15 Best Online Database Software for Managing Your Business

By Dragana Cosic Oct 15, 2020

Trying to organize your business within a spreadsheet is often as frustrating as watching a toddler try to fit a cube into a triangle-shaped hole. Online database tools let you move your data to the cloud and organize it better.

Whether you’re a three-person marketing agency keeping track of leads in Google Spreadsheets, an enterprise storing thousands of data rows in Excel, or you fall anywhere in between—data management can get messy. 

And as your database starts growing, you quickly learn the constraints of a basic spreadsheet: unresponsiveness, insane loading time, formatting hiccups that create hard to spot formula errors, and above all—the rigidity of trying to fit different types and layers of data into an X by Y table. Once this happens, it might be time to consider moving your database online.

The fact that you’re reading this means that you’ve probably experienced some of these issues and are looking for the best software to fix them. You’ve likely noticed that dozens of tools are out there—from free software to expensive enterprise solutions. This is why we have compiled a list of 15 online database tools that are worth checking out. 

But first, let’s dive into the most important things to consider when choosing a database software.

How to Choose the Right Database App

Since there is such a large selection of database software, it is important to know what to look for when making a decision. Here are 8 things to consider when comparing different tools:

    • Flexibility—The main thing to look for when deciding which database software to get is how well you can adjust it to your business processes. Consider the flexibility of each tool—can you organize your database the way you want to?
    • Intuitive UI—There is no point in purchasing a software for collaboration if your team finds it too complicated to use. A steep learning curve can discourage team members from using a certain tool.
    • No-Code/Low-Code—If you plan to use the software in teams outside your IT department, make sure you pick a simple database software tool. Some of the solutions on this list require basic programming knowledge for users to perform advanced customization. 
    • Storage—How big is your database? The size of cloud storage you get is different for each pricing plan, so ensure that you provide enough space for your organization if you’re dealing with big data.
    • Security—According to a Clutch survey, 64% of IT professionals consider cloud more secure than legacy systems. This is another reason to switch to a database software, but you should also look into security options that different tools have to offer. Are there customizable permissions and different user roles? What kind of data encryption does the software use?
    • Additional Features—Do you plan to use this app on the go? Look for products with mobile apps. How many templates are there for your industry? Are there formulas and advanced equations? These are just some of the questions to ask, depending on how you plan to use the software.
    • Tech Support—If you get stuck or experience any issues, it’s essential to have great support. Some database software on this list don’t have live support, so consider that you may have to rely on email support that can take days.
    • Pricing—If you’re a startup or a small business, a limited budget will often narrow down your options. This is why we made sure to include products with different price ranges, from free online database tools to software that starts at $2,500 per month.

Now that we’ve covered some basics, let’s take a look at the top 15 online database tools.

Best 15 Online Database Software Tools You Should Check Out

1. Infinity—A Flexible Work Management and Online Database Platform 

Infinity Online Database Software

The first thing you’ll notice about Infinity is how flexible this online database software is. And when we say flexible, we’re talking Van Damme doing the splits between two moving trucks flexible.

You can build customizable frameworks and processes using an unlimited number of boards within your workspace and structuring each board to follow your data flow.

Items in your workspace can be organized into folders, subfolders, and tabs. There are 15+ attributes to add to your items such as date, labels, text, checkboxes, formulas, and attachments. 

Looking to organize your e-commerce orders by date in a calendar view? Want to group your employees by department? Infinity database software offers multiple views—including Table, Columns, List, Calendar, Gantt, and Form—that allow you to see your data from a different angle, as well as filter, group, and customize options to display it in a way that makes the most sense.

"It is an incredible product that beats the heck out of Trello and a half-dozen other platforms. Stefan is responsive and they are always enhancing it." - Allen Gwinn

The Zapier integration lets you connect Infinity to over 2,000 other apps including Gmail. Infinity also has an integration with Clockify that enables you to track time spent on tasks within Infinity, review timesheets, and create reports. The Trello integration allows you to import all your data from Trello within seconds.

No need to worry about running out of storage if you’re migrating a big data database online—Infinity has plans that start from 50 GB and go up to 5,000 GB. We use Digital Ocean servers located in the US and industry-leading Amazon Web Services (AWS) hosting infrastructure.

Key Features

  • Infinite Structure—Create an unlimited number of boards in customize them in an infinite number of ways.
  • Different Views—Organize your data in Table, Columns, List, Calendar, Gantt, and Form views.
  • Customizable Attributes—Pick from 15+ attribute types: date, labels, checkbox, text, etc. and tailor them to your project’s needs.
  • Drag & Drop Interface—Add and order elements in your workspace within seconds.
  • Filters, Group & Sort—Customize which data to see and how.
  • Templates—Dozens of ready-made templates for CRM, employee management, and more.
  • Team Collaboration—Device synchronization enables you to work with your team in real-time.
  • Document Management—Easily add documents to share with team members or organize within your personal workspace.
  • CSV Import/Export—Easily add CSV files from other programs like Excel.
  • Task Management—Assign and organize tasks by progress or project phases.
  • Activity Tracking—Keep track of recent changes, pending tasks, and team member activities.
  • Progress Tracking—Check off completed tasks and track overall project progress.
  • Access/Permission Control—Customize who can see and edit your data.
  • Automatic Backups & Data Recovery—Never lose valuable information.
  • Clockify, Trello, and Zapier Integrations—Connect to thousands of third-party apps, import data from Trello, and track time for your tasks.

To learn more about Infinity’s features and capabilities, check out this short video:

Anything Else You Should Know About Infinity?

  • An all-in-one place for data storage—Use Infinity to store any type of information you need: databases, documents, images, team information, metrics and reporting, and much more.
  • 24/7 live customer support—If you don’t find what you’re looking for in our guides, video tutorials, help center, or community forum, our customer support team is available for your questions 24/7. 
  • Unlimited customization—Organize your database in any way you like: from different views to advanced filtering, grouping, and sorting options. Only show the data you want, the way you want to.
  • Simple task management—Keep track of all changes to items or boards using the Activity Log, communicate with team members via the Comments Section, customize task alerts in Notifications, and share your work with people outside Infinity using the Public Board.

INFINITY TIP: Add as many filters to your database as you like to show/hide data based on different criteria.

Infinity provides dozens of templates customized for different projects and industries, including education, events, HR, marketing, sales, product development, project management, real estate, and others. 

To get the best out of your online database, we suggest you check out the following templates:

Pricing

In a time-limited deal, Infinity offers a lifetime membership for $149 that includes unlimited boards, up to 10 collaborators, and 50 GB of storage.

2. Smartsheet—A Web-Based Database Software for Small/Medium Businesses and Enterprises

Smartsheet Online Database Software

Image Source: smartsheet.com

Smartsheet is an online database software and collaboration platform that has an interface similar to Excel. It is an advanced database tool that works great if you need to create hybrid cross-data spreadsheets or automated workflows across spreadsheets. Plus, it offers some pretty useful features, such as integrations with third-party applications e.g. Zapier

According to user reviews, one of its downsides is that it has a steep learning curve, and it takes a lot of time to get accustomed to using this database software. Those who are well-versed in Excel will discover that not all formulas are the same in the two programs. 

In short: Smartsheet will work great for small businesses with simple requirements, but if you need more flexibility than what the table view offers, it falls short.

Key Features

  • Third-Party Integrations
  • Free Templates
  • Data Forms
  • Automation
  • Dashboards
  • Extend Data Analytics with Connectors
  • Team and Task Management
  • Report Consolidation
  • Customizable Fields
  • Custom Branding
  • Progress Tracking
  • Collaborative Workspace
  • Multiple View Options
  • Mobile App & Integrations

Pricing

Smartsheet pricing starts at $14 monthly per user when billed annually.

3. Airtable—A Spreadsheet-Based Online Database for Collaboration

Airtable Online Database Software

Image Source: airtable.com

Airtable, like most online database software on this list, leverages the power of a database in the form of a spreadsheet. It offers a flexible relational data model for various business projects that can be organized through Grid, Calendar, Kanban, and Gallery view.

Airtable automations enable you to send notifications, automate tasks, and integrate with other tools. It has Zapier, Workato, Integromat, and Automate.io integrations that let you connect with a large number of third-party apps. 

Unlike Infinity, Airtable doesn’t have 24/7 live support, so you’ll have to rely on email support or a self-serve knowledge base. Otherwise, it is a versatile and simple database software that is great for real-time collaboration within teams.

Key Features

  •  Agile Methodologies
  •  Budget Management
  •  Client Portal
  •  Collaboration Tools
  •  Cost-to-Completion Tracking
  •  Customizable Templates
  •  Gantt Charts
  •  Idea Management
  •  Kanban Board
  •  Milestone Tracking
  •  Portfolio Management
  •  Resource Management
  •  Time & Expense Tracking

Pricing

Airtable has a free plan with basic features like 1,200 records per base and 1 synced table per base through April 2021. For paying plans, pricing starts at $10 monthly per user when billed annually. 

4. Retool—An Online Database Platform for Developers

Retool Online Database Software

Image Source: retool.com

Retool is an online database software that lets users create custom internal tools by adding drag-and-drop building blocks and connecting them to databases and APIs. It is a low-code development platform aimed at developers, and it lets users add JavaScript code blocks, which are executed as sandboxed JS. 

The elements within Retool come in the form of Building Blocks, Tables, Lists, Charts, Forms, Wizards, and Maps.

Being a tool for developers, Retool offers integrations with JavaScript, GitHub, React, Slack, and MySQL. Some of the useful pre-built features include GitHub PR Dashboard, Charts, Customer Support Tools, and Firebase Admin Panel.

Since Retool advertises as a platform built for developers by developers, this online database software should be best used by your IT department and is not the perfect choice for non-technical teams.

Key Features

  • Business Process Automation
  • Collaborative Development
  • Data Aggregation & Publishing
  • Deployment Management
  • Drag & Drop Assembly
  • Integrations Management
  • Iteration Management
  • Performance Monitoring
  • Requirements Management
  • Templates
  • Visual Modeling
  • Web/Mobile App Development
  • Workflow Management

Pricing

Retool has a free version with an editor mode only and a 10-queries-per-app limit. If you need a user mode, the paying plans start at $10 monthly per user.

5. dashdash—An Easy-to-Use Database Software for Marketers

dashdash Online Database Software

Image Source: dashdash.com

Self-advertised as “spreadsheet on steroids,” dashdash utilizes the versatility of spreadsheets to enable non-technical people to create custom tools and publish them as web apps. It is a very simple database software in terms of its interface, which is clean and intuitive.

dashdash is an excellent choice for marketing agencies, as it lets you automate prospect information retrieval from LinkedIn and quickly generate prospect lists. For instance, you can search for prospects by their job title or company, and the LinkedIn integration will fetch all matching data and import it into your list.

While dashdash is a powerful marketing tool, it may not be the best choice if you come from another industry. There are features for other departments like Finance or HR, but they are pretty limited compared to some other online database software from this list.

Key Features

  • Marketing Automation
  • Cell or Range Automation
  • Third-Party Integrations
  • Formulas 
  • Buttons & Checkboxes
  • Data Explorer
  • Form, Dashboard & Calculator View
  • REST JSON API Integration 
  • Relational Database Capability
  • Templates

Pricing

dashdash is still in early access, and the pricing starts at $0.01 per executed formula.

6. Memento Database—A Simple Database App for Non-Programmers

Memento Database Online Database Software

Image Source: mementodatabase.com

Memento Database is an online database available as an Android and desktop application. You can create different types of fields, including text, number, checkboxes, locations, and others. Several different views let you display data in the form of a list, set of cards, table, map, or calendar.

Memento Database has an offline mode that enables you to work on your projects while disconnected from the internet. When the connection is reestablished, the changes are synchronized with the data in the cloud to make online collaboration possible.

It is a reasonably easy-to-use database software that can be readily used by non-programmers. One of the limitations of Memento Database is the lack of advanced customization options. For instance, form customization is not available. 

Key Features

  • List, Cards, Table, Map & Calendar View
  • Data Analysis
  • Advanced Reporting with Jasper Reports
  • Predefined Libraries
  • JavaScript Enabled
  • Offline Mode
  • Google Sheet Synchronization
  • Customizable Fields
  • Sorting & Filtering Entries
  • Data Import/Export

Pricing

Memento Database’s pricing starts at $2.5 monthly per user when billed annually.

7. Zoho Creator—An Online Database Software for Creating Custom Apps

Zoho Creator Online Database Software

Image Source: zoho.com

Zoho Creator is a low-code online database software platform for making customized applications. Using drag-and-drop elements with 30+ information types (URL, image, decimal, etc.), you can build multi-platform apps that range from simple call logs to complex ERP apps.

At first glance, Zoho Creator is an easy-to-use database software. The UI is pretty basic and could use an upgrade, but don’t get fooled by its plainness. Zoho Creator uses its own Deluge programming language, which you have to learn to code advanced features and build complex apps. 

Since there is no large community around Deluge on Stack Overflow or similar platforms, it’s easy to paint oneself into a corner.

Key Features

  • Access Controls/Permissions
  • Alerts/Notifications
  • Business Process Automation
  • Business Rules Management
  • Collaboration
  • Process Change Tracking
  • Process Mapping
  • Process Modeling & Designing
  • Visual Workflow Management

Pricing

Zoho Creator’s pricing starts at €10 monthly per user when billed annually. 

8. Quick Base—A Database Software for Large Companies

Quick Base Online Database Software

Image Source: quickbase.com

Quick Base is an online database software aimed at non-technical users who want to create custom applications. It comes with a drag-and-drop interface, visual processing modeling, and form builders. Quick Base allows for project collaboration since multiple users within a group share a common data storage.

If your team is using Trello, you should know that Quick Base currently doesn’t have an integration with Trello. On the other hand, Quick Base supports a collection of API calls for data querying and management, user management, and other core platform functionality. 

Quick Base online database is most suited for large businesses and enterprises, especially for construction, government, healthcare, legal, and manufacturing industries. The pricing plans reflect this, and the most affordable option starts at $500 per month.

Key Features

  • Customizable App and UI
  • Low & No-Code Development
  • Database Integration
  • Object Mapping
  • WYSIWYG Editor
  • Third-Party App Integration
  • App Marketplace
  • Rapid Prototyping Software
  • Rapid App Development
  • Dashboard Tools
  • Workflow Automation Software
  • Form Builder
  • Pre-Built Templates
  • Drag & Drop Visual Interface
  • Process/Workflow Modeling

Pricing

Quick Base’s pricing starts at $500 per month when billed annually.

9. TrackVia—A Workflow Management Database Software for Enterprises

TrackVia Online Database Software

Image Source: trackvia.com

TrackVia is low-code online database software with a focus on mobile workflow management for enterprises. It was made predominantly for large organizations in industries like construction, manufacturing, healthcare, professional services, finance, and energy. 

You can customize your workflows using form builders and drag-and-drop capabilities. TrackVia offers advanced features such as workflow automation and reporting for custom projects like supply chain processes or field service management.

The main downside of TrackVia online database is its steep pricing plan—the cheapest option for 1 admin and up to 5 people starts at $2,500 per month.

Key Features

  • Real-Time Reporting
  • Access Controls/Permissions
  • Business Process Automation
  • Calendar Management
  • Compliance Tracking
  • Customizable Dashboard
  • Document Management
  • Forms Management
  • Graphical Workflow Editor
  • Mobile Access
  • Task Management
  • Third-Party Integrations
  • API
  • Workflow Configuration

Pricing

TrackVia’s pricing starts at $2,500 per month.

10. Zenkit—An Online Database for Collaboration and Project Management

Zenkit Online Database Software

Image Source: zenkit.com

Zenkit online database software is a solution for project management that enables real-time collaboration between team members. It allows users to manage data within the project lifecycle and to customize their projects using drag-and-drop features. 

Zenkit offers collaboration, calendar management, task management, file sharing, and project search functionalities combined in a single product. It is also available as an Android and iOS app.

One exciting feature is the Zenkit Wiki view which allows users to create a knowledge base from corporate data in a form similar to Wikipedia. This way, you can group unstructured data based on text fields, labels, topis, or hierarchy. 

Zenkit is available as a free online database software for personal use and through paying plans for teams.

Key Features

  • Task Management
  • Scheduling
  • Workflow Automation
  • Team Collaboration
  • Support for Agile Methodology
  • Document Management
  • Mobile Access
  • Budget and Expense Management
  • Project & Financial Reporting
  • Progressive Web Apps (Mobile & Tablet)
  • Wiki View
  • Publicly-Documented API
  • Microsoft Teams Integration
  • iCalendar subscriptions sync
  • Activity Tracking
  • Checklists and To-Do Lists
  • Formulas
  • Templates
  • Zapier integration
  • Work Offline
  • iOS and Android apps
  • API Integrations

Pricing

Zenkit has a free personal plan, and the pricing for teams starts at $8 monthly per user when billed annually.

11. Stackby—Build Your Database Online from Scratch

Stackby Online Database Software

Image Source: stackby.com

Stackby is an online database that combines the functionality of databases with the simplicity of spreadsheets, providing integrations with business APIs to let users build their own work tools. 

You can build a database from scratch by importing your data from spreadsheets into a custom project or one of 100+ pre-built templates.

While Stackby database software offers a range of affordable pricing plans, you should consider the limitations that come with each plan. For instance, there is a limit of 50 stacks (a stack is a database or a collection of tables) for the business plan, meaning you won’t be able to work on more than 50 databases within a workspace unless you opt for a customizable enterprise plan.

Key Features

  • Task Management
  • Scheduling
  • Workflow Automation
  • Mobile Access
  • Integrates with Other Project Management Tools
  • Communication Features
  • Notifications
  • Comments & Feedback
  • File Sharing & Management Features
  • Image, Video & Audio Files
  • Document Collaboration
  • Access Control

Pricing

Stackby’s pricing starts at $4 monthly per user when billed annually, but this personal plan gives other users view-only access to your documents and is not suitable for teams.

12. ZenBase—A Software for Making Custom Database Apps 

Zenbase Online Database Software

Image Source: getzenbase.com

ZenBase is a web-based database software builder aimed at non-technical people who want to create customized database apps

It gives you the option to create, read, update, and delete records within a cloud database. ZenBase software has features such as column grouping, expanding/collapsing items, image display, and typing autocomplete. This online database app also supports the quick upload of CSV and other file types to the cloud database.

There is a built-in feature called phpGrid Datagrid that has a WYSIWYG editor for creating customizable PHP grids. Other than that, ZenBase is great for making interactive reports based on the data within your tables.

Key Features

  • Built-in Cloud Database
  • Database Management
  • Inventory Management
  • Employee Directory
  • Business Directory
  • Project Management
  • Product Category
  • Schema Viewer
  • Record Audit 
  • Interactive Reports

Pricing

ZenBase’s pricing starts at $39 per month, with 2 months free when billed annually.

13. Knack—An Enterprise Database Software for Database Creation

Knack Online Database Software

Image Source: knack.com

Knack is online database software that lets you structure your data, link related records together, and use formulas and equations on the data. You can create custom interfaces like forms, search boxes, maps, calendars, reports, and logins. Knack can be used to automate workflows, manage data, and build data-driven web apps.

Besides plans for individuals and small/medium businesses, Knack has an enterprise plan with features like custom cloud infrastructure, Amazon GovCloud, and HIPAA compliance.

Knack’s limitations are related to this database software being less flexible than others on this list. For instance, there are no advanced views like Gantt or Trello integration.

Key Features

  • Real-Time Dashboards
  • E-Commerce Integrations
  • Zapier Integration
  • API
  • SEO
  • Scheduled Tasks
  • ZIP Code Searches
  • JavaScript Customization
  • CSS Embedding
  • Reporting/Analytics
  • Software Development
  • Web App Development
  • Relational Database Management

Pricing

Knack’s pricing starts at $39 per month.

14. Caspio—A Database Software Platform for Large Companies

Caspio Online Database Software

Image Source: caspio.com

Caspio is a low-code platform for building an online database software. Its strong features are an integrated cloud database, a visual application builder, enterprise-grade security, regulatory compliance, and scalable global infrastructure. 

If you come from an industry with rigid standards and compliance regulations like HIPAA, FISMA, or GDPR, Caspio is an excellent choice of an online database app. Its cloud database runs on Amazon Web Services (AWS) and SQL Server and adheres to strict security, performance, and compliance requirements.

The downside of Caspio is that, albeit it is a low-code platform, you need basic HTML and CSS knowledge to use its full potential. If you have non-technical staff, this might create some roadblocks. 

Nevertheless, Caspio is great for healthcare, fintech, or retail enterprises.

Key Features

  • Business Process Automation
  • Collaborative Development
  • Data Aggregation and Publishing
  • Deployment Management
  • Drag & Drop Assembly
  • Integrations Management
  • Iteration Management
  • Templates
  • Visual Modeling
  • Web/Mobile App Development
  • Workflow Management

Pricing

Caspio’s basic pricing starts at $29 per month when paid annually.

15. RowShare—A Simple Database Software for Collaboration

RowShare Online Database Software

Image Source: rowshare.com

RowShare is a collaborative spreadsheet that enables teams to work on the same table in real-time. 

This online database software offers two views: table and form. RowShare has many table templates for HR, marketing, finance, sales, and other projects. It is compatible with Microsoft Word and Excel and allows you to import and export tables from one program to another. 

As far as security goes, the row-level permissions feature lets the admin give access to users on a row-by-row basis, limiting access to sensitive data.

What RowShare lacks the most is versatility. If you’re looking for a simple database software tool to create custom datasheets, it will work for you. But if you need more advanced options and different data views such as Gantt or Columns, RowShare doesn’t offer these features.

Key Features

  • Ready-to-Use Table Templates
  • Visual Spreadsheets 
  • Content Management
  • Discussion Boards
  • Document Management
  • Project Management
  • Real-Time Editing
  • Task Management
  • Row-Level Permissions
  • Email Notifications

Pricing

RowShare has a free plan with a 5-table limit for up to 3 users. For teams of 4 users and up, the pricing starts at €29 per month.

Conclusion

No two businesses are alike, which is why we tried to include software for companies of all sizes and budgets in this overview. We hope that you’re now one step closer to deciding which online database tool is the best fit for you. 

This may come as a huge surprise, but our completely impartial, 100% unbiased vote goes to Infinity. Time is ticking to take advantage of the lifetime membership deal, so don’t miss out. If you’d like to learn more, schedule a demo today to see what Infinity can do for you.

We encourage you to join the Infinity community where you can exchange ideas with other SaaS thought leaders, learn more about our software, and track Infinity’s progress as we launch exciting new features. 

Dragana Cosic
Dragana Cosic
Dragana Cosic is a tech nerd turned writer who has been arranging words as her bread and butter for over a decade. With a master's degree in electrical and computer engineering under her studded belt, Dragana loves writing about technology. Her favorite topics: SaaS, data science, and llamas.

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