Top 15 Task Management Software - Best Tools In 2020 From Free to Paid

By Hazel Pan Aug 12, 2019

Task management is a pain.

Sure — on a smaller scale, it’s easy. (Hey, I can rattle off my grocery tasks too, all for free! Lifetime access guaranteed!) 

But once things start to get bigger...

You know, like when you’re managing tasks...

  • for a team
  • a complex project
  • or multiple clients...

You need professionally made tools... 

… Time-saving solutions that help you manage tasks without wading through a battlefield of processes and people, clients and deadlines, and wanting to set your laptop on fire.

If you’re nodding (or shaking) your head right now, then this article was made for you.

In this post, we’re listing off some of the best task management software we could find that fit various business needs, teams, and price points — from free to paid. 

Note that we tackled some of the same apps before in our post about project management & collaboration tools, but that’s only because they’re so good, it wouldn’t be fair not to include them on this list.

So, let’s get to it!

Task Management Software Roundup

1. Infinity

Infinity has a task management toolset that can let you organize tasks and projects your way. 

You can keep it simple by choosing from a well-stocked library of templates that you can use.

  • Product roadmaps
  • Project management
  • Agile sprints
  • Content calendars
  • Sales pipelines
  • CRMs
  • Onboarding workflow

Or you can scale it up by building completely custom task management systems from scratch.

However you need your task management done, Infinity is a scalable tool that can adapt to any niche, need or team size.

And if you’re not ready for a full-blown custom solution but off-the-shelf templates aren’t enough either, then you can get the best of both worlds.

With Infinity, you can just choose the template closest to what you need, then add custom functions of your own as your processes grow. 

Infinity Features:

  • Access/Permission Control
  • Data Import/Export
  • File/Docs Management
  • Search Functionality
  • Template Management
  • Categorization/Structuring
  • Team Collaboration
  • Calendar Management
  • Kanban
  • To-do Lists
  • Customizable fields
  • Task Management
  • Drag & Drop Interface
  • Data Filtering
  • Activity tracking
  • Progress Tracking

2. Asana

Asana has a clean and snappy user-friendly interface that makes it easy to understand and use from the get-go. 

This task management software also has an offline feature, so you can update your tasks on the go. It automatically syncs once you’re reconnected to the Internet.

What Asana lacks in capacity to handle more complex tasks that involve budget and cost calculations, it makes up for with third-party integrations to automation apps such as Zapier, timer tools like Hubstaff, and more. 

This makes Asana a great option for tasks managers with multiple projects and teams. Each project can have a list of tasks under it and have task dependencies, all attached to a third-party timer app. 

It’s a feature project managers will love because it gives them a breakdown of how long all tasks and subtasks took to complete per project.

Asana Features:

  • Mobile App Ready
  • Team Collaboration
  • Task Tracking & Management
  • Third-Party Integrations (Slack, Zapier, Hubstaff, Adobe Creative Cloud, etc.)
  • Drag & Drop Interface
  • File Uploading
  • Document Management
  • Shared/Private Access
  • Lists
  • Kanban Board
  • Gantt Style Progress Timeline
  • Calendar View
  • Sub-task Checklists
  • Follow-up Task Triggers
  • Deadline Reminders
  • Activity Feed
  • Inbox
  • Team Conversation
  • Data Export
  • Task Analytics
  • Forms for Task Briefs
  • Image Commenting

Asana’s basic package is free for 10 members. Their premium package starts at $9.99 per month (when paid annually). 

3. Trello

Trello is a visual task management software with a generous freemium that’s enough to cover most solopreneurs to medium-sized business needs.

Project managers can assign tasks, deadlines, and add descriptions to each task via a Trello card. These cards can be moved around by category on Trello’s iconic drag-and-drop kanban board. Users can also review task deadlines via Trello’s calendar view.

While Trello is, like Asana, easy to understand and use immediately, it falls back when it comes to more powerful automation features and still lacks a stronger upgrade offer. It also doesn’t have an offline version and can be slow to load at times.

Trello Features:

  • Mobile App Ready
  • Scheduled Commands
  • Custom Field Actions
  • Kanban Boards
  • Calendar View
  • Board Collections
  • Automations
  • Task Triggers
  • File Uploading
  • Custom Board Backgrounds
  • Private/Shared Access Administration
  • Third-Party Integrations
  • Bulk Data Export

Trello’s “Business Class” starts at $9.99 (when paid annually). Otherwise, it is free for up to 10 boards.

4. Airtable

If spreadsheets and databases had a lovechild, Airtable would be it. 

With the data manipulation capabilities of a spreadsheet powered up by the scalability and flexibility of database software, Airtable is one task management software that’s definitely not plug and play.

Just like Infinity, Airtable has templates that can help you create content and social media calendars, sales pipelines, and more.

If you’re a project manager who handles not only big teams but complex, multiple-step tasks, then Airtable has an architecture that can support those needs.

Just be ready to go through a bit of a learning curve. Past that, you can take on any project and create any task flow your way with Airtable’s powerful toolset.

Airtable Features:

  • Social Media Integration
  • Email Integration
  • Third-Party Apps Integration
  • API
  • Project Templates
  • Functional, Mix & Match Blocks
  • 3D Model Explorer
  • Map & Geocode Integration
  • Page Design
  • SMS Integration
  • Timeline & Gantt Chart
  • Task Calendar
  • Form Builder
  • Kanban Board
  • Task Tracker
  • Forms
  • Image Gallery
  • Grid View
  • Access/Permission Control
  • Data Import/Export

Airtable is free to use for teams of any size provided they don’t exceed 1,500 records (rows), 2GB file space, and 2 weeks worth of revision history.

For more functionality such as custom blocks, forms, and more, the Airtable Plus plan starts at $10 per user per month when billed annually.

5. Basecamp

Basecamp sets itself apart from every other task management software with its own unique project tracking method called Hill Charts.

For starters, Basecamp has all the things: task lists, task assignment, task management, commenting, deadline reminders, team collaboration, file storage, file search, and more, which makes it an excellent, all-around business management software

But on top of any old checklist, Basecamp lets users track complex, hard-to-quantify tasks via what they call Hill Charts.

Basecamp Features:

  • API
  • Third-Party Integrations
  • To-Do Lists
  • Task Management
  • Team Management & Collaboration
  • Task Assignment
  • Recurring Tasks
  • Deadline Reminders
  • Documents & File Storage
  • Scheduling
  • Message Boards
  • Commenting

Basecamp lets you start with a free 30-day trial. Paid plans start at $99 per month for unlimited users, projects, and 500 GB of storage.

6. Getflow

Geflow gives task managers a bird’s eye view of all the to-dos, deadlines, and accomplishments of your team, thanks to its signature dashboard.

This task management software’s all-in-one dashboard manages to be comprehensive without looking cluttered. 

Project managers can create and assign tasks by email, add custom tags, labels, and colored categories.

Onboarding won’t be a problem because Getflow is straightforward and accessible for most new users to understand at first glance.

Getflow Features:

  • API
  • Visual Project Timelines
  • Task Tracking Timelines
  • Kanban Board
  • Calendar
  • Tasks & Subtasks
  • Workload Tracking & Management
  • Team Messaging & Collaboration
  • Task Commenting
  • Task Notifications
  • Third-Party Integrations (Slack, Google Drive, Dropbox, Harvest, etc.)
  • Custom Categories
  • Public/Private Sharing
  • Recurring Tasks
  • Project Filters
  • User Permissions
  • Project Templates
  • Export to PDF, CSV, or HTML
  • Universal Task Search and Filter
  • File Attachments

The paid plan starts at $5.95 per user per month when paid annually.

7. Hubstaff Tasks

Hubstaff Tasks positions itself as every “Agile Project Manager’s Dream.”

In practice, Hubstaff Tasks frees up a ton of the repetitiveness that has to do with task management, such as daily check-ins with team members, deadline reminders, and task workflows.

As a project manager, you can set workflows that will automatically move a team member on to their next tasks as soon as they complete each prerequisite.

No need to keep checking in to do the updating manually each time. Pretty handy!

Hubstaff Tasks Features:

  • Customizable Workflows
  • Automated Task Triggers
  • Focused Sprints
  • Agile Methodologies
  • Kanban Boards and Sprints View
  • Task Management
  • Checklists 
  • Team Collaboration
  • Access Permissions
  • File Storage
  • Deadline Reminders
  • Project Templates
  • Progress Tracking
  • Filter & Search Functionality
  • Integration with Hubstaff Time Tracker

Hubstaff Tasks is free for up to 5 users, unlimited projects, and up to 100 MB of storage. The paid plan starts at $4 per user month and comes with unlimited storage.

8. Zoho Projects

Zoho has more than 40 integrated applications that can help you run your business, and Zoho Projects is one of those.

As an enterprise task management software, Zoho Projects is reasonably priced but powerful enough to let you scale from small to larger sized, internationally distributed businesses.

Task management for teams can be simplified by organizing bigger deliverables into smaller tasks. Project managers can set deadlines, assign to team members, and measure work duration. 

As you expand and need more functionality, you can easily integrate with the rest of Zoho’s other apps, all built to help businesses scale their operations.

Zoho Projects Features:

  • API
  • Third-Party Integration
  • Mobile App Ready
  • Task Reports and Gantt Charts
  • Classic, Plain, Kanban, and Dependency Task Views
  • Milestone Task Tracking
  • Calendar
  • Task Analytics
  • Invoicing
  • Issue Tracking
  • Knowledge Base 
  • Team Activity Feeds
  • Chat, Forums, & Commenting

Paid plans start at $150 per month (paid annually) for up to 10 team members, clients, and projects.

9. Todoist

Todoist is a good-looking, fast-loading, mobile-optimized task management software built to help project managers handle multiple tasks without the “overwhelm.”

Todoist uses gamification to motivate its users to stay productive, with user rewards such as Karma points, streaks, and levels.

There’s also close to no learning curve to get started with Todoist. The interface is clean and snappy, and you get all the essential features to help you manage your work the right away.

Todoist Features:

  • Task List
  • Visual Progress Tracking
  • Third-Party Integration (Slack, Dropbox, Google Drive, Zapier, etc.)
  • Team Collaboration & Management
  • File Sharing
  • Access Permissions
  • Productivity Karma Points, Streaks, & Levels
  • Activity Log
  • Team Commenting
  • Automatic Data Backup & Encryption

Pricing starts at $3 per user per month when billed annually.

10. is a task management software that you can sync and access across multiple devices. It can even work with the Apple Watch, Siri, and Alexa.’s interface is swift, clutter-free, and easy to use. You’ll get a task list view, priority tagging, and a calendar view to see when your tasks are due. also comes with a human-assisted AI assistant to handle scheduling, booking, and other research tasks. It’s currently in beta, but it certainly is a great value add once it’s launched. Features:

  • Human-assisted AI Assistant
  • Cross-platform Sync & Access
  • Task Lists
  • Checklists
  • Task Management
  • Priority Tagging
  • Kanban Boards
  • Calendar (syncs with Google Calendar, iCal, Outlook, etc.)
  • Geolocation Tagging
  • Third-Party Apps Integration
  • Custom Boards
  • Recurring Tasks
  • Reminders
  • File Attachments
  • Team Collaboration

The Premium plan starts at $2.99 per month when billed annually.

11. Hitask

Hitask is another task management app with an interface that’s nothing short of user-friendly. 

You’ll get access to a dashboard where you’ll see everything you need organized into neat tabs and sections. No more wasted time looking around for the stuff you need. 

As a task manager, you can organize multiple tasks into groups then arrange them by priority or progress using tags or custom colors.

Overall, if you know Asana, Google Tasks, and pretty much the basics of most calendar and checklist apps out there, learning to use Hitask from the get-go is a no-brainer. 

Hitask Features:

  • All-In-One Dashboard
  • Shared Team Calendar with Time Zone Syncing
  • Task Assignment
  • Task Sharing
  • Custom Colored Task Tagging
  • Calendar (syncs with Google and Outlook)
  • Cross-Platform Access (iPhone, iPad, Mac, or any other browser)
  • Issue Tracking
  • Permission Access
  • Centralized File Library
  • Email & Push Notifications
  • Task & Subtask Management
  • Team Collaboration
  • Task Commenting

Hitask’s paid Business Plan starts at $5 per user per month.

12. Miro

Miro is a task management software that will let you work remotely with your teammates, comment, and edit your work live, all via a centralized digital whiteboard.

Also, Miro’s social proof is on fire. 

With juggernauts like Netflix, Cisco, Spotify, Twitter, Upwork, and more singing their praises, it should go without saying that this task management software deserves to be on this list.

Miro is designed beautifully and can handle task management for complex projects such as agile product development, UX research, and design.

You can also easily visualize issues you’re tackling in your business through Miro’s pre-built Customer Journey Map, Service Blueprint, and other templates.

Miro Features:

  • Third-Party App Integration
  • Enterprise-Grade Security
  • Strategy & Project Tasks Mapping
  • Lean & Agile Project Management Capability
  • Mind Mapping
  • Milestone Charts
  • Task Progress Tracking
  • Digital Whiteboard
  • Project Templates
  • Icon Library
  • Wireframing
  • App Marketplace

Pricing starts at $8 per month per user when billed annually. 

13. Glip

Glip is a chat app built with the idea of helping teams collaborate and manage tasks through real-time messaging.

Compared to other task management software with all the bells and whistles, Glip keeps it focused.

Inside the team chat interface, you’ll get a quick access view of your team’s files, checklists (perfect for developers, bug tracking, QA, and support), calendars (for content or social media marketing teams), task lists (for managing tasks for VAs), and video call integration.

Glip’s straightforward, not-trying-to-do-everything architecture is a welcome respite for project managers looking for simpler alternatives.

Glip Features:

  • Mobile App Available
  • Team Chat
  • Team Messaging
  • Screen Share
  • File Sharing
  • Video Chat
  • Task Management
  • Team Collaboration
  • Team Calendar
  • File Storage
  • Productivity Software

Glip has an unbelievably generous free account. They only charge for customer support, data compliance/security, and extra storage for their built-in video and screen sharing feature. 

Their paid plan starts at $5 per user per month.

14. IDoneThis

First, just like Miro, IDoneThis has some pretty powerful social proof, with brands like Shopify, Zappos, and Buffer as their users.

One of the unique features that customers love most about this task management software is that it lets users review the progress of each team member based on the tasks and projects they’ve completed over time.

This progress reporting feature is great for employees and project managers alike come performance review time. 

It’s also easy to gather daily task reports. That’s because at the end of each workday, IDoneThis emails users to ask about the tasks they’ve completed for the day. All you need to do is reply, and IDoneThis will file this for later use — kind of like an assistant.

IDoneThis Features:

  • Team Collaboration
  • API
  • Tasks & Subtasks Management
  • Checklists
  • Commenting
  • Task Reminders
  • Task Recording
  • Progress Reports
  • Recurring Task Management
  • Time Tracking
  • Calendar Boards
  • Activity Feeds
  • Document Sharing

Pricing starts at $3 per user per month when billed annually. 

15. Redbooth

Powered by AI technology, Redbooth is a task management software that can handle complex functions while not befuddling users with a busy interface. 

On a single dashboard, you can view task checklists, timelines, and a calendar. You can also get a deeper view of who owns which task, their task priority status, due dates, and how much time they’ve spent so far.

Basically, all you need to manage tasks, assign to team members, set reminders, host meetings, categorize tasks, and track productivity is in here. 

Redbooth Features:

  • Third-Party App Integration
  • Centralized Dashboard
  • Gantt Timeline View
  • Task Board View
  • Time Tracking
  • To-Do List View
  • Mobile App Ready
  • Kanban Board
  • Agile Capabilities
  • Client Portal
  • Built-In Video Conferencing
  • Milestone Tracking
  • Resource Management
  • Tasks & Subtasks Management
  • Recurring Task Management
  • Team Collaboration
  • Progress Reports & Analytics
  • Document Uploading & Sharing

Redbooth pricing starts at $9 per user per month. 

Found Something You Liked?

Task management is not something to joke around with when you’re a business owner or solopreneur. 

A business thrives on efficiency, after all.

You can easily lose plenty of man-hours just trying to wing it.

So if you want all the task management features of the apps on this list combined into a pretty package while paying for the price of just one… then Infinity is the way to go.

For a one-time price, Infinity gets you all the fancy things...

… reliable templates...

... flexible features that you can scale...

… powerful implementations only spreadsheet masters used to be able to do... 

... and the sleek look of a high-end task management app...

… All without having to spend 8+ hours trying to learn it all.

Just check out their quick welcome video below to see how simple it is to get started:

Final Words

I have to say that as a lover of SaaS, I really enjoyed compiling this list of task management tools for you. 

What did you think of our recommendations? Got any suggestions on what else we should add?

Give @startinfinity a Tweet and don’t forget to tag @MissPanWriter so we can reply to you.

Finally, if you’re looking for more substantial discussions, join other productivity SaaS enthusiasts in Infinity’s special community here.

Hope to see you there! 

Hazel Pan
Hazel Pan
Hazel Pan is a copywriter and content marketing strategist for SaaS & e-commerce. Despite her chronic addiction to online courses, newsletters, and swipe files, she finds time to bike around. She likes writing case studies featuring entrepreneurs, their ideas, and business stories.

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