Standard PM, Kanban boards, SDLC, and Project Release Cycle capabilities.

If you’re not fully sold on the idea of purchasing Taskque yet, you can start with the free basic plan to take it for a test ride. There is also a 60-day trial period for teams larger than 10 people so you can test Taskque before you decide to buy it.

Key Features

  • Workflows
  • To-Do Lists
  • Notifications 
  • Task Comments
  • Summary 
  • Insights
  • Filters
  • Access Control
  • Automatic Task Assignments
  • Collaboration Tools
  • Usage Tools
  • Project Workload
  • Productivity Tools
  • iOS/Android Apps


Taskque has a free plan for up to 10 users and paid plans starting at $5 monthly per user.

Final Words on Choosing the Best Task Management Software

Hopefully, by the time you’re done reading this, you’ll have a better idea of which tool would be just right for you and your business.

In case you’re still unclear on what to look for in a task management tool, here are three important takeouts:

  • Pick a task management software that is simple and flexible so that it can grow and change with your team and projects.
  • Keep in mind that this tool will become an organizational and communications hub helping you with task management, team collaboration, and budget management.
  • Make sure there is a great Help Center at your disposal and a customer support team that’s there to assist you whenever you need it.

If you are ready to change the tool you are using now, set up a no-obligation, one-on-one demo session with Infinity

We would love to hear from you!


Katarina Popović
Katarina Popović
Katarina 'Kata' is a content specialist, open data advocate, media artist and public speaking coach with 15 years of experience. She has a startup of her own, loves a good meme, and can have long discussions about... anything, really.

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