Top 15 Team Management Software for Flawless Collaboration

Feb 12, 2021   19 Min Read
Just think about it: if Captain America had a team management tool, he would've probably found it a lot easier to assemble the Avengers.

Whoever said managing a team was easy obviously never had to manage a team.

… Either that or they were straight up lying.

Captain America

Here’s the deal: no matter how great and rewarding working in a team can be, it can also easily turn into a nightmare of miscommunication, missed deadlines, forgotten tasks, and a lot more. And if you’ve ever collaborated with more than three people on a project, you’ll know this to be true.

Especially if you’re working remotely.

Luckily enough, we live in the day and age of team management tools which can make working in a large team more bearable on a daily basis, help you avoid discord among team members, and generally put your entire team organization under control.

In this post, we’ve put together a list of 15 team management software that will ensure you stop having nervous breakdowns from handling your team and get things done when you need to.

But first, let us quickly review what we believe are the most important features every team management tool should have.

5 Features of Great Team Management Systems

Once you start exploring your options, you’ll probably notice that most tools don’t come with all five features on our list. In fact, each team management app will usually focus on only a couple of them, which is why you’ll need to really think about which ones are most important to you and your team.

So, what features should you look for exactly?

  • Easy Communication—You should be able to chat with your team, give feedback when needed, leave comments, and share documents without too much effort. After all, you’re trying to manage a team and communication plays a crucial role in it.
  • Project & Task Management—Working together on different projects and tasks should be a breeze, not the most stressful time in your life. With that in mind, you should be able to collaborate on projects, share ideas, and add tasks in real time with the rest of your team.
  • Scheduling—It’s important that you’re able to assign tasks to different team members and make sure that they get notifications when you do so. That way, no one will ever miss a deadline again. Task prioritization is also a must for working more efficiently, and so is having a calendar with your team’s assignments neatly spread out.
  • Data Storage—If you’re working in a team, you need a team management tool that acts as a centralized hub for all of your important data, including information about customers, contacts, and business partners, as well as your own team members.
  • Reports—In order to successfully manage a team, you need a tool that will allow you to create reports on a weekly, monthly, or yearly basis, and ideally export all of the reports for future reference and use.

And now that we’ve got that out of the way, let’s finally move on to our list of best team management apps.

15 Team Management Tools That Will Make You Love Working with Your Team

1. Infinity — A Team Management Software for Flexible Teams

Infinity Team Management Software

If flexibility plays a huge role in your team’s life, then Infinity might be just the team management tool for you. 

Infinity is a fully customizable and incredibly flexible software that adapts to your team’s needs and not the other way around. This means that you get to build a structure that works for you the best, as well as break down your existing large projects into smaller and more manageable pieces.

You can add an unlimited number of boards, folders, and items to your workspaces, and then go on to customize them just to your liking. You have over 20 attributes you can tailor to your needs (e.g. use the Date attribute more than once or create multiple sets of labels with just a couple of clicks), and filter, sort, and group options that will make navigating your workloads simple and stress-free.

"Great product for assisting in team organization & flow. Would definitely recommend." - Erika S.

Additionally, you get to pick how you want to view your data and then seamlessly switch between views by using different tabs within your folders. Planning a sprint for the dev team? Use the Columns (Kanban) view. Need a list of all of your to-do’s? The List view has got you covered. Want to visualize long-term projects in a single place? Create a Gantt chart.

The options are—wait for it—infinite.

Captain America

And if you have favorite apps you want to integrate with Infinity team management software, you can easily do so through Zapier. Making an account is easy and you have a certain number of Zaps you can make for free on a daily basis. 

If you’re not convinced how Infinity could help you with (remote) team management, take a look at the short walkthrough video below:

Key Features

  • Team Collaboration—Communicate with all, selected or individual team members easily and immediately via the comments section.
  • Activity Tracking—Get notified about recent changes, ongoing tasks, and team member activities.
  • Document Management—You can add or share documents directly in Infinity, which lets you easily find what you need without digging through your hard drive. 
  • Third-Party Integrations—Connect Infinity with over 2,000 apps through Zapier, track time with Clockify, or import your data from Trello.
  • Public/Private Option—Control who can view and edit sensitive data, share entire boards with clients or team members. 
  • Filters, Groups & Sort—Organize your data through custom filters and sorting options, or group your data using attributes. 
  • Six Views—Decide how you want to view your data: Table, Columns, List, Calendar, Gantt, and Form views are all available.
  • 50+ Templates—Who needs to spend time on creating a brand-new system when you can just use one of the amazing existing ones?
  • Infinite Structure—Feel free to go wild with folders, boards, and items: there is no limit on how many you can create and customize. 
  • Device Synchronization—Work with your team in real-time, across all devices, and simultaneously. 
  • Customizable Attributes— There are 20 attributes you can use to customize your tasks. 
  • User-Friendly Interface—Moving or adding items to a workspace is as simple as a click and a move. 
  • Mobile Apps—Stay on top of your team’s tasks even when you’re not at your computer.

We understand that sometimes starting from scratch can be incredibly overwhelming—especially in a new tool—which is why we’ve made sure to put together a library of custom-made templates that you and your team can use for your projects and tasks. 

Here are a couple of our suggestions to help you get started:

INFINITY TIP: Use the Comments section to collaborate with your team, and use the Members attribute to easily assign different tasks to different team members. That way, you’ll always stay on top of your tasks.

Pricing 

Infinity is currently offering a lifetime deal for as low as $149. There are five plans you can choose from, depending on the size of your team and needs, but it’s good to know that you can easily upgrade to a higher plan whenever you decide to.

2. Slack — A Must-Have Team Management App for Communication 

Slack Team Management Tool

Image Source: slack.com

The only way you could’ve missed out on Slack team management software is if you’ve been living under a rock for the past 10 years. No offense. But honestly, Slack is probably the most popular choice among teams large and small when it comes to collaboration and communication.

Slack offers some pre-set channels (like “general” and “random”) but also lets you customize the app for yourself. Need a channel that just sends out reminders from a calendar you synced to it? No problem. You need hidden channels for a specific team member to have or not have access to? Slack has you covered. Want a custom emoji? Go wild.

The paid plan isn’t overly expensive, but Slack hasn’t really proved to be the ideal team management tool for long-term knowledge management. Messages and files get buried somewhere in the annals of the channels, and you’re left with the vague idea that something should have been there. 

Key Features

  • One-Size-Fits-All Template
  • Direct Messaging
  • Multiple Accounts
  • Push Notifications
  • Public/Private Options
  • Easy Access Control
  • Collaboration Tools
  • Custom Emojis

Pricing

Slack offers a freemium model for small teams, but they only let you keep up to 10,000 of the most recent messages (which is about 6-12 months in startup time). For a less limited backup, you can get the Standard or Plus model for $6.67 or $12.50, respectfully. There is also an Enterprise Grid (price on demand).

3. Asana — A Task-Oriented Tool for Managing Teams

Asana Team Management Tool

Image Source: asana.com

Project management, team management, assignment tracking—Asana is a tool that has a pretty wide array of options for handling collaboration, no matter what kind.

This free team management software is especially popular among organizations and teams where real-time updates are important on a daily basis. You need to know immediately when your teammate is done with the code so you can start testing? Enable push notifications and be ready to go. Your client wants to be involved in every single decision being made and every direction taken? No problem —they can have all the info with little or no involvement from you.

Asana team management app presents a means to cut out the team as a middle man between the stakeholders and the project or app, and its values are tied directly to the project as a whole that has its deadlines, priorities, and timelines. 

Customization-wise, you have the option of managing multiple teams and projects, with the possibility of working in multiple roles at the same time. 

Key Features

  • Board view (Kanban); Timeline and/or Gantt
  • Activity Tracking
  • Progress Tracking
  • Public and/or Shared Workspace
  • APIs
  • Third-Party Integrations
  • Access/Permission Control
  • Data Import/Export
  • Search Functionality
  • Customizable Fields
  • Task Management
  • Reporting & Statistics
  • Template Management
  • Categorization/Structuring
  • Team Collaboration
  • Chat and Messaging (Inbox)
  • Calendar Management
  • File and Documents Management
  • Drag/Drop Interface
  • Data Filtering

Pricing

There is a free basic plan, but the features are limited. When billed annually, the paid plans start at $10.99 per month.

4. Jira — A Team Management Tool for Developers

Jira Team Management Tool

Image Source: atlassian.com

As a team management tool that is primarily focused on software development teams, Jira has all the features that an IT team might need: managing projects, tracking bugs and tasks, measuring performance, and monitoring the details of the project. 

Additionally, as a part of the Agile nature of the tool, you can choose between different project templates—including, of course, Scrum and Kanban.

Since its core existence is tied to the world of IT, Jira is at heart an app for those who use words like “backlog” and “production” on a daily basis. So, if this sounds like one of the team management systems you’d like to see in your stack, don’t hesitate to give Jira a try.

Key Features

  • Kanban Board View
  • Customization of Labels
  • Filtering of Data
  • Prioritization of Tasks
  • Automatic Reports
  • Roadmaps
  • Automation
  • Apps and Integrations

Pricing

Jira has a free plan for up to 10 users and 2 GB file storage. If you want more, you can get either the Standard ($7 per user or $70 per month) or the Premium plan ($14 per user or $140 per month). Note that, in order to have more than one site, you need to get the Enterprise plan (pricing on demand).

5. Clockify — A Time-Tracking Team Management Application

Clockify Team Management Tool

Image Source: clockify.me 

In the world of free team management software, Clockify ranks very high on the list. It works as a time-tracking app: you can sign up as many people as you like, track when and how long they work on which task (either automatically or manually). 

Whether you’re using the app to optimize your employees’ contribution to the project or you just need to see whether something is already done or still in process, Clockify is an easy tool to use. You can even add the hourly rates to help oversee the project costs—which has the added benefit of helping your finance team finally get a break when they need to deliver a surprise report to a client. 

People seem to love the ease of understanding that is a staple of the Clockify app. Whether it’s the automatic calculation of the customer rates or a staffing forecast, generating the information you need by just clicking a button is a huge perk of using a digital solution for managing teams. 

Key Features

  • Time Management
  • Dashboard
  • Tracking Billables
  • Tracking Projects, Tasks, and Estimates
  • Calendar
  • Timesheets
  • Team Features
  • Visual Charts
  • Live Status
  • Report Generation
  • Third-Party Integrations
  • Templates

Pricing

If all you need is a time tracker, Clockify is free. The offers for teams are from $9.99 a month to $9.99 a month per user, but you have the option of testing them out before committing. 

6. Trello — A Kanban-Style Team Management Tool

Trello Team Management Tool

Image Source: trello.com

Now, here’s a team management software that has become a household name. The reason? Trello is simple enough to be used even by the least tech-savvy boomer, and it doesn’t add any extra frill to what is, essentially, an online noticeboard.

The genius thing about Trello is the fact that, visually, it provides the optimal dashboard for syncing up on the most banal, small, and day-to-day tasks. It’s popular with students working on projects or assignments together, but it’s just as widespread in large companies where there’s a need for a day-to-day task harmonization.

The only downside of this tool for remote team management seems to be that when you decide to have “more” and expand your team and its capabilities, you won’t be able to do so. Essentially, Trello’s simplicity is at the same time its greatest advantage and disadvantage.

Key Features

  • Teams and Boards
  • Public/Private 
  • Automatic Time Logging
  • Task Management
  • Document Attachments
  • Due Date Tracking
  • Progress Tracking
  • Collaboration Tools
  • Prioritization
  • Background customization

Pricing

Trello is free, to the joy of entrepreneurs everywhere. However, special features are available at $9.99 per user monthly—and you pay annually. 

7. TeamSupport — A Customer Support Team Management App

TeamSupport Team Management Tool

Image Source: getapp.com

If your business has customers (either B2B or B2C, or even B2B2C), you are most likely very aware of the concept of customer support. And although it was originally a term used primarily when it came to the sales of physical and software products, these days customer support is one of the foundations of the sales funnel. 

You want to gain customers? You need great customer support. Want to keep them? Up your support game. Want them to bring in referrals? Support all the way.

And that’s where TeamSupport team management software comes into the picture.

Centralized internal chat, CRM integration, reports, and tracking—this team management tool has your back and your front covered. You can combine the flow between your sales, support, and finance teams and make everybody’s daily work just a bit easier and more transparent.

Key Features

  • Products and Inventory
  • Customer Management
  • Ticket Management
  • Self-Service
  • Integrations
  • Teamwork
  • Collaboration

Pricing

There are two pricing plans: Support Desk (from $50 per agent per month) and Enterprise (from $69 per agent per month). 

8. MeisterTask — An Agile-Friendly Team Management Tool

MeisterTask Team Management Tool

Image Source: meistertask.com

If you ask the guys at MeisterTask why their team management software is the right choice for you, they’ll start with the foundation: a dashboard, projects, and tasks. All the other features offered are complementary and only serve to enhance the experience—at least, that’s what the pitch says.

This application is Kanban-based, so it does share some of the features also offered by Jira, Infinity, and other Agile-friendly team management tools. What’s cool about MeisterTask is the option to convert personal notes into tasks. 

The system is pretty intuitive: you can take notes, make reminders and jot down ideas for yourself, then decide whether you need these to be an individual matter you handle yourself or send them out for the whole team to see and potentially collaborate on.

There’s also an automation option, which is a great little feature to have—especially if you’re into software development.

Key Features

  • Task Management
  • Automation
  • Time Tracking
  • Activity Tracking
  • Board View (Kanban)
  • Templates
  • Categorization/Structuring
  • Team Collaboration
  • Third-Party Integrations
  • Access/Permissions Control
  • Data Import/Export
  • To-do Lists
  • Calendar Management
  • File/Docs Management
  • Customizable Fields
  • Drag & Drop Interface
  • Data Filtering
  • Reporting & Statistics
  • Public/Shared Workspace

Pricing

MeisterTask has a free plan with basic features. You can also choose their paid plans, which start from $5 per month when billed annually.

9. Microsoft Project — A Team Management Software for Microsoft Fans

Microsoft Project Team Management Tool

Image Source: microsoft.com

If you need to stay focused, organized, and fully in charge of your tasks, then Microsoft Project is the team management tool for you. This software allows you to deal with anything from small projects to large initiatives, and stay on track without too much hassle.

Microsoft Project gives you the integrated planning tools that help you organize and track your projects and optimize your resources (human and otherwise). 

While it ranks as one of the most popular team and project management tools, there is always a downside. Recently, Microsoft Project added the option of using Agile, Waterfall, or Hybrid methodology templates, but the users are still complaining about the lack of more “modern” solutions and features. 

Key Features

  • Microsoft Tools Integration
  • Task Tracking
  • Time Management
  • Dashboard Overview
  • Gantt Chart Option
  • Shared Team Calendar
  • File Sharing
  • Mobile Application
  • 2-Factor Authentication

Pricing

You have a choice between Project Standard 2019: $620 (one-time payment) and Project Professional 2019: $1,030 (one-time payment). 

10. Toggl — A Software for Managing Teams and Timely Organization

Toggl Team Management Plan

Source: toggl.com

In line with the spirit of teamwork, Toggl created a piece of software that combines time management (including employee time tracking), organization, and integration with other software and tools to bring you a complete team management experience. 

Toggl actually offers three products: Toggl Plan (previously TeamWeek), Toggl Track, and Toggl Hire. When combined, you get one of the best team management apps currently available on the web.

Toggl has a great, user-friendly interface that allows you to organize all of your projects and tasks, collaborate with your team members, and track how much time you have spent on everything you’re doing. 

According to Toggl's founders, you can use it as a project calendar or a team calendar (or something completely different), monitor everyone’s progress, and easily juggle dozens of projects at once—all from a single dashboard.

Key Features

  • Project Dashboard
  • Calendar View (With Info)
  • Generated Reports With Scheduling Option
  • Time Tracking with Reminders
  • Timeline Creation and Management
  • Employee Tracking
  • Filtering
  • Insights
  • 100+ App Integrations

Pricing

Toggl is free for up to 5 users (but has some limited features and options). You can get a 30-day free trial or buy one of the plans that range from $9 (Starter pack) to $18 (Premium) per user per month. For larger organizations, there is the Enterprise plan. 

11. Hubstaff — A Tracking App for Managing Remote Teams

Hubstaff Team Management Tool

Image Source: hubstaff.com 

Trying to manage a remote team is one of the main reasons why organizations or businesses turn to team management software rather than relying on traditional methods for managing their teams.

Hubstaff is one of the applications on the market that is making its name in the world of team management, with advanced options for task management, time tracking, and reporting. 

The features include some truly unique possibilities for software developers—like the ability to see the software programs your team uses in real-time—but more traditional options as well. 

Tracking your employees’ time, productivity, and controlling the project budget is straightforward, but add GPS and location monitoring to the mix and you’ve got an added perk (especially if you’ve got a location-based business).

Key Features

  • Online Timesheets
  • Project Tracking
  • Budgeting
  • Geofencing
  • Detailed Reporting
  • GPS Tracking
  • Employee Monitoring
  • Online Invoicing
  • Productivity Measurement

Pricing

There is a free version for up to 2 users, and the paid plans go from $7 per user per month to $20 per user per month. 

12. Basecamp — A Simple Team Management Tool

Basecamp Team Management Tool

Image Source: basecamp.com

Automatic work reports, instant messaging, document sharing—let’s be honest, this is exactly what a regular team needs in order to communicate quickly, openly, and transparently on the needs and progress of their shared project.

But what happens when there are multiple projects? Not an issue! Basecamp lets you check in, share reports, and stay connected to anybody relevant. 

A definite bonus of this particular team management tool is the option of “Check-in Questions.” This feature lets everybody report on their daily status with no need to hold meetings: the personification of “this could have been an email” in a perfect world.

Key Features

  • Teams and Workspaces
  • Schedule Sharing
  • Time Tracking
  • Report Generation
  • Targeted Messages and Tools
  • Group Chat
  • To-do Lists
  • Upload and Share Documents

Pricing

You can choose the limited but free plan (for up to 3 users) or pay a flat rate of $99 per month for the whole project. 

13. ActiveCollab — A Team Management App for Creative Collaboration

ActiveCollab Team Management Tool

Image Source: activecollab.com

Creative collaboration, especially in joint projects that involve multiple organizations or members that don’t always work in the same team, can be a tricky process. The tasks are generally straightforward, but the process tends to have a lot of overlap and can cause problems from the get-go.

Planning and following through is what ActiveCollab helps with. Apart from the usual chat and channels, this team management software also offers up a shared team calendar and task filters that are a blessing for both managers and team members.

Creative projects have an Achilles heel: billing. To avoid any future and current issues when it comes to finances, ActiveCollab offers a two-in-one system for combining billing with project management features, giving you some breathing room to focus on the work itself.

Key Features

  • Communicate and Collaborate
  • Tracking Time and Tasks
  • Monitor Progress
  • Calendar Option
  • Budget and Finance
  • Workload Management
  • Document Upload

Pricing

The official monthly price is $7 per user per month, but you get a discount if you pay annually—$6.25 per user per month.

14. OpenProject — A Team Management Tool for Engineering

OpenProject Team Management Tool

Image Source: openproject.org

Much like the name indicates, OpenProject is an open-source team management software that does its best to follow your team on the project management journey all the way from project conception, definition, and planning, to launching and execution. 

Since it is a community-based software, there is a distinct focus on software development. After all, it’s the software developers who add to it and suggest changes when needed, so you can actually add changes and fully control the tool when it comes to your own team. 

For non-developers, this is one of the team management applications that doesn’t necessarily offer up all the ease of use that they might need, so make sure you take that into consideration when looking at the whole picture and making your choice.

Key Features

  • Task Management
  • Team Collaboration
  • Time Tracking
  • Agile—Kanban and Scrum
  • Project Planning and Scheduling
  • Product Roadmap 
  • Release Planning
  • Bug Tracking
  • List, Calendar, or Gantt Chart

Pricing

The pricing depends on whether you are self-hosted or hosted by OpenProject. You can either get the free option or cash out and pay approximately $5.50 per user per month.

15. Zapier — A Team Management App for Automating Workflows

Zapier Team Management Tool

Image Source: zapier.com

Yes, we know: Zapier is not officially a team management tool. However, there is a very important reason this software is on this list, and that is the purpose it fulfills. 

Zapier calls itself “the glue that connects thousands of web apps,” and that is a very simple description of what it does. In essence, this little tool lets you connect and integrate any number of your apps, from Gmail to Infinity, with no need to go through the hassle of integration with developers and IT professionals. 

A very simple example is sending or receiving attachments—instead of going through the steps of making sure you save your attachment in the right folder/device/cloud, Zapier offers you the option of setting up an automatic process that does it for you.

Key Features

  • Multiple Accounts
  • Workflow Automation
  • Process Mapping and Automation
  • Routine Task Automation
  • Customizable Workflows
  • Triggered Actions
  • Trigger Dependencies
  • Action Dependencies
  • Create Custom Apps 
  • Third-Party App Integrations

Pricing

A free plan for up to 100 Zaps (tasks) per month. Other plans range from $19.99 per month to $599 per month (billed annually). 

Conclusion

So, here’s the short and sweet: there are tools and systems out there to help with managing teams. It’s not all up to the team leader, of course: they might not know about the options or understand the need for a certain tool. Open communication is still the key to collaboration, but sometimes you do need a helping hand (or app).

The best team management apps are the ones that provide the support you need for your particular project or business.

Avengers

They’re not ranked in any particular order; the individual aspects offered by both free team management tools and the paid versions are subjective. What best fits you and your team is not necessarily a universal solution, but more likely one that provides you with the tools and options you need to work transparently, easily, and intuitively. 

Ready to find your match? Feel free to check out what Infinity has to offer, and we’ll be happy to answer any questions and discuss any ideas you might have. You can send us an email at team@startinfinity.com or schedule a demo call with one of our helpful customer support representatives.

FAQ

Milica Dedović
Milica Dedović
Milica is an English major with almost a decade of experience in all things content, and her goal is to change the world - word by word. In her spare time, she likes to read a lot, drink gallons of coffee, and hang out with her black cat, Bagheera.
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