12 Great nTask Alternatives You Can Switch to This Year
More than 100,000 teams use nTask to plan, manage, and analyze day-to-day work, allocate resources and budgets, collaborate on tasks, track time, and hold meetings.
Does it mean that it’s a great tool? Sure. Does it also mean there’s no other work management platform out there to give a go? Absolutely not.
Other than those 100,000, most people have split views about this tool, some of which have tried and tested nTask and realized it didn’t really solve everything under the sun, as advertised.
The truth is that there’s a whole stack of other tools out there, packed with a bundle of mind-blowing features that can offer everything nTask can—but better. With that in mind, we’ve put together a list of 12 nTask alternatives you might want to check out in case this tool doesn’t tickle your fancy.
What Are Some of the Reasons to Look for an nTask Alternative?
- 4 views only—nTask gives you 4 ways to visualize workflows—list, grid, dock, and calendar. Although this may be just enough for some, other users simply need more (gallery, document, map, activity, or workload view).
- No desktop version—Tackling tasks on the go is a great thing. Yet, not everyone is active 24/7. Sometimes, you just want to sit in your office and get an in-depth view of how your projects are progressing, where most of your resources are going, etc. One of its biggest flaws is that it comes with just a web app and no desktop version, and that’s a functionality a lot of businesses need right now.
- Basic custom fields—With nTask, you can assign tasks and add several fields to each, including planned and actual start and end date, description, priority, status, and to-do lists, but that’s pretty much it. Some more advanced tools out there let you create custom tags, rate task importance, add unique votes per item, and more.
- No automatic data backup—A few nTask users claimed they lost all of their data since they’ve started using the platform (for unknown reason) and never restored it. Just imagine working on a project and having all your hard work lost forever. Scary, right?
- Most features available through upgrades only—Although nTask does seem to offer quite a bit at first glance, you’ll soon realize that a number of features are available for higher plans only. That means that if you want to use projects or risks within the app, you better be prepared to set aside some money for their business or premium plans.
12 nTask Alternatives to Give a Try in 2023
1. Infinity — A Fully Customizable nTask Alternative
Infinity is an nTask alternative that offers the ultimate flexibility in terms of structure, countless customization options, and features that will help you organize your work like a pro.
You get to choose your own structure (thanks to workspaces, boards, folders, subfolders, and items), how you want to customize your data (with various data), how you want to view it (there’s six different options to choose from: Table, Columns, List, Form, Calendar, Chart and Gantt), and who to share it with.
To put it simply: Infinity’s packed with a sea of basic features critical for every team, but also more advanced ones to help you handle bigger and complex projects.
“Very user-friendly interface packed with the functionalities to make your projects easy to organize, assign, and complete. I came from using Trello and Asana and this is now my favorite.” - HiLite Graphic Design, Product Hunt review
Now, we all know that effective collaboration and communication with team members, clients, and stakeholders is the backbone of every successful project. Not only does Infinity enable better communication, but it also acts like a centralized hub for all of your notes, files, and documents, and lets you share info within and across departments and even outside the platform.
You can comment under tasks, mention each other, make suggestions, provide feedback, but also lighten the mood and motivate others to open up.
Another useful (and great) thing is that Infinity, unlike nTask, comes with a library of fully customizable, powerful, yet simple-to-use templates to get your projects started in minutes.
From course planning to employee onboarding and scheduling, to planning, managing, and tracking projects, you can organize every aspect of your life and work using just one tool, and drag and drop items across boards just like that.
- Template Gallery—Infinity boasts not 5, not 10, but 50+ templates you can load and tailor to your needs, or you can craft templates yourself and customize the workflow of your dreams!
- Infinite Structure—Bring all your people, projects, and clients to your workspace. Infinity lets you create an infinite number of boards, folders, subfolders, tabs, and items within this workspace to help you better structure work and get as effective and productive as you can be.
- Multiple Views—Infinity features 7 amazing views, so you can see data the way you want. Map out tasks using Kanban boards, use Gantt charts to track projects and make sure tasks are delivered on time, or see teamwork in a calendar to double-check whether work is fairly distributed throughout the month.
- Customizable Attributes—Assign attributes to items on your boards to give them more context and clarity. You can choose between a set of 22 attributes, including checklists, checkboxes, labels, progress, and more, or create your own attributes in a few clicks.
- Team Collaboration—Work gets so much better when everyone from the team is on the same page. With Infinity, you’ll never lose track of discussions. Keep the convo going in the comment section, mention your co-workers, assign and re-assign work, and get tasks done in a jiffy.
- Real-Time Notifications—Infinity’s real-time notifications put you in control. Any action on your board and item level triggers a notification, helping you keep track of what’s going on across teams, tasks, and projects.
- Automatic Backups and Recovery—With Infinity, your valuable data is well kept and fully secure.
- Integrations—Not only do we keep your data protected but connected as well. Infinity integrates with over 2,000 apps from various departments via Zapier to help you stop switching between tools once and for all and focus on strategic work, finally.
- Time Management—Connect Infinity with Clockify and track time spent on tasks and projects.
- Available on All Devices—Get the most of Infinity using it on your computer (Windows or Mac), as a web or desktop app, and your mobile device when you’re on the fly, no matter whether you are a fan of iOS or Android, and have everything you need at your fingertips.
Check out Infinity's Basic and Pro plans, with prices starting from just $3.75 and $6 per user per month respectively. And don't worry, there's also a free 14-day trial waiting for you.
2. ClickUp — Among the Highest-Rated nTask Alternatives
Image Source: clickup.com
ClickUp is built to help you with basically any work you need. From process, to task and time management, this cloud-based software combines a myriad of features into a single solution. With ClickUp, you can manage projects, assign work, collaborate with the team, and complete whatever you’re on in a super-productive manner.
Who’s ClickUp better than nTask? Well, ClickUp comes with a plethora of templates to help you start off on the right foot. Templates are neatly divided by category (project management, marketing, sales, CRM), and not only neatly divided but also well-structured, colorful, and inspiring, and nTask can’t compare to these.
Next, nTask’s data views are pretty basic when compared to ClickUp’s 15 amazing views including List, Box, Gantt, Board, Doc, Workload, and 9 more built to help you see and understand your workflows better.
Lastly, ClickUp has an app for all of your devices, unlike nTask that’s only available on mobile and as a Web app but has no desktop app. Also, ClickUp boasts in-app notifications (unlike nTask) and even lets you group them by likes, status changes, new tasks created, etc. You can also watch specific tasks to get updated about the most recent changes or stop watching them when you don’t want to receive alerts anymore. It’s easy to see why ClickUp makes one of the best nTask alternatives, right?
- 15 Views
- Dozens of Templates
- Custom Notifications
- Chat and Messaging
- Time Tracking
- Team Reporting
- 1,000+ Integrations
- Dark Mode
- Offline Mode
If you need no more than 100MB storage, your team, no matter the size, can use ClickUp for free. Other than that, there’s a paid version as well that features unlimited storage, unlimited members, and dashboards ($5/user/month).
3. Trello — One of the Best nTask Alternatives for Cross-Team Collaboration
Image Source: trello.com
Trello is a collaborative productivity platform packed with functionalities to help your team succeed. Fully customizable, it lets you customize HR operations, sales, marketing, and everything in between to your work style and unique needs and accomplish it all with less effort. Consisting of boards, lists, and cards, Trello makes it a breeze to build team spirit and organize and manage projects and tasks for just about anything.
What makes Trello a solid nTask alternative? First and foremost, Trello comes with built-in automation so you get your personal robot, Butler, to help your team reduce the number of clicks and tedious tasks and reach productivity peaks. nTask features recurring tasks and comes with an automatic web timer, yet, this software still hasn’t harnessed the full power of automation, and would use some improvements in this aspect.
Trello’s unique structure makes it a cakewalk to copy and move items from one card to another, from one board to another as well, using the legendary drag-and-drop feature that’s proven to save massive amounts of time.
On top of that, Trello automatically backs up and stores your data securely, and you don’t have this type of convenience with nTask that happened to lose some of their client valuable data.
- Workspace-Level Templates
- Project Planning and Tracking
- 5 Views
- Advanced Checklists
- Automated Commands
- Messaging and Real-Time Chat
- Real-Time Notifications
- Reporting and Analytics
- Desktop, iOS, and Android Apps
Trello is completely free for individuals and small teams. Yet, if you need a tool to organize multiple projects, Trello’s paid plans (Business, $10/user/month and Enterprise, price upon request) could be a better pick.
4. Asana — A More Advanced Team and Work Management Software Than nTask
Image Source: asana.com
Asana is the type of tool that gets you the whole picture of your teams, their workflows, projects, and lets you run work the way it works for you best. It keeps everything organized and connected so you can, at any moment, see what your team members are on, track their progress, re-assign work, establish and maintain an optimal flow, and hit deadlines without the scramble.
With Asana, you can create project plans and easily fit all the pieces together, set deadlines, and have tasks displayed on a timeline, or you can have tasks organized within lists or as sticky notes and displayed on a board. Asana actually has 6 views, and having something extra is always nice (again, nTask comes with 5 views). What else puts Asana on our list of the best nTask alternatives?
Next, you can track the latest changes on tasks and projects using Asana’s activity dashboard and stay on point with what’s happening with work. nTask has no activity dashboards, neither it features dashboard customizations so you won’t be able to track and understand key metrics and analytics.
Using Asana, you can onboard new employees, create an employee database, monitor employee activity and their time, while nTask has no such options. With Asana, you can set, manage, and track goals, which you can’t with nTask. Finally, Asana is about everything multi—multi-campaign,multi-channel management and marketing, multi-board, multi-project, multi-language, which can’t be said for nTask.
So, should you even consider Asana as an nTask alternative? Definitely.
- Project Portfolio Management
- Custom Templates
- Project Briefs
- Goal Management
- Activity Logs
- Reporting Across Unlimited Projects
- Time Tracking
You and your team can use the basic Asana feature for free or sign up for a paid plan ($10.99/user/month and up).
5. MeisterTask — An Intuitive and Powerful nTask Alternative
Image Source: meistertask.com
MeisterTask is all about helping teams communicate and collaborate in an efficient manner. Yet, its capabilities go far beyond collaboration and task management and include project planning and tracking, workload management, progress and time reporting, and so on.
This software features a well-known, Kanban-like structure, quite fancy but still not overwhelming. Boards naturally adapt to your workflow, revolutionize the way you work, and boost productivity, while MeisterTask’s statistics and reportings allow you to monitor productivity and easily figure out areas to improve.
What makes MeisterTask a noteworthy nTask alternative? If you are into agile, nTask might not live up to your expectations, while MeisterTask that supports agile methodologies in so many ways, most likely, will.
MeisterTask has amazing ways to visualize your workflows, while nTask’s visualizations fall behind. Next, MeisterTask is great for project planning and management and product roadmapping, and you can’t do any of these with nTask.
Some other perks of using MeisterTask over nTask include bug tracking, email management, real-time reporting, and regular data backups.
- Project Groups
- Custom Backgrounds
- Multiple Checklists
- Task Relationships
- Work-In-Progress Limits
- Time Tracking
- Notifications to Email
- Desktop and Mobile Apps
MeisterTaks has a solid free plan and 3 paid plans packed with advanced features (starting at €4.19/month).
6. monday.com — A Visual Management Platform and One of the Best nTask Alternatives
Image Source: monday.com
monday.com is a platform for everything from HR and recruitment, task and project management, to creative and design processes, software development, to sales and CRM. With monday.com, you can easily build and run ideal workflows and plan, track, manage, and deliver your team’s best work, all on a single platform.
In which ways monday.com outranks nTask? monday.com is so much more visual and intuitive. It takes minutes to set up an ideal workflow. Load one of their 200+ customizable templates built for any case and any industry and skyrocket your projects. Compared to this, nTask’s templates seem a bit dull.
Next, monday.com offers 8 data visualizations (twice as much as nTask), including Timeline, Gantt, Kanban, and others to help you map out tasks and sprints, track projects, and meet deadlines.
monday.com comes with superior, fully customizable dashboards that can give you insights into what your teams are actually doing and help you make better, data-driven decisions. Charts, graphs, counters—you can choose between multiple visualizations and track costs and analyze trends with this tool.
Additionally, with monday.com you can track applicants, onboard, schedule and manage employees, schedule, track, and manage events, create mind maps, set and track goals, and track engagement and interactions.
- Unlimited Boards
- 200+ Templates
- 20+ Column Types
- Customizable Notifications
- Time Tracking
- Work Performance Insights
- Pivot Analysis and Reports
- 40 Integrations
- Mobile and Desktop Apps
monday.com is completely free for individuals and teams of 2. Their paid plans start at $8/seat/month.
7. Teamwork — An nTask Alternative for Managing Multiple Complex Projects at a Time
Image Source: teamwork.com/blog
Guys behind Teamwork claim no matter the size of your team or the complexity of your projects, you simply can’t outgrow their software. Although simple to use, Teamwork is still equipped with all the essentials you need but also advanced features as well, such as time tracking, portfolio and workload management, and so on.
What differentiates Teamwork from nTask? Teamwork comes with a bunch of customizable templates to help you frame projects, way snazzier than what nTask has in store. Teamwork’s templates make it easy to spin up best practices, while nTask doesn’t really let you customize workflows to this extent.
Teamwork boasts bug tracking and resolving features, so your team can capture and resolve errors and exceptions as soon as they come across. Being able to identify and fix bugs and issues is super-important for your team, and nTask can’t provide this type of convenience, leaving you question where the bugs are in your workflow.
With Teamwork, there’s no second-guessing. This software gives you a high-level view of bugs so your team can understand and fix them almost instantly. nTask integrates with bug tracking software, but doesn’t come with bug tracking functionalities by default.
Plus, this nTask alternative comes with advanced reporting, statistics, and analytics features, all of which nTask doesn’t have. Teamwork keeps your data safe and takes automatic database snapshots every few seconds and you can use it on both desktop and mobile devices, unlike nTask.
- Project and Task Management
- Project Templates
- Project Portfolio Workflows
- Resource Scheduling
- Workload Resource Management
- Project Time Budgets
- Agile View
- Messaging and Team Chat
- Utilization Reports
- Regular Backups
Teamwork is free forever for individuals and small teams. Their paid plans, Deliver, Grow, and Enterprise ($10/user/month) give you more options on managing multiple projects and delighting clients.
8. Airtable — An nTask Alternative for Building Apps
Image Source: airtable.com
Airtable is the type of software that looks and feels familiar, which makes it super user-friendly and easy-peasy lemon squeezy to use. With Airtable, you can create a database that fits your workflows and pack it with literally anything, including links, notes, attachments, checkboxes, barcodes, and so forth.
It lets you display workflows in 8 ways, whilst you can create custom views for various use cases as well, and filter, group, sort, and arrange work in a manner you like most. Use the Gallery view to organize and showcase designs and other visuals and capture contact and survey info using the Form view. With nTask, you get to choose between 4 views only, and it’s a pity. You can already tell Airtable is a cut above nTask, right?
What else makes it a proper nTask alternative? Airtable comes with over 50 pre-built apps for page designers, marketing teams, etc. you can add in seconds. For instance, you can use the Page designer app, pull your data there, and create slides, catalogs, and invoices. Or, you can create a custom app that ticks all your boxes and needs. Does nTask offer this? In a nutshell—no.
Other features that put Airtable in a different class than nTask include client management, contact management, campaign planning, scheduling, and management, lead management, and product roadmapping inter alia.
- 8 Views
- Custom Apps
- Real-Time Collaboration and Commenting
- Advanced Calendar Features
- Revision and Snapshot History
- Enhanced Deletion Recovery
- Web, Desktop, Android, and iOS Apps
Just getting started with Airtable? You can use it for free! Or, you can sign up for a paid plan right away ($10/user/month) and discover way more possibilities and advanced features this software has to offer.
9. Hive — A Productivity and Collaboration Platform and a Stand-Out nTask Alternative
Image Source: hive.com
Interested in reaching your business goals at record speed? Hive might help! This super-tool is built to help you, as a team, move faster. Making an actionable plan, sticking to it, getting your teammates to work, and tracking their progress, it’s all very convenient with Hive.
You see, Hive does so much better with running multiple complex projects at a time, which is not the case with nTask. Hive comes with a library of project templates, lets you approve workflows, and proof documents and videos to help you cut down work in half.
Although nTask features video conferencing, Hive offers video conferencing plus video chat, lets you take notes while on meetings and turn them to tasks, and clearly beats nTask in this aspect. Both nTask and Hive feature time tracking, but Hive boasts both timeline and timesheet management on top of that.
Whatever you can think of, Hive is always one step ahead of nTask, and that’s why it made it to our nTask alternatives list. Lastly, Hive comes with advanced reporting features and makes it possible for you to create scheduled reports, which you can’t find in nTask.
- Flexible Project Views
- Resource Allocation
- Live Chat
- Proofing and Approval
Hive has a $12/user/month plan and an enterprise plan (custom pricing).
10. Wrike — A Great nTask Alternative for Agile Enterprises
Image Source: help.wrike.com
Wrike is a work management platform tailored to the needs of agile teams. With this tool, you can plan, organize, manage, and track projects, meaning it covers you from start to finish. Highly customizable, Wrike gives you a myriad of ways to create an ideal workflow that will motivate your team members and bring results.
Wrike comes with a library of customizable templates, lets you create custom fields, forms, dashboards, and reports to cut your overhead work, while nTask is not even close to this.
What else makes Wrike one of the best nTask alternatives? With nTask, you can create basic reports, but Wrike helps you make your hard work more visible and gets you 360-degree visibility of what has been done across the entire organization. In fact, you can visually represent your data in 15 different ways, some of which include column and pie charts, heat maps, and pivot tables, which you don’t get with nTask.
Wrike also lets you track projects, craft progress reports, analyze performance, and even automatically schedule reports so you can see potential roadblocks and prevent them before they happen.
Wrike is a cloud-based platform that gives you full control over your valuable info while keeping it safe and sound, while nTask can’t really provide you to be the master of your data.
- Project and Task Approvals
- Task and Subtask Management
- Real-Time Activity Stream
- Team-Specific Automations
- Time Tracking
- Customizable and Shareable Dashboards
- Report Templates
- Scheduled Reports
- Graphical Analytics
- Web, Desktop, and Mobile Apps
Wrike has a free plan for simple work management and 3 paid plans starting at $9.80/user/month.
11. Zoho Projects — An Online Cloud-Based Project Management Software
Image Source: zoho.com/projects
Zoho Projects is a one-stop shop for project management teams who need a tool to efficiently plan project activities, assign, manage, and track work and resources, collaborate with the team, no matter where they are located, and get work done on time, without exception. This software boasts an intuitive UI, requires practically no training, and lets you choose between various color themes and light and dark modes to make your workspace match your mood.
How does Zoho Projects differentiate from nTask? Zoho Projects come with Blueprints to help you design and visualize your dream workflows, set up tasks, assign work, modify task statuses, and more using the lovely drag and drop function.
Blueprints also help you reduce busy, manual work when handling multiple complex tasks at a time that need to be approved. You can also configure and automate messages and email notifications to reduce project delays and inform everyone from the team on changes promptly. Although nTask lets you automate parts of your workflows, it is still incomparable to Zoho Project’s automation features.
Lastly, Zoho Project’s reporting features are far more advanced than nTask’s. Being among the best nTask alternatives, Zoho lets you create multiple types of charts (resource utilization chart, for example) and get deep sight reports about how work is proceeding. This way, you can track projects, workloads, time, and easily identify areas where your teams are doing great, but also the not-so-great ones.
- Portfolio Dashboards
- Custom Views
- Custom Statuses
- Resource Management
- Budget Forecasting
- Planned vs Actual Hours Reports
- Task, Issue, and Timesheet Reports
- Web and Mobile Apps
Zoho Project is free for up to 3 users. If you have a team of up to 50 users, there’s a paid plan (€5/user/month). Zoho’s Enterprise plan comes at €10/user/month for an unlimited number of users.
12. Jira — An nTask Alternative for Software Development
Image Source: atlassian.com/software/jira
If you are working on software development, Jira could be a game-changer for your team. This great tool can help you ship software on time, even before deadlines, and more frequently as well. People behind Jira know every team has unique needs and processes for releasing software. Thus, they built a tool that allows you to tailor-make an optimal workflow, while you can also choose between their pre-built out-of-the-box workflows.
Who wins in the battle nTask vs Jira? Well, it goes without saying that Jira makes a better choice for teams developing software. It also enables you to streamline workflows, save time, and work smarter with automations, one of which is auto-assign, which you can’t find in nTask. Indeed, nTask lets you automate workflows to a certain degree, yet, Jira simply does it better.
Jira supports agile and scrum methodologies, its scrum boards can help with improving focus and organization, as they provide transparency. This means that everyone on the team can easily understand what’s on their plate, increase communication, and help you organize work around the sprint timeframe and deliver on time.
Also, Jira features two roadmapping solutions (basic and advanced roadmaps), meant to help you sketch out work, plan and track progress across multiple teams, and ensure your team’s work connects to your roadmaps. With Jira, you can compare roadmaps and create roadmap dependencies, identify and resolve bottlenecks, and create multiple versions of each roadmap to get a complete picture of all the possible outcomes.
Jira’s reports are much more in-depth than nTask’s. For example, with Jira, you can track progress with burndown charts, compare work with velocity charts, create reports for any agile methodology (scrum, kanban, etc.) and use this info to make data-driven decisions that can bring you better results. In a nutshell, Jira outperforms nTask in so many ways, and it is definitely one of the very best nTask alternatives out there.
- Customizable Workflows
- Scrum and Kanban Boards
- Custom Filters
- Capacity Planning
- Issue Management
- Time Tracking
- Agile Reporting
- Advanced Permissions
- Connects to 3,000 Apps
Jira is free for small teams (up to 10 people) while their paid plans, for growing teams to enterprises, start at $7/user/month.
nTask is, no doubt, great software, but that doesn’t mean there are no better alternatives you can use. Our list of nTask alternatives should help you choose the right one for you and your team, and who knows—Infinity might just be it.