Kanban Software to Use in 2021—Top 15 Picks

Feb 26, 2021   20 Min Read
One thing's for sure: using a Kanban software definitely works a lot better than just closing your eyes and visualizing your projects.

It all started in Japan, back in the 1940s, with Taiichi Ohno, the Master Mind of the Toyota Production System. This engineer invented a methodology based on the way supermarkets managed their inventory—by not overstocking shelves but making sure to meet consumer demand.

Taiichi developed a management method to align the use of materials when making cars and the company’s inventory levels. Workers passed cards between teams to communicate work capacities and materials needed with suppliers in real time. This eliminated unnecessary work and increased the overall productivity.

David J Anderson wrote a book, Kanban: Successful Evolutionary Change For Your Technology Business, and broke this methodology into 5 components: visual signs, columns, WIPs, commitment points, and delivery points, and introduced Kanban to agile software development teams.

Today, Kanban is the holy grail of numerous successful and prosperous companies with steady workflows. The beauty of this productivity method lies in its flexibility to adjust to almost any type of team.

It makes task planning and creation quick and convenient, helps with managing the amount of work in progress, keeps you focused on what’s important at that moment, gives you a detailed overview of each task, but provides a birds-eye view of your project as well. Kanban also acts as a database for documents related to tasks and projects you can access whenever you want, from any device you own.

If you are looking for a tool that can help you manage and organize workflows, identify bottlenecks, eliminate distractions, and focus on delivering value, check out the list of 15 Kanban software we’ve compiled just for you. 

But first, let’s take a quick tour and discuss some of the main benefits of Kanban tools.

Kanban Software—Key Benefits to Keep in Mind

  • Increased Focus—Most productive individuals swear by multitasking, claiming it fuels productivity and helps them get more things done throughout the day. Yet, doing a bunch of tasks at a time can actually make you feel overwhelmed so you lose focus. Kanban teaches us to slow down and dedicate attention to individual tasks if we want to achieve true productivity and eliminate errors.
  • Customizable WorkflowsKanban tools are great to use as you don’t have to start from scratch every time you start a new project. Most apps have pre-made templates you can further customize to fit your workflows.
  • Increased Transparency—You can’t really reach your goals if you don’t have a detailed overview of your projects and tasks, as well as your team’s skills and potential. Kanban tools also give you and your team members a better understanding of each card, so everyone knows whether you all are going in the right direction.
  • Improved Organization Skills—A Kanban board app makes it easy to plan, create, prioritize, track tasks and projects, and improve organization. You can break down projects into tasks and subtasks, and start working on the essential ones first, then write them off one by one by using checklists.
  • Improved Team Communication—Poor communication can be fatal for your business. Kanban tools facilitate communication by allowing team members to add comments, chat in real-time, and mention each other in tasks and projects.
  • Tracking Performance—Kanban ensures you are operating at a stable and predictable system. Most of the tools we are about to list below have reporting and forecasting capabilities so you can have clear insights into your team’s performance, identify the eventual hiccups, etc.

Top 15 Kanban Software to Look Out for in 2021 

1. Infinity — A One-of-a-Kind Kanban Tool with Endless Customization Options

Infinity Kanban Software 

Kanban is no rocket science, but Infinity makes it even more fun and simple. This Kanban project management software is so flexible and user-friendly that you will fall in love with the famous Kanban cards right away. Infinity features a stunning and colorful interface, and since Kanban is all about visualization, it’s clear that we might be a match made in heaven.

Infinity gives you the freedom to customize your workflows any way you want, and there’s a slight chance you’ll get addicted to spending time creating projects and tasks and completing them bit by bit.

It doesn’t matter how many projects you are working on or how many team members are involved, Infinity has endless capacities. You get an unlimited number of boards to structure however you want and ensure a seamless workflow and maximum productivity within your organization. 

Infinity offers a great overview of your projects and tasks and lets you divide them by folders, subfolders, and tabs to keep your Kanban boards tidy. Once you organize your items, you can start giving them a deeper context by assigning them attributes, such as due dates, checkboxes, attachments, etc, filter and group them, and drag-and-drop them across the board by stages to eliminate repetitions and track progress. 

Question that lies here is. What you CAN'T do with SI? We have been using this amazing tool for quite some time, and the team behind it is always improving it and adds new features. This is a work of love, and the tool is really powerful. You can shape it to adapt to your workflow, or, use the templates they provide.” – Leonardo Wolff

Additionally, Infinity’s integration with Zapier will allow you to level up your Kanban game by using all the apps you normally would, just in combination with Infinity. You can integrate with over 2,000 different apps and make your workflow run more smoothly.

Let’s check what working in Infinity looks like:

Key Features

  • Infinite Structure—Create an infinite number of boards and customize them in an infinite number of ways.
  • Six Views—You can switch between six different views to get a better—or just more interesting—overview of your tasks. Choose the Columns view and make any task Kanban-like.
  • Pre-Made Templates—With over 50 templates in our database, it’s practically impossible not to be able to find a template that suits your projects.
  • Task Management—Create tasks, delegate them to your teammates, and see how well they can manage.  
  • Activity Tracking—Get real-time updates every time someone uploads a file, makes a comment or completes a task.
  • Progress Tracking—Check the progress bar and tell by its color how much work is left.
  • Drag and Drop Interface—Importing elements to Infinity and moving tasks as your projects proceed is a breeze.
  • Priority Management—Kanban is all about putting important work to the forefront. Group tasks by priority (high-medium-low) and check them off, one by one.
  • Document Management—Upload and store everything that’s important.
  • Zapier, Trello, and Clockify Integrations—Infinity is a one-stop-shop as it integrates with 1,000+ apps and combines all the features you need to incorporate Kanban. 
  • Desktop Version, iOS and Android Mobile Apps—Use Infinity whenever and wherever you go, either on your laptop or your phone, and never miss a beat.

What’s great is that you don’t have to waste a lot of time figuring out how to start using this Kanban tool and setting up your boards. We’ve designed a simple, yet powerful Kanban template you can start using within a few minutes, as well as a dozen of other templates that will help you get started more quickly. 

Here are just a couple as an example:

INFINITY TIP: You can add different statuses and names to your tasks. Color-code each status (for instance, dark to light blue or vice versa) to make a clearer distinction between the stages of progress.

Pricing

Infinity is currently running an offer one simply can’t refuse—a lifetime deal starting at $149! You can use Infinity for 30 days, and, if you find a better deal, you can easily get your money back.

2. nTask Board The Best Kanban Software for Professionals 

nTask Board Kanban Software

Image Source: ntaskmanager.com/blog

Improved planning and sorting, real-time communication, and smooth workflows reflect what nTask’s personal Kanban board system offers. You can use it to track your projects and performance in a visually attractive way, find and solve problem areas, and meet deadlines with ease. 

nTask offers a great selection of pre-made Kanban templates so you can start adding projects and tasks right away, prioritize and move them along the board, attach images, files, and documents to them, and assign these tasks to your teammates. 

With nTask, you can keep all that matters in a centralized hub, complete tasks on time, eliminate inconsistencies, communicate with the rest of the team in the comment section to ensure a seamless workflow and increase productivity.

Key Features

  • Multiple Kanban Boards and Cards
  • Custom Statuses
  • Automated Workflows
  • Task Reports
  • Data Filtering
  • Drag and Drop Interface
  • Team Collaboration
  • Real-Time Notifications
  • Gantt Charts
  • Integration with 1,000+ Apps
  • Availability on All Devices

Pricing

nTask is free for as long as your team has 5 members and you need no more than 100 MB storage. If you need extra features, nTask offers paid plans starting at $2,99/user/month when billed annually.

3. MeisterTask — A Kanban Board App Ideal for Big Teams

MeisterTask Kanban Software

Image Source: meistertask.com

Incredibly intuitive and flexible, MeisterTask is a dazzling Kanban board app. It provides you with all the features you need to establish a seamless workflow, communicate with the team, and track time and performance.

Although it is primarily a visual tool, MeisterTask offers greater functionalities, including recurring tasks, task automation, etc. With it, you can assign tasks, add tags, update task statuses, set due dates, move tasks from one section to another or let the app do everything for you.

MeisterTask notifies you about the eventual blockages, once these blockages get resolved, as tasks are getting completed, and provides insights—reports and statistics that can help you get a better grasp of your team’s productivity. It has no learning curve and you can get productive from the very first minute of using it.

Simple, yet packed with all the essential features, this Kanban tool adapts to your needs so you work smarter, not harder.  

Key Features

  • Several Workflows (including Kanban)
  • Multi-Board Views
  • WIP Limits
  • Project Planning
  • Task Management
  • Custom Fields
  • Time Tracking
  • Due Dates
  • Task Dependencies
  • Multiple Checklists
  • Available on Web and Mobile

Pricing

MeisterTask offers a basic free plan and several paid plans priced at €4.19/month and up.

4. Asana — An Easy-to-Use Kanban Project Management Software

`Asana Kanban Software

Image Source: asana.com/uses

Asana is one of the most flexible software allowing you to customize your workflow, track the progress of the team in a visually appealing manner, and acts as your personal Kanban board.

It lets you create clear workflows, spot bottlenecks, gives you visual insights into the tasks that need to be completed, and lets you move them from to-do to done lists.

With Asana’s Boards view, you can create columns that represent several stages of your work: new work, priority work, on-hold, and completed. Each column consists of cards that represent tasks, you can name as you wish, add additional info about each, add deeper context, attach files, and search these tasks by tags.

Asana allows you to automatically drag and drop tasks to move your work through stages or you can do this manually. For instance, you can assign tasks to other members and move them into the In progress column or let this Kanban board app do this for you – everything for the sake of better time management and higher productivity.

Key Features

  • Board View
  • Automated Workflows
  • Drag & Drop Interface
  • Task Dependencies
  • File Attachments
  • Timeline Features
  • Real-Time Communication
  • Custom Statuses
  • Over 100 Integrations
  • Sync Across Devices

Pricing

Asana offers a free plan and 3 paid plans (starting at $10.99).

5. Kanbanize The Best Kanban App for Beginners 

Kanbanize Kanban Board

Image Source: kanbanize.com/kanban-resources

Kanbanize is one of the leading Kanban board software that can provide a better overview of your projects and help you plan and execute tasks in a time-efficient manner. This software features an amazing work hierarchy including management boards and team boards to which you can add projects and break them down into tasks, and then delegate these tasks to your team members.

You can also leave comments on these tasks, assign them colors, set deadlines, and even see history logs. The tasks are automatically categorized by progress and potential risks so you can stay in control of your workflows, optimize them when needed, and eliminate overlaps.

Kanbanize offers a high level of transparency across all levels and a plethora of performance metrics and analytics modules (Cumulative Flow Diagram, Cycle Time Scatter Plot, Blocked Time Heatmap, and Monte Carlo Simulations and Forecasting), so you can accomplish continual improvement within your work organization.

Key Features

  • Unlimited Board Flexibility
  • Card Templates
  • WIP Limits
  • Custom Fields
  • Role-Based Access
  • Team Workspace
  • Workflow Analytics
  • Time Tracking
  • Dozens of Integrations
  • Sync Across Multiple Devices

Pricing

Kanbanize offers a free trial and a paid plan priced at $149 when billed annually, or $179 when billed monthly.

6. Jira The #1 Kanban Board Software for Agile Teams 

Jira Kanban Software

Image Source: atlassian.com/software/jira

Although it is most famous for being a top-notch agile scrum software, Jira also implements the Kanban method that turns your workflow into stunning visuals and allows you to organize and track task completion and performance with ease. It features an eye-catching Kanban board that supports a grid system so you can compare plans and progress.

This Kanban tool boasts real-time reports so you can have accurate insights into your team members’ results. With it, you can plan activities throughout the day, organize long-term projects, as well as prioritize and delegate tasks to your colleagues. 

Besides being able to assign work, follow your team’s activity, and capture issues, with Jira you can automate some of the actions and streamline your workflows. 

Keep in mind most Jira features are Scrum-oriented and this software could be a bit overwhelming for a new-comer but you can certainly find  it useful if you have a bigger team and already have some experience with Kanban.

Key Features

  • Kanban Board Templates
  • KanbanBacklog
  • WIP Limits
  • Cross-Team Dependencies
  • Automation Tools
  • Custom Workflows
  • Timeline View
  • In-Depth Analytics
  • World-Class Integration
  • Available on the Apple Store and Google Play

Pricing

Use Jira for free or pay $7 or $14/month/user for their standard or premium plan.

7. Monday.com A Simple Kanban Tool with Hundreds of Integrations 

Monday Kanban Software

Image Source: support.monday.com

Monday.com is an intuitive Kanban software that can help you plan workflows, allocate and use your resources better, understand your pain points, communicate with ease, and keep projects under control.

This tool has an intuitive and simple, still attractive structure that supports numerous useful features, such as multiple views, attaching files, making comments, etc. It collects data from your boards and uses it to create reports, so you can see if your projects are going in the right direction.

Monday.com offers several standout task management features such as task delegation, hours spent, deadlines, automation, and a bunch of customization options so you can design a personal Kanban board and make sure you don’t miss a chance to make your workflows more efficient.

Key Features

  • Customizable Kanban Board
  • Backlogs
  • Automatic Notifications
  • Drag and Drop Interface
  • Export/Import
  • Gantt Charts
  • Reports
  • Time Management
  • Integrated with Hundreds of Apps
  • Sync Across Desktop and Mobile Devices

Pricing

Monday.com offers a free trial and 4 paid plans, starting at $8/seat when billed annually.

Trello Kanban Software

Image Source: trello.com

Trello is a project management tool and a visual collaboration tool based on the Kanban framework. It can be your personal Kanban board that helps you manage and organize tasks in to-do list formats.

It uses boards, lists, and cards that serve as task containers and represent the steps of the process. You can name and rename these lists to match your next actions, add as many as you want, and share them all with your team members.

Trello cards represent ideas or tasks you can split into more manageable ones and then assign them to other people, label or color them, add due dates, attach documents and files, and create related checklists. You can move tasks across the board to change their status and have a better overview of the workflow.

However, as a Kanban tool, Trello doesn’t support some of the inputs crucial for Kanban. You can’t describe cards, set WIP limits, or measure cycle time. Although not a fully-featured Kanban system, Trello can bring a better vision of the Kanban system closer to you and integrates with multiple apps that can make up for this lack of functionalities. 

Key Features

  • Board Collections
  • Checklists
  • Calendar View
  • Data Filtering
  • E-Mail Notifications
  • Deadline Reminders
  • Drag & Drop Interface
  • Privacy Settings
  • Third-Party Integrations
  • Available on Android and iOS devices

Pricing

You can use Trello for free or sign up for a paid plan (starting at $9.99).

9. Flow-e — A Free Kanban Board for Managers and Small Business Owners 

Flow-E Kanban Software

Image Source: flow-e.com/blog

Flow-e is an elegant Kanban-style software that kinda reminds of Trello but offers a little bit extra. 

This tool was created with a clear goal in mind: to make it convenient for you to plan and complete projects and tasks within your Outlook inbox. Simply transform your emails into actionable items and you will have them all in one place, in a Kanban view. Flow-e also helps you focus on a single task at a time and eliminates distractions.

With this free Kanban software, you can categorize and group tasks, delegate them to others, add notes, create subtasks, set deadlines—so you can manage your workflows in a time-efficient and productive manner.

If you don’t mind using it on your desktop devices only, this Kanban board software could tick all the boxes for you and tame chaos in your mailbox.

Key Features

  • Kanban Boards with Unlimited Columns
  • Card Tagging
  • WIP Limits
  • Custom Lists
  • Email and Task Management
  • Calendar View
  • Timeline View
  • Meeting Reminders
  • Track Delegated Tasks
  • Integration with Kanbanize

Pricing

Flow-e is completely free if you are an individual and completely free if you are already using Kanbanize and working with a team.

10. Taskworld The Best Kanban Software for Android Users

Taskworld Kanban Software

Image Source: taskworld.com/blog

Taskworld is a dedicated Kanban project management software, ideal for junior teams. It boasts a powerful visual view of your projects and tasks, lets you track progress, and check who is working on what so nothing slips through the cracks.

With Taskworld, you can add context to your tasks by creating subtasks, setting due dates, reminders, and adding tags and colored labels. This Kanban tool shows the top 3 items (tasks) per checklist and lets you move each as you progress. It also creates project status reports so you can track your team’s overall performance, even months back, and export them to PDF. 

Taskworld supports team collaboration so you can add task attachments from Box, Dropbox, and Google Drive other members can see, create public channels, or message privately. All this, for the sake of better productivity of Android users (iPhone users seem to have difficulties using it).

Key Features

  • Multiple Views (including Kanban)
  • Task Points
  • Recurring Tasks
  • Checklists
  • Activity Logs
  • Privacy Controls
  • Milestone Tracking
  • Emails-to-Tasks
  • Performance Reviews
  • Box, Dropbox, Google Drive, Google Meet, and Google Calendar

Pricing

Taskworld offers custom pricing, a professional plan ($10/user/month when billed annually), and a business plan ($22/user/month when billed annually).

11. Bitrix24 A Free Kanban Software for Small Businesses

Bitrix24 Kanban Software

Image Source: bitrix24.eu/uses

Bitrix24 is one of a few free Kanban software packed with functionalities that can make your workload easily manageable. With Bitrix24, you can create as many Kanban boards as you want for different projects and clients to gain clarity and streamline their completion. You can invite people to projects, give permissions, copy them, etc.

This tool offers enhanced task management, secure internal communications between team members, time tracking, and reporting features, which is basically everything you need to master the Kanban style. You can move tasks through the stages, as you are getting closer to the final stage, and even change their names and colors.

Bitrix24 introduced some changes related to Kanban recently so you can apply filters to your boards, customize these filters, allow other users to save filters, and many more. Although not a fully-featured Kanban tool, you can rest assured you can go from an idea to a completed project with Bitrix24 in one-two-three. 

Key Features

  • Kanban Organization
  • Group Task Management
  • Task Dependencies
  • Checklists
  • Emails-to-Tasks and Vice Versa
  • Gantt Charts
  • Task Time Tracking
  • Easy Navigation
  • Workflow Automation
  • Several Dozens of Integrations
  • Available on Mobile and Desktop

Pricing

Bitrix24 offers a free starter business tool, while paid plans start at €19/month.

12. KanbanFlow — A Beginner-Friendly Kanban Tool

KanbanFlow Kanban Software

Image Source: kanbanflow.com

KanbanFlow is a no-brainer Kanban board app ideal for tracking the time you and your team members need to complete tasks.

The app features a simple stopwatch timer and the Pomodoro technique timer, while you can log time yourself as well, set the limits that are typical for Kanban, and finally, get reports on time spent.  

With KanbanFlow, you can divide your board into sections, create lists and cards, and even subtasks for better workflow management. Next, you can filter tasks by setting due dates, adding labels and colors, and attachments. 

All members on the team can instantly see the changes you make while you can track their progress from wherever you are—at the office or while traveling. This Kanban tool is both simple and flexible, plus it has no learning curve and offers great functionality.

Key Features

  • Dedicated Kanban Tool
  • Customizable Workflow
  • Recurring Tasks
  • Emails-to-Tasks
  • Real-Time Updates
  • Time Tracking Features
  • Reports and Analytics
  • Import/Export Options
  • Powerful Integrations
  • Available on Desktop and Mobile

Pricing

You can use KanbanFlow's powerful free version or sign up for a paid plan ($5/user/month).

13. Toggl Plan — A Beautifully Designed Kanban Project Management Software

Toggl Plan Kanban Software

Image Source: toggl.com/plan/boards

Another minimalistic, yet irresistibly attractive Kanban board app, Toggl Plan can help you manage projects, tasks, and teams and kick out stress. This project management and planning tool allows you to add labels to each task and task group, so you can break them down by categories and stages of completion, and have the best project overview.

If necessary, you can set milestone visibility so everyone from the team, or people working on the same project, can get a better grasp of the workflow. Typical for all Kanban systems, Toggl Plan lets you drag and drop, reorder, and prioritize tasks, upload files, add comments, customize colors, and many more.

Juggling dozens of projects is a piece of cake with Toggl Plan and their visual overviews. You don't get reports, but you'll certainly notice an improvement in terms of productivity without feeling too much pressure.

Key Features

  • Kanban Boards
  • Customizable Statuses
  • Drag and Drop Interface
  • Task Priorities
  • Checklists
  • Easy Sharing
  • File Upload
  • In-Task Comments
  • Third-Party Integrations
  • Sync Across Devices

Pricing

Try out Toggl Plan’s features for free or sign up for a paid plan if you think you would be a good match ($8/user/month or $13/user/month).

14. ClickUp An Awesome Kanban Tool with Offline Mode Included

ClickUp Kanban Software

Image Source: clickup.com/blog

ClickUp is a Kanban software familiar to almost everyone that can help you visualize your tasks and projects and deliver them faster via intuitive and interactive Kanban boards.

This software lets you create as many statuses (Kanban columns) as you want and assign them proper names, color-code them, and save them as templates for future projects. Once you customize the columns, you can start adding tasks and highlighting the most important ones so your team members start working on them straight off.

For the sake of good organization, ClickUp allows you to organize tasks by their names, status, assignees, start and due date, and add tags that make them easier to filter.

If you thought Kanban is super-science, ClickUp—one of the best Kanban software, could prove you wrong. Move tasks with ease, keep your team in the loop, eliminate wasteful work, and get things done!

Key Features

  • Multiple Views (including Kanban)
  • Drag and Drop Interface
  • Customizable Statuses
  • Task Reminders
  • Checklists
  • Built-in Docs
  • Screenshot and Recording
  • Time Tracking
  • Offline Mode
  • Custom Notifications
  • 1,000+ Integrations

Pricing

ClickUp is free until you reach 100MB of storage and their paid plan comes at $5/month/user when billed annually. 

15. Agilean A Rising Star Among Kanban Board Software 

Agilean Kanban Software

Image Source: agilean.in

Agilean makes delivering projects simple and easy. It features clean, eye-pleasing Kanban boards with great functionality to help you manage activities, automate workflows, assign tasks, get insightful reports on your projects, and many more.

This Kanban software offers a myriad of highly configurable boards within which you can create tasks and subtasks, color-code them, assign them start and due dates, estimate the time needed for completion, and measure the time your team members need to complete them so everyone can have a clear idea of progress.

You can track your tasks and identify impediments, and take appropriate actions to overcome these impediments and smoothly execute tasks. Agilean provides reports on your teammates’ ability to deliver results and statistics for individual members of the team— everything for the sake of higher efficiency.

This software boasts automation features that can save you a lot of time and help your team, no matter its size, boost productivity. 

Key Features

  • Kanban and Scrum Boards
  • Task Dependencies
  • Automated Workflows
  • WIP Limits
  • Drag and Drop Functionality
  • Team Collaboration
  • Risk Rating
  • Retrospective Analysis
  • Reporting
  • Github, Slack, and Dropbox Integrations

Pricing

Agilean offers a single full-featured paid plan priced at $5/user/month.

Wrapping Up

Woohoo! Congrats! You’ve made it to the final part of our post. Provided you are here, we believe you have already shortlisted several Kanban software, but might be still undecided. It is tough picking the right one for your team, we know.

… Which is why this is probably a good time for us to swoop in and tell you that Infinity’s currently running a special lifetime deal, and that you can get a plan for as low as $149. You know, just in case you were thinking about choosing Infinity for your big Kanban ideas.

Sounds good? Let’s have a talk! Schedule a demo call, email us at team@startinfinity.com or check out our Help Center to get an even better overview of Infinity.

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Danijela Tomić
Danijela Tomić
Danijela is a political science major turned content writer who has different topics and industries at the tips of her fingers. There is almost no topic she's not familiar with, which her work definitely reflects. Her goal is to live a life with purpose and to help people get outside their comfort zone.
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